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HomeMy WebLinkAboutMinutes - December 1, 2003 - CC•I CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 1, 2003 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Sec 54957 Employee Organizations: APMA and APOA Clsd Sess Labor Neg APMA &APOA The City Council recessed at 6:30 p.m. and reconvened at 7:12 p.m. The City Attorney advised Recess/Rec that there is no reportable action taken Into Closed Session. The City Council recessed and No Action reconvened at 7:30 p.m. Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Reverend Angel De Rosas of the First Filipino Presbyterian Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Deputy City Manager Gutierrez, Library Director Tovar, Chief of Police Davis, City Treasurer Macias, Community Improvement Manager Rudisel, Director of Finance Kenoyer, Community Development Director Bruckner, Associate Planner Cole, Assistant Community Development Director Onaga, Downtown Project Manager Ruiz, Planning Secretary Rocha, Director of Economic/Redevelopment Hennessey, Assistant Director of Economic/Redevelopment Amador, City Clerk Mendoza, Deputy City Clerk Toscano. CEREMONIAL Ceremonial Apre Presentation of Certificate of Appreciation, a Blue Star and a Yellow Ribbon to Stephanie Mills, Cert of family member of SPC Joseph Carmona, U.S. Army. J. Carmona na PUBLIC PARTICIPATION Ms. Ruth Larson of Azusa Pacific University announced and invited all to the Winter Family Fiesta and Holiday Boutique to be held on Saturday, December 6, 2003, from 8:00 a.m. — 4:00 p.m. at the Azusa Pacific University New Soccer Complex on Foothill Blvd. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF City Manager Cole introduced an item of subsequent need regarding Legislation that will appropriate funds to "backfill" cities and counties for the loss of revenue when the "car tax" was reduced by Governor Arnold Schwartzenegger. He detailed the issue stating that there is a need to support SB 5X 1 to Insure that timely payment of "Vehicle License Fees" to the City of Azusa are not delayed or reduced. Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Chagnon and unanimously carried to agendize the Item on the Consent Calendar as item VIi-O. Pub Part R. Larson APU Rpts/Updates City Mgr Item Subsequent Need Assistant City Manager Person presented a report regarding proposed Code Amendment to further address Code Enforcement and parking related issues. He detailed the history of the issue stating that a number of issues have been raised regarding the effect of code enforcement programs on yard sales, tatty signs, tattered banners, illegal A -frame signs In the public right-of- way, illegal vendors, and a number of other illegal infractions. He noted several recommendations that staff has Incorporated such as staggered code enforcement work hours to cover evenings and weekends with significant Impacts on the items. He noted that other issues are overnight parking and parking in residential areas. He stated that the City Attorney's office will be going through the Azusa Municipal Code to create a matrix of all the Issue that may be changed to help with code enforcement. Discussion was held between Councilmembers and staff regarding the issue at hand, Ideas for code enforcement such as empowering the residents, and parking issues, shopping carts, signs, administrative costs to run parking, etc. It was suggested that the City enforce rules that are in place, such as 72 hours parking, and parking in alleys. It was consensus of Councilmembers that staff return with another report on the Issue at the second meeting in January, 2004. Councilmember Stanford entered meeting at 7:50 p.m. Councilmember Hardison noted the great tree lighting ceremony and the great job done by the Slauson Middle School jazz Band. Councllmember Chagnon requested Information regarding how illegal fireworks will be addressed in the future, she reminded staff that the issue was addressed at a prior meeting and requested an update. She also requested that staff look into the legality of signage at Todd and Foothill regarding a used car dealership in Duarte. City Manager