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HomeMy WebLinkAboutMinutes - June 14, 2004 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL, REDEVELOPMENT AGENCY, AND AZUSA PUBLIC FINANCING AUTHORITY SPECIAL MEETING/WORKSHOP MONDAY, JUNE 14 2004 — 6:30 P.M. The City Council, Redevelopment Agency and Azusa Public Financing Authority of the City of Azusa met in Special session, at the above date and time at the Azusa Light and Water Conference Room located at 729 North Azusa Avenue, Azusa, California. Mayor/Chairperson Madrid called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS/DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS/DIRECTORS: NONE ALSO PRESENT: Also Present Attorney Carvalho, Interim City Manager Person, Deputy City Manager Gutierrez, Director of ,,ties Hsu, Chief of Police Davis, Captain Garcia, Director of Recreation and Family Services obs, Community Development Director Bruckner, Director of Public Works Nakasone, Library ,rector Tovar, Accountant Nguyen, Economic/Redevelopment Director Hennessey, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part None. None CLOSED SESSION Clsd Sess The City Council recessed to Closed Session to discuss the following: PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 54957). Pub Empl Appt Title: City Manager CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6). Conf w/Legal Agency Negotiators: Mr. Robert Person and Ms. Julie Gutierrez Counsel Labor Organizations/Employee: ACEA, APOA, APMA, AMMA, CAPP, IBEW, LABORERS, EXECUTIVE. Negotiations The City Council recessed at 6:30 P.M. and reconvened at 8:04 P.M. City Attorney Carvalho Recess advised that there was no reportable action taken in Closed Session. Reconvened No Reports Frim City Manager Person introduced the 2005 Fiscal Year Operating Budget. He detailed the R. Person design of the budget as well as the attempt to meet Councils direction regarding its contents, i.e. intro Budget no taxes, no reserves, no loans from other funds, MAP Implementation, and Results Based Budgeting implementation. He noted that the only outstanding issue is that of the Crossing Guard Program and the question of funding it with process of a real estate transaction in the Utility Department for one year, and/or if the program will be funding entirely by the City or Jointly with the Azusa Unified School District. Each Councilmember expressed their view on the subject. Discussion was held. Another issue that was brought up was the joint use of the parks. Interim City Manager Person advised that he would be meeting with Superintendent Rod Gaeta on R. Person the June 22'a and tentatively with the Azusa School Board on June 29h, and that these two Items, Comments Crossing Guard Program and joint Use of Parks, would be placed on the agenda, if that meeting is Mtg w/AUSD held. Discussion was held regarding the Tax Review Task Force and it's recommendations; Discussion Councilmembers expressed their view on the subject and City Attorney Carvalho clarified the Tax Review Task outcome of the recommendations Force Deputy City Manager Gutierrez presented and detailed Exhibit A of the Agenda Report which J. Gutierrez II ded the following: Departmental Statement of Expense, Statement of Revenues by Fund, Presentation of ment of Interfund Transfers, General Fund— Financial Plan, Redevelopment Fund, Utility Funds, Budget detall Tax Fund, Sewer Fund, Proposition A and C Funds and Five Year Project Reports. She answered questions posed by Councllmembers. Discussion was held regarding the Highway 39 funds. Director of Public Works Nakasone advised Discussion re: that the Gas Tax and Highway 39 funds had been used as the kick off for the Pavement Highway 39 Management Plan; he explained the project and the area it includes. Councilmember Hardison Funds and stated that the three and one half million dollars for Highway 39 was to remain whole and generate Protection of revenue. Deputy City Manger Gutierrez advised that through her research for the budget she found that in 2001-2002 the money from Highway 39 was transferred to the Gas fund to begin the Funds for specific Pavement Management project. City Attorney Carvalho advised that an ordinance that will protect Projects. the Monrovia Nursery money will be brought to the next meeting and that is one way to ensure that funds for specific projects are protected; and/or they should be placed in separate accounts and separate financial institutions. Mayor Madrid inquired about the Dr. Covington Fund and if It was still in existence. Deputy City Manager Gutierrez advised that staff will research further and find out how that money was transferred from the endowment to the gas tax. 1. Gutierrez Deputy City Manager Gutierrez then went on detailing the Sewer Waste Management fund and the Comments Prop AB.0 funds, noting that the Transportation Division will now become a part of the Public Works Department. Discussion was held between Councilmembers and staff. Discussion was also had regarding items over and above the budget that is approved, i.e. code enforcement expenditures, claims, litigations, City Attorney fees. Discussion ussion was held regarding funds that will be realized from the sale of the real estate in the Ity Department and the possibility of donating it to the General Fund. It was consensus of Councilmembers to continue the budget deliberations to the meeting of Budget con't Monday, June 21, 2004. 6/21 PUBLIC HEARING — to receive and consider all evidence and reports relative to the City's schedule Pub Hrg of fees and charges for Its various services, for which users make a direct payment proportionate to Fees & Charges the services rendered. Hrg open The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice of said hearing published in the San Gabriel Valley Tribune on June 4, 2004. Moved by Mayor Pro -Tem Stanford, seconded by Councilmember Rocha and unanimously carried Cont to 6/21 to continue the Public Hearing to the City Council meeting of June 21, 2004. It was consensus of Councilmembers/Boardmembers to adjourn. TIME OF 935 P.M. NEXT RESOLUTION NO. 04-C42. (City) NEXT RESOLUTION NO. 04-R16. (Agency) NEXT RESOLUTION NO. 04-P1. (Authority) 06/14/04 PAGE TWO Adjourn