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HomeMy WebLinkAboutMinutes - June 5, 2006 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JUNE 5, 2006 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CLOSED SESSION Closed Sess The City Council recessed to Closed Session at 6:30 p.m. to discuss the following: Recess PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Sec. 54957) Pub Emp Title: City Manager Per Evalu CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6) Conf w/Labor Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiators Organizations/Employee: APMA, AMMA, CAPP, LABORERS, 1BEW, EXECUTIVE The following was not considered in Closed Session: REAL PROPERTY NEGOTIATIONS /Gov. Code Sec. 54956.81 Real Prop Address: Parcel # 8611-014-900.1 ° and Azusa Avenue, Azusa, CA Negotiation 91702 Not Considered Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Payment The City Council reconvened at 7:30 p.m. City Attorney Carvalho advised that Reconvened the Mayor Chagnon did not participate in the last two closed session items due to a conflict City Attorney of interest as she owns property in the area. Mayor Chagnon called the meeting to order and led in the Salute to the Flag. Call to Order ' INVOCATION - was given by Bishop Timothy Bradbury Monello of the Church of Jesus Invocation Christ of Latter -Day Saints. ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON,CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, 'City Manager Delach, Assistant City Manager Person, Economic Development Director Coleman, Public Information Officer Quiroz, Interim Chief of Police Garcia, Public Works Director/Assistant City Manager Makshanoff, Rosedale Project Manager Bruckner, Assistant Community Development Director Onaga, City Clerk Mendoza, Deputy City Clerk Toscana REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 150 W. Ninth Street, Azusa, CA 91702 150W. Ninth Negotiating Parties: Aaron Weiss ' Agency Negotiators: Under Negotiation: City Manager Delach and Assistant City Manager Person Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Pro Address: 303 East Foothill Boulevard, Azusa, CA 91702 (Zerbe) Negotiation Negotiating Parties: Mr. Robert Zerbe Zerbe Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Payment The following was not considered in Closed Session: REAL PROPERTY NEGOTIATIONS /Gov. Code Sec. 54956.81 Real Prop Address: Parcel # 8611-014-900.1 ° and Azusa Avenue, Azusa, CA Negotiation 91702 Not Considered Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Payment The City Council reconvened at 7:30 p.m. City Attorney Carvalho advised that Reconvened the Mayor Chagnon did not participate in the last two closed session items due to a conflict City Attorney of interest as she owns property in the area. Mayor Chagnon called the meeting to order and led in the Salute to the Flag. Call to Order ' INVOCATION - was given by Bishop Timothy Bradbury Monello of the Church of Jesus Invocation Christ of Latter -Day Saints. ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON,CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, 'City Manager Delach, Assistant City Manager Person, Economic Development Director Coleman, Public Information Officer Quiroz, Interim Chief of Police Garcia, Public Works Director/Assistant City Manager Makshanoff, Rosedale Project Manager Bruckner, Assistant Community Development Director Onaga, City Clerk Mendoza, Deputy City Clerk Toscana PUBLIC PARTICIPATION Public Part Mr. Mark Jones of Prosperity Real Estate Investments, Inc. addressed Council stating that M. Jones they are condominium converters and condominium renovators, to create affordable Comments housing. He advised that they have been working at 777 South Citrus and usually look for a need in the community and try and meet that need, i.e. public improvements, and scholarships for the youth. He invited Council to a Realtor Appreciation Dinner on Thursday, June 8th. Mr. Mike Lee addressed Council thanking all for the great Memorial Day Celebration and M. Lee acknowledged Art Morales for attending the meeting. He also thanked Jorge Rosales for Comments 'hosting a coffee for Dr. Ed Hernandez, a candidate for Assembly; he praised his stance on universal healthcare. He urged all to go out and vote tomorrow. Ms. Pamela Vera addressed Council noting the opportunities we have in this Country. She P. Vera expressed concern regarding the homeless stating she would like to see something done. Comment She encouraged all to vote in tomorrow's election. Mr. Nicholas Hill of Boy Scout Troop 477 addressed Council stating that he is working N. Hill toward his Eagle Scout status and his project will consist of collecting new and used books Comments to donate to local schools as well as other locations. He will be collecting books on Saturday, June 10`h, at the Azusa High School main parking lot from 9:00 a.m. — 11:00 a.m. He will be collecting books until the end of July, call (626) 334 2872 for further Information. City Manager Delach will look Into the feasibility