Cole responded providing Information on what has been done up to now. She then read a letter regarding the status of the Monrovia Nursery project from the approval of the project to the referendum filed halting the project, which is now being considered in the courts. She noted that there is some negotiations going on between Monrovia Nursery and the group ARG. She requested that Councllmembers reaffirm the commitment to the project and if the City Clerk's decision is overturned, that Councllmembers call for a Special Election. Since the item was not on the agenda, there was no motion, but, both Councilmember Stanford and Councilmember Hardison expressed support of her letter. Assistant City Mgr Code enf Dis re: Code Enf Stanford entrd Hardison comments Chagnon comments 'Mayor Pro -Tem Rocha Invited all to a clean up activity on Saturday, December 6`h, at 1: 30 p.m. Rocha on Azusa Avenue just north of Arrow Highway. He also invited all to the Winter Family Fiesta for comments breakfast with the Knights of Columbus. He stated that he is in support of the Monrovia Nursery Project as approved by the Planning Commission and the majority of the Council. Mayor Madrid thanked all for showing up at the tree lighting ceremony, with special thanks to Mayor sponsors, Azusa Youth Program. She announced that the Fire Department has begun a Adopt Madrid —A— Family Food Basket Program and that information will be at the City Clerk's Office, and at the local Fire Department. She responded to comments made by Councilmember Chagnon regarding the Monrovia Nursery Project and provided details regarding the project. SCHEDULED ITEMS Scheduled Items PUBLIC HEARING — to consider an appeal by Mr. Paul Naccachian on the decision of the Pub Hrg Planning Commission to approve a Precise Plan of Design to allow the construction of a mixed- Appeal of use building to be used as a dental office and three residential units, a Conditional Use Permit CUP, V & to allow a residential use in a CBD zone, and a Major Variance to allow a reduction in the PPD 613 — requlred commercial parking and the deletion of the residential parking requirement for the 615 N. Azusa property located at 613-615 N. Azusa Avenue. Dr. Ralph Reyes/Genesis Architectural Engineering, Inc. The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication Hrg open 'of notice of said hearing published in the San Gabriel Valley Tribune on November 20, 2003. Councilmember Stanford advised that It has been 12 months since he has received income on Stanford the Dr. Reyes advertisement. He Is now able to participate in the Issue of the Reyes property. Comments Assistant Community Development Director Onaga addressed the Public Hearing stating that Assistant this is an appeal of a Planning Commission decision by Paul Naccachian, a property owner Com Dev Dir within the same block of the subject property. He described the project design; a two story Onaga building with mixed uses, a dental office on the first floor and residential use on the second. He Comments detailed the project as first presented with the elevator towards the rear and the problems it caused; the elevator was then moved to the side of the building, which eliminated problems. He stated that the appellant objected to the plan due to several reasons noted in the staff report. 12/01/03 PAGE TWO He explained that there was a Reciprocal Easement entered Into by the majority property owners in the block which allows a shared use of the parking facility In the back, with restrictions that prevent things like blocking pedestrians or vehicular access and eliminating parking stalls without modification of the easement. He pointed out that a conditional use permit is required which allows to do residential housing over retail in the CBD zone, a variance Is required for the parking requirements due to the properties in block do not have enough parking on site to meet the current code parking requirements and the easement is to consolidate that land and to build a more efficient parking area that can serve the entire block, and the precise plan of design is for the design review process, which Is for the building design. He