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HomeMy WebLinkAboutMinutes - May 3, 2004 - CCCITY OF AZUSA I MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, MAY 3, 2004 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL Mrs. Barbara Dickerson of the Azusa Woman's Club presented 126 new and used books and a check in the amount of $367.80 to Homework House. Ceremonial Check to Home Work House The entire Council presented a proclamation to Ms. Peggy Martinez ad the Downtown Proc P. Martinez Merchants Association In appreciation of the Mariachi Festival and she in turn presented Mariachi Fest. Certificates of Appreciation to the Mariachi Committee members. Azusa Police Officers Tony Ventura Michael Bires and Tom Avila received the 10851 CVC Award Awards to Az from CHP Dwight McKenna and a Representative of AAA, commended them for the recovery Police Officers of a number of stolen vehicles. It was consensus of Council to recess to Closed Session to discuss the following: I CLOSED SESSION L Closed Sess CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION (Gov. Code Sec. 54956.9(a) - Conf w/legal Azusans for Responsible Growth vs. City Clerk of the City of Azusa; City of Azusa, A Municipal Counsel Corporation; and the City Council of the City of Azusa — Case No. KS007934 G. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Gov. Code Sec 54956.9(a) — Conf w/legal Azusans for Responsible Growth, Lana F. Grizzell vs. City Council of the City of Azusa; City Counsel Clerk of the City of Azusa — Case No. BS088326. The City Council recessed at 6:50 p.m. and reconvened at 7:30 pm. Rcss/rcnvn Councilmember Rocha left the meeting to attend personal urgent business. Rocha left City Attorney Carvalho advised that there was no reportable action taken in closed session. City Atty Reports Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Reverend Leroy of the First Assembly of God Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, Interim City Manager Person, Deputy City Manager Gutierrez, Community Development Director Bruckner, Chief of Police Davis, Assistant Community Development Director Onaga, Director of Public Works Nakasone, Director of Human Resources Hanson, Director of Park Planning and Development Noriega, Public Information Officer Qulroz, Assistant Director of Resource Management Tang, City Treasurer Macias, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mayor Madrid expressed her apologies regarding a mailing that went out during the week -end Madrid regarding campaigning in the election to be held May 4, 2004. Comments Mr. and Mrs. Noe Falcon sang a few musical selection to Council and audience in honor of Mr. & Mrs. Mother's Day. Falcon Mr. Cecil Watts addressed Council announcing the formation of a Lions Club in Azusa. He C. Watts detailed the history of the Lions Club. He advised that there will be an Open House on May 26, Lions Club 2004, at the Azusa Recreation Department at 320 N. Orange Place. Mrs. Jennie Avila expressed her frustration with people pronouncing the name of the City, J. Avila Azusa, wrong. Azusa Ms. Tina Libby on behalf of Richard Nares, expressed thanks to Council for setting aside a T. Libby plaque and scholarship in the name of Leroy Kelly Harris 111 and asked that Support Troops Support Banners be posted on Route 66 and Azusa Avenue. Troops Mr. Bob Lundy, of Route 66 Promotion, announced that Route 66 celebration will take place on B. Lundy May 13, 2004, on Stein Lane and Foothill Boulevard, and advised that they will show the Neon Route 66 Sign Cruise, originating in Azusa. Promotion Mr. Mark Ades requested that the Route 66 Neon sign be displayed in the Redevelopment M. Ades window until May 13`h. Comments Councilmember Rocha re-entered the meeting at 8:15 p.m. Rocha ent mtg The following persons expressed their opinion against the Monrovia Nursery Project: Mr. Persons against Walter Harville, Mr. Mark Davis, Mrs. Joy Rubio, Ms. Lana Grizzell, and Mr. Seamus McKeever. Mon Nurs The following persons expressed their opinion in favor of the Monrovia Nursery Project: Mrs. Persons in Rosemary Garcia, Ms. Mercedes Cortez, Mr. Dan Simpson, Mr. Ted Garcia, Ms. Lisa Favor of Mon Harrington, Mrs. Inez Gutierrez, and Mr. Burke Hamilton. Nurs Proj. ' REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Mayor Madrid sincerely apologized to all persons affected by the mailer that went out over the weekend that mis-represented the campaign of the people in -favor of the Monrovia Nursery Project. She took full responsibility for the error and again apologized for the incident. Councilmember Chagnon made the following announcements: the Lions Club will be reforming In the City of Azusa; next City budget meeting will be held on Wednesday, May 5, 2004, at 6:30 p.m. at the Azusa Light and Water Conference Room; Kids Come First Golf Tournament to be held on June 11, 2004; and that Mr. Robert Person has been appointed as the Interim City Manager until June 30, 2004, and that Ms. Julie Gutierrez will become City Manager as of July 1, 2004. Councilmember Rocha thanked all volunteers who helped clean up last weekend, he asked that the meeting be adjourned in memory of Cheryl Cohen and Leroy Harris Kelly 111. He announced that on Saturday, at 8 a.m. at the Azusa Woman's Club, that the Post Office will be having a food drive and food will be donated to our local Food Bank. He announced that on May 