stating that the findings are outlined in the staff report and recommended adoption of the resolutions which would uphold the Planning Commissions decision approving the project. Mr. Paul Naccachian, the appellant, addressed the Issue expressing his opposition to the approval of the project, noting several inaccuracies throughout the process. He detailed his concerns citing the following: the Reciprocal Easement Agreement does not allow for residential use, variances are for minor Issues and no Impact analysis has been performed, spot zoning, staff erroneously says that the subject property Is one of the smaller lots in the block, the old light &water building was Included In the parking easement which gave commitment to the property owners that such breezeway to be deeded for the benefit of all property owners, and CEQA: cumulative impact of the parking situation requires an EIR for this project. He, very articulately, detailed his concerns and commented that all the issues could have been prevented if an Environmental Impact Report had been performed on the project. Ass't Com Dev, Dir Onaga Comments Continued P. Naccachlan Comments City Manager Cole responded to questions posed by Council stating that with regard to City Mgr comments regarding the variance, all property owners will be treated equally and explained the Comments layout of the building and square footage associated with the easement. The following residents spoke in favor of the project: Keith Hanks, Peggy Martinez, Sergio Testimony Benedez, Mark Ades, Burke Hamilton, Sharon Lewis, and Art Morales (via telephone call). Dr. Ralph Reyes, applicant, addressed the Public Hearing describing the project and stated he Dr. Reyes wishes to build a beautiful office. He then answered questions posed by Councilmember Comments Hardison. J. Hernandez 1 Mr. Jorge Hernandez, the architect for the project providing Information regarding the project and answering questions posed. Comments Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Hrg clsd carried to close the Public Hearing. Lengthy discussion was held between Councilmembers, staff, and the appellant, regarding the Discussion process of the Hearing, and clarification of certain Issues raised regarding the project, the reciprocal easement, policies and conditions, etc. City Attorney Carvalho suggested that she meet with Mr. Naccachian to make sure that his City Attny concerns were/are addressed and that there is clear understanding between the all parties Comments concerned. Councilmember Stanford offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING A PRECISE PLAN OF DESIGN NO. P-2003-35 TO ALLOW THE CONSTRUCTION OF A MIXED-USE BUILDILNG, LOCATED AT 613/615 N. AZUSA AVENUE. Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: 'AYES: COUNCILMEMBERS: HARDISON. STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Stanford offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING A CONDITIONAL USE PERMIT NO. C-2003-07 TO ALLOW A RESIDENTIAL USE IN A CBD (CENTRAL BUSINESS DISTRICT) ZONE, LOCATED AT 613/615 N. AZUSA AVENUE. Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: 12/01/03 PAGE THREE Res. 03-C 100 P-2003-35 Allow Constr Mixed-use Bldg 613/615 N. Azusa Res. 03-C101 C-2003-07 Allow a Residential use CBD AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Stanford offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING A MAJOR VARIANCE NO. V-2003-17 TO ALLOW A REDUCTION IN THE REQUIRED COMMERCIAL PARKING AND ALLOW THE DELETION OF THE RESIDENTIAL PARKING REQUIREMENT FORA PROPOSED MIXED USE BUILDING, LOCATED AT 613/615 N. AZUSA AVENUE. Moved by Councilmember Stanford, seconded by Councllmember Hardison to waive further 'reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Res. 03-C 102 V-2003-17 Allow reduced Required Commercial Parking and Allow residential Parking require Mixed use bldg THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY CONVENED JOINTLY AT 9:42 P.M. Convene jntly TO CONSIDER THE FOLLOWING: W/CRA IOINT PUBLIC HEARING — regarding the proposed sale of Agency -owned property located at Sale of 410 N. 410 N. Alameda Avenue to Mr. And Mrs. Susimo De Guzman (ROP #4). Adopt resolutions as Alameda Ave presented and also approve a budget amendment to recognize and appropriate new revenue in ROP the amount $339,000, and expenditures reflecting closing costs of $26,100. The Mayor/Chairperson declared the Joint Public Hearing open. The City Clerk/Secretary read Hrg open the affidavit of proof of publication of notice of said hearing published in the Azusa Herald on November 20, and 27, 2003. Economic/Redevelopment Director Hennessey addressed the issue introducing the Guzman Hennessey Family who will be purchasing the property. Comments Testimony was solicited, but, none was received. Testimony/none 'Moved by Mayor Pro-Tem/Director Rocha, seconded by Councilmember/Director Stanford and Hrg clsd unanimously carried to close the Public Hearing. Council member Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AREAL ESTATE Res. 03-C103 SALE AGREEMENT FOR PROPERTY LOCATED AT 410 NORTH ALAMEDA AVENUE. Real Estate Agmt w/CITY Moved by Councilmember Hardison, seconded by Mayor Pro -Tem Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Director Hardison offered a Resolution entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE Res. 03-1142 CITY OF AZUSA APPROVING AREAL ESTATE SALE AGREEMENT FOR PROPERTY LOCATED AT Real Estate 410 NORTH ALAMEDA AVENUE. Agmt w/CRA Moved by Director Hardison, seconded by Director Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Boardmembers: ' AYES: DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE Economic/Redevelopment Director Hennessey addressed Item regarding the issuance of the Dir CRA amended and restated Merged Central Business District and West End Redevelopment Projects Hennessey Tax Allocation Refunding Bonds, 2003 Series A and Debt Financing Documentation Associated Tax Allocation with the proposed Refunding Bonds. Mr. Hennessey and Mr. Mike Williams addressed the Refunding Bonds issue stating that they may not be able to receive bond insurance in a timely fashion and Merged CBD requested that they be allowed to move forward and capture the Interest rate savings without And West End bond insurance. It was consensus of Council to allow that changed. 12/01/03 PAGE FOUR Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Res. 03-C104 THE ISSUANCE BY THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA OF ITS AMENDED Refunding Bonds AND RESTATED MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT West End & PROJECTS TAX ALLOCATION REFUNDING BONDS, 2003 SERIES A Merged CBD Moved by Councilmember Chagnon, seconded by Councllmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Director Chagnon offered a Resolution entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING THE Res 03-1143 ISSUANCE OF ITS AMENDED AND RESTATED MERGED CENTRAL BUSINESS DISTRICT AND Refunding Bonds WEST END REDEVELOPMENT PROJECTS TAX ALLOCATION REFUNDING BONDS, 2003 SERIES West End & A, APPROVING A FOURTH SUPPLEMENT TO INDENTURES, AN OFFICIAL STATEMENT AND Merged CBD BOND PURCHASE AGREEMENT, SETTING THE MAXIMUM FINAL TERMS OF THESALE OF THE BONDS AND MAKING CERTAIN DETERMINATIONS RELATING THERETO Moved by Director Chagnon, seconded by Director Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE THE REDEVELOPMENT AGENCY RECESSED AND THE CITY COUNCIL CONVENED JOINTLY CRA recess WITH THE AZUSA PUBLIC FINANCING AUTHORITY AT 9:46 P.M. TO DISCUSS THE Cncl convene FOLLOWING: Jntly w/APFA Moved by Director Stanford, seconded by Director Rocha and unanimously carried to approve Min appvd the minutes of November 17, 2003. City Manager/Executive Director Cole explained the difference between Certificates of City Mgr Participation and Bonds, stating that Bond Issues are required to go to a vote of the people and Comments COPS are a lease Instrument that allows the City to incur debt with security. Mayor Madrid also asked questions regarding the process and pointed out minor errors in the document and requested that they be corrected. It was then moved by Councilmember/Director Stanford, seconded by Mayor Pro-Tem/Director Rocha and unanimously carried to approve the resolutions as follows: Councilmember Stanford offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AUTHORIZING THE ISSUANCE AND SALE OF ITS 2003 LEASE REVENUE REFUNDING CERTIFICATES OF PARTICIPATION AUTHORIZING EXECUTION AND DELIVERY BY THE CITY OF A LEASE AGREEMENT, A SITE AND FACILITIES LEASE, AN ESCROW DEPOSIT AGREEMENT, AND AMENDED AND RESTATED REIMBURSEMENT AGREEMENT AND A TRUST AGREEMENT, APPROVING AND AUTHORIZING THE FORM OF CERTIFICATE PURCHASE AGREEMENT AND PREPARATION AND DELIVERY OF A PRELIMINARY OFFICIAL STATEMENT AND FINAL OFFICIAL STATEMENT WITH RESPECT TO THE ISSUANCE AND SALE OF SUCH CERTIFICATES OF PARTICIPATION, APPOINTING A TRUSTEE AND MAKING OTHER FINDINGS RELATING THERETO. Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Director Rocha offered a Resolution, as amended, entitled: 12/01/03 PAGE FIVE Madrid Comments Res. 03-005 Auth issue & Sale of 2003 Cert of part. A RESOLUTION OF THE BOARD OF THE AZUSA PUBLIC FINANCING AUTHORITY Res. 03-P5 AUTHORIZING THE EXECUTION AND DELIVERY OF A SITE AND FACILITIES LEASE, A LEASE Auth execute AGREEMENT, A TRUST AGREEMENT, AN ESCROW DEPOSIT AGREEMENT, A CERTIFICATE &delivery site PURCHASE AGREEMENT APPROVING AN OFFICIAL STATEMENT AND OTHER MATTERS facility, etc. RELATING TO THE EXECUTION, DELIVERY AND SALE OF THE CITY OF AZUSA 2003 LEASE REVEIVUE REFUNDING CERTIFICATES OF PARTICIPATION. Moved by Director Stanford, seconded by Director Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE 'ABSENT: DIRECTORS: NONE THE AZUSA PUBLIC FINANCING AUTHORITY ADJOURNED AT 9:50 P.M. AND THE CITY APFA Ad) Cncl COUNCIL CONTINUED. Continued The CONSENT CALENDAR consisting of Items VII -A through VII -0 was approved by motion of Consent Cal Mayor Pro -Tem Rocha, seconded by Councilmember Chagnon and unanimously carried, with V II—B, D. G, H. I, the exception of Items VII -B, D, G, H, 1, J, L, and M, which was considered under the Special J, L, M Spec Call Call portion of the Agenda. A. Minutes of the regular meeting of November 17, 2003, were approved as written. Min Appvd B. SPECIAL CALL ITEM. Spec Call C Purchase of fifteen G36 urban police rifles with accessories as well as two G -36K (fully Purchase 15 automatic rifles) and seven MP -5 NT fully automatic trigger groups to upgrade the Azusa G36 rifles, etc. Police Department's arsenal, from Firearms for Law Enforcement, in the amount of PD $24,762.38, was approved. D. SPECIAL CALL ITEM. Spec Call E. Approval was given for the Project Completion Notice for Citywide Concrete Notice of Comp ' Improvements projects, and to authorize an Increase to the existing purchase order with Citywide Martinez Concrete Inc. from $495,032.50 to $553,793.99 (an increase of $58,761.49) for Concrete Imp. extra work performed. The 2004-2008 Capital Improvements Project (CIP) budget was amended by transferring $58,762 from Pavement Management Plan Project to Citywide Concrete Improvements Project. F. Approval was given to award Public Works CIP construction contract to ABC Lawn Agmt ABC Sprinkler to complete the Memorial Park Baseball Field Infield Turf, Irrigation and Drainage Lawn Sprinkler System Project. Staff was authorized to Issue a contract purchase order using CIP project Mem Pk account number 410028. Baseball Turf G. SPECIAL CALL ITEM. Spec Call H. SPECIAL CALL ITEM. Spec Call SPECIAL CALL ITEM. Spec Call SPECIAL CALL ITEM. Spec Call K The Amendment to the Park Planning and Development Office CIP revenue and Amend CIP expenditure budget to match the approved CIP Project Funding budget was approved. Budget Mtn The two areas of amendment are the Mountain Cove Community Facilities District funding Cve Com Fac. source and the State Proposition 12 per capita grant funds: These amendments best 'utilize the available funds and revise project cost estimates. L. SPECIAL CALL ITEM. Spec Call M. SPECIAL CALL ITEM. Spec Call N. The following Resolution was approved and adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 03-C109 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. 