15th, there will be a memorial for Leroy Harris Kelly III, at 11 a.m. at City Hall. He cleared up misconceptions of statements made against him at past Council meetings. He urged all to vote yes on the Monrovia Nursery Project. Rpts/Updates Madrid Comments Chagnon Comments Rocha Comments Mayor Pro -Tem Stanford displayed two different mailers he received over the weekend Stanford 'regarding the Monrovia Nursery election to be held on May 4, 2004. He explained his reasons Comments for being in favor of the project. He talked about past mistakes that he has made and about decorum at Council meetings. He then presented an endearing remembrance of Leroy Harris Kelly III. Councilmember Hardison talked about the Monrovia Nursery Project as he understands it. Hardison Mayor Madrid expressed her view regarding the Monrovia Nursery Project. She announced that Mayor she has been invited, along with other Mayors, to a conference in Jerusalem. comments 05/03/04 PAGE TWO SCHEDULED ITEMS Mayor Pro -Tem Stanford offered a Resolution entitled: Sched Items A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA TO ADOPT THE PULIC Res. 04-C32 AGENCY RETIREMENT SYSTEM (PARS) SEPARATION INCENTIVE PROGRAM (SIP) AND APPOINT Adopting PARS CITY MANAGER OR HIS/HER DESIGNEE AS THE PLAN ADMINISTRATOR SIP Moved by Mayor Pro -Tem Stanford, seconded by Councilmember Chagnon, to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA CHAGNON, MADRID NOES; COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE The CONSENT CALENDAR consisting of Items VI -A through VI -K was approved by motion of Councilmember Rocha, seconded by Councilmember Chagnon and unanimously carried, with Consent Cal the exception of Items V -F, H, 1, and J, which were considered under the Special Call portion of Approved the Agenda. A. The Minutes of the regular meetings of April 19, 2004, were approved as written. Min appvd B. Human Resources Action Items were approved as follows: Human Res Merit Increase and/or Regular Appointment: J. Anderson and F. Langit, Jr. Action Items New Appointments: T. Patlogar, Police Dispatcher, pending physical and background. C. The bids for Woman's Club Improvements were rejected and the City Clerk's Office was Woman's Club authorized to advertise for bids. Bid rejected D. The update of classification title and description for the Water Distribution Supervisor were Update Wtr Dist adopted. Supv E. The update of job title and description for Water Distribution Worker 1 were adopted. Update Wtr Dist Wkr I ' F. SPECIAL CALL ITEM. Spec Call G. Traffic Signal Maintenance Service Agreement Contract Documents specification were Traffic Sig Mt approved and the City Clerk's Office was authorized to advertise for bids. Specs H. SPECIAL CALL ITEM. Spec Call 1. SPECIAL CALL ITEM. Spec Call J. SPECIAL CALL ITEM. Spec Call K. The following Resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 04-C33 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO Warrants BE PAID. SPECIAL CALL ITEMS Spec Call Items Councilmember Rocha addressed item regarding the amended Rio San Gabriel Bike Path Rocha Project, expressing concern regarding reduction of the decorative fencing to 50% and asked if Comments this may cause a safety issue. Director of Park Planning and Development Noriega responded assuring Mr. Rocha that the 50 Noriega % of the decorative fencing will be utilized in areas along the path closest to the rivers edge, Response and where it could possible present a safety issue. Moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously Rio SG Bike Path carried that the Rio San Gabriel Bike Path Project be amended and awarded to TMT TMT Dev Development Company in the amount of $377,000. 05/03/04 PAGE THREE Councilmember Chagnon addressed the Notice of Completion to Trueline Surfacing, suggesting that any excess/saved funds from the project be transferred to the Bike Path Project. It was then moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried to approve the Notice of Completion for the Memorial, Northside and Slauson Park Athletic Court Surfacing Project as completed by Truellne Surfacing in the amount of $27,790,000 and authorize same to be filed with the Los Angeles County Clerk and to pay the 10% retention to the contractor. Councilmember Chagnon addressed the Notice of Completion to ABC Lawn Sprinkler, suggesting that any excess/saved funds from the project be transferred to the Bike Path Project. It was then moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried to approve the Notice of Completion for the Notice of Completion for the Memorial Park Baseball Field In -Field Turf, Irrigation and Drainage System Project as completed by ABC Lawn Sprinkler in the amount of $36,325.00 and authorize same to be filed with the Los Angeles County Clerk and to pay the 10% retention to the contractor. Councilmember Rocha asked if there will be a mid -way evaluation and Chief of Police responded that he would review/monitor it. Councilmember Chagnon reiterated that there would be no overtime, six officers only and the hybrid schedule would be for the summer only. It was then moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried to approve the Side Letter Agreement to the APOA &APMA Memoranda of Understanding (MOU's) for temporary scheduling adjustment. It was consensus of Council to adjourn in memory of Cheryl Cohen and Leroy Harris Kelly Ill. EFTY CLERK I I