12/01/03 PAGE SiX r O. Approval was given to show support of SB 5X1 to Insure that timely payments of "Vehicle Support SB 5X License Fees" to the City of Azusa are not delayed or reduced. This legislation Vehicle Lic appropriates funds to "backfill" cities and counties for the loss of revenue when the "car Fees tax" was reduced by Governor Arnold Schwartzenegger. SPECIAL CALL ITEMS Special Call Itms Councilmember Chagnon addressed the Human Resources Action Items noting a typographical Chagnon error with regard to Office Specialist position, and staff responded stating that It was Indeed Comments and error and would be corrected. It was then moved by Councilmember Stanford, seconded HR Items by Mayor Pro -Tem Rocha to approve the following: Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointments: R. Toledo, J. Madaloni, and C. Plascencia. Flexible Staffing Promotion: S. Henry, Street Maintenance Worker III, effective 11/21/03. R. Arevalo, Office Specialist II, effective 11/22/03. Reclassification: K. Mingle, Senior Office Specialist, effective 12/1/03. Separations: P. MacKay, Transportation Manager, effective 11/17/03. L. Patrick, Bus Driver, effective 11/20/03. Councilmember Chagnon addressed Item regarding Terry A. Hayes Associates, General Plan Environmental Review Consultant, Contract and Budget Amendment, advising that she will be voting no. It was then moved by Councilmember Stanford, seconded by Mayor Pro -Tem Rocha and carried to approve the amendment to Terry A. Hayes Associates contract and budget to reflect a revised environmental review process and to approve an amendment to the Capital Improvement Program budget, project number 22-80-000-611-6625/90280, reflecting an additional $6,500 from General Fund Balance. Councilmember Chagnon dissenting. Councilmember Chagnon addressed item regarding the contract award for Memorial, Northside and Slauson Park Athletic Court Surfacing Project, stating that since there is a vast disparity between the bidders, she wants to make sure the successful bidder is award of all that is entailed and that change orders are not made along the way. Director of Park Planning and Development Noriega responded stating this company is a leader In the court -surfacing business and he doesn't anticipate change orders. It was then moved by Councilmember Stanford, seconded by Mayor Pro -Tem Rocha and unanimously carried to award the Memorial, Northside and Slauson Park athletic court -surfacing project to Trueline Surfacing Company in the amount of $27,790.00. Councilmember Chagnon addressed item regarding Memorial Park Restroom Project, questioning why there was going to be "continuous inspection" of masonry work on the project and that this has not been required of other projects. Director of Park Planning and Development responded stating that this was a requirement in the plans and specifications and that It has been proved to be an advantage for the project. He detailed. it was then moved by Councilmember Stanford, seconded by Mayor Pro -Tem Rocha and unanimously carried to approve $24,743.38 in change orders for the Memorial Park restroom project and authorize a change In the contact purchase order with 4 -Con Engineer to be revised from $318,000.00 to 342,743.38. Approval was also given to transfer $6,000 from CIP budget to cover the balance of the change orders. Mayor Pro -Tem Rocha addressed item regarding the "Slauson Park Improvements" expressing concern regarding the lighting, amount of shrubbery, and placement of trash receptacle by the restroom because they provide a blind spot and contraband has been found in those areas. Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Rocha to amend the 2003- 04 Capital Improvement Budget by adding two projects under the heading of "Slauson Park Improvements". The two projects are: Basketball and Volleyball court surfacing at a budget of $4,500.00, funded through the Mountain Cove Community Facility District Park Improvement Fund. The second project Is to remodel the existing recreation meeting room public restrooms at a budget of $23,832.00. This project is funded by the State of California Proposition 40 Robert Z'Berg Harris Block Grant Funds which require City Council to recognize $23,832. Mayor Pro -Tem Rocha addressed item regarding the two State Bond Act resolutions approving application for Bond Act Funds for Parldand acquisition and development projects. He asked If the City has sufficient and adequate funds to operate and maintain the parks and projects listed in the staff report. Councilmember Chagnon expressed concerns with the matching funds required suggesting that staff be prepared to change the scope and/or direction if needed. She thanked Tiffany Adamson for her help with writing the grants. Director of Park Planning and Development Noriega responded detailing the grants and projects stating that staff would do all they can to make the projects work. 12/01/03 PAGE SEVEN HR Action Items Agmt w/Terry A Hayes Assoc General Plan Consultant Chagnon Comments Court Surfacing Project Chagnon Comments Memorial Parks Restroom Change Order 4 -Con Engr Rocha Comments Slauson Park Improvements Rocha Comments Councilmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE Res. 03-C106 APPLICATION FOR GRANT FUNDS FOR THE MURRAY-HAYDEN PROGRAM UNDER THE Murray -Hayden CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL Program PROTECTION ACT OF 2002. Grant Funds Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE 'ABSENT: COUNCILMEMBERS: NONE Councilmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE Res. 03-C107 APPLICATION FOR GRANT FUNDS FOR THE URBAN PARK ACT OF 2001 PROGRAM UNDER Grant Funds THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL Urban Park PROTECTION ACT OF 2002. Act of 2001 Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Chagnon addressed item regarding the Right -to -Purchase Option Agreement Purchase with Dora G. Ruelas Trust, stating that she will be voting no. Moved by Councilmember Option Stanford, seconded by Councilmember Hardison and carried to approve the amendment to the Agreement right to purchase option agreement expiring December 1, 2003 between the City of Azusa and Dora G. the Dora G. Ruelas Trust for the property located at 726 N. Dalton Avenue. Councilmember Ruelas Trust Chagnon dissenting. 'City Manager Cole addressed Item regarding the Assistant Director of Finance reclassification Reclassification Item requesting that the title be changed to Associate Director of Finance. Moved by Associate Dir Councilmember Stanford, seconded by Councilmember Hardison and unanimously carried that Of Finance the reclassification be approved amending the title to Associate Director of Finance. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 10:05 Cncl/CRA P.M.THE CITY COUNCIL RECONVENED AT 10:10 P.M. Cncl Rcvn ORDINANCES/SPECIAL RESOLUTIONS Mayor Pro -Tem Rocha offered a Resolution, as amended, entitled: Ord/Spec Resos A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DENYING THE PUBLIC Res. 03-C110 NUISANCE APPEAL OF KATHERINE. ELLIOTT AND APPROVING AN ORDER FOR ABATEMENT Denying Pub OF A PUBLILC NUISANCE FOR PROPERTY LOCATED AT 832 N. AZUSA AVENUE PURSUANT TO Nuis appeal ARTICLE XIV, SECTION 14-411 ET. SEQ. OF THE AZUSA MUNICIPAL CODE (CASE NO. 03-C- 832 N. Azusa 496-M). Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: 'AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Mayor Pro -Tem Rocha offered an Ordinance entitled: AN ORDINANCE OF THE CITY OF AZUSA AMENDING THE REDEVELOPMENT PLAN FOR THE Ord No. 03-07 MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA Amend CRA PURSUANT TO HEALTH AND SAFETY CODE SECTION 333333.6(e)(2) Plan Merged CBD Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Stanford to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: 12/01/03 PAGE EIGHT Ll I AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE r Mayor Pro -Tem Rocha offered an Ordinance entitled: AN ORDINANCE OF THE CITY OF AZUSA, CALIFORNIA, AMENDING THE REDEVELOPMENT Ord No. 03-08 PLAN FOR THE RANCH CENTER REDEVELOPMENT PROJECT AREA PURSUANT TO HEALTH Amend CRA Plan AND SAFETY CODE SECTION 33333.6(e)(2) Ranch Center Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Stanford to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE It was consensus of Counciimembers to adjourn in memory of Pete Mackay, City of Azusa Adjourn in Transportation Manager. Memory of Peter MacKay TIME OF ADJOURNMENT: 10:13 P.M. CITY CLERK NEXT RESOLUTION NO. 2003-C1 11. NEXT ORDINANCE NO. 2003-09. 12/01/03 PAGE NINE