of placing a box in the City Library to collect books for Mr. Hill. Mr. Dion Santos addressed Council suggesting that the Invocation come before the Pledge D. Santos of Allegiance listed on the Agenda. Comments Ms. Carolyn Echeverria, a Tongva Indian, addressed Council noting corrections on a flyer that was distributed, that Anthony Morales is their Chief not an Elder. She stated that they are the native local tribe and have been working with Roy Bruckner, Rosedale Project Manager, who had advised that if any artifacts were found they would be contacted and they were. She stated that Azusa Land Partners has said they will be taking the artifacts to a place in LA, but she stated that Council could put the artifacts anyplace and suggested the Azusa Library. She referred to the contract stating that Azusa would have the final say with regard to the artifacts discovered. City Manager Delach advised that he would address the matter later in the meeting. Mr. Jorge Rosales addressed Item D-4, Addition of the Zacatecas Park Hardscape/Amenities Project, stating that he is favor of the project, but questioned where the $35,000 cost is coming from as It is not budgeted for this year. He addressed item D-7, Records Retention Schedule, commending City Attorney Carvalho for the document, but warned of the importance of keeping documents such as development permits, and drawings, due to the fact that they may be needed in the future; he suggested micro imaging for the documents. He noted that Item regarding code enforcement, liens & releases had no retention "years" listed. Mr. Art Morales addressed Council recognized many people in the audience; he wished the best to Nicolas Hill on his Eagle Scout project. He agreed that the Memorial Day Ceremony was great and talked about the recent meeting on RV's at the Senior Center, stating that a number of people from the public spoke; he invited them to the meeting. He spoke In favor of Dr. Ed Hernandez, asked for the status on taxation of signs in businesses and asked what can be done to assist the people at Jakes on 3rd and Azusa Avenue. REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF item regarding the Flag Pole Azusa Veteran's Way (Rocha) was postponed. Mayor Pro -Tem Rocha addressed Council introducing Azusa Beautiful. He stated that he met with Scott Ochoa, City Manager of Monrovia, on how to become an All American City and found that to obtain the status there is a need to have three things that have changed the City and Azusa has had: Citizens Congress, Tree Planting Program, Azusa Veterans Monument Committee, and also joint efforts with the AUSD to feed the needy families during the holiday season and also feeding needy families at Lee School, he detailed the process and objectives on what the project would include. 06/05/06 PAGE TWO C. Echeverria Comments J. Rosales Comments A. Morales Comments Rpts/Updates Item Postponed Rocha Comments Ms. Maricela Cuevas provided additional information regarding Azusa Beautiful stating that the goal is to continue the great work of Mr. Rocha and the City Council in attracting and retaining businesses. She stated that it would be a non-profit, volunteer organization with a board of directors and by-laws and hope to achieve a clean, safe and healthy Azusa. They will work with Tree Planting/Street Cleaning, Feeding the Needy in Azusa, partner with the Azusa Health Center, Azusa Wellness Center and Senior Center. With regards to Veterans affairs, they will send care packages to soldiers. They will apply for grants, hold fundraisers to raise money for education, etc. Their web site name is Azusabeautiful.org. Mayor Chagnon stated that April Clean and Green month and Hands Across Azusa could be added Discussion was held regarding goals of the organization. Mayor Pro -Tem Rocha invited all to help clean-up Arbys lot on Saturday, June 17, 2006. Discussion was held regarding the issue of the type of committee with regards to Brown Act requirements. M. Cuevas Comments Councilmember Hanks stated that he had attended the Glendora Combined Community Hanks Concert Choir Festival and recognized several Azusans who performed: David, Ruth, and Comments Stacy Aldrete, Ann DuMolt, Jacqueline Stong, Diane, Victoria and Randy Ashlock, Jessie Bautista, Cruz Gonzales, Noel Bennion, Dennis Davis, Lydia Valdivieso, Renee Ruggles, Mary Rubow, and Kristen Hamilton; he stated he would like to see an event such as this in Azusa. Mayor Pro -Tem Rocha requested the meeting be adjourned in memory of Pat Ramirez. He Rocha highlighted the following events which took place over the week -end noting their success Comments and importance: Memorial Day, Azusa Youth Program Barbeque, the Native American and Artifacts found at Rosedale site. He invited all to the Tea for Miss Azusa Outstanding Teen Rebecca Mejia on Saturday, June 10, 2006, from 1-3:30 p.m. at the Sister City House. He stated that also on Saturday, Azusa and Gladstone High Schools will be hold car washes to raise funds for activities. He noted that an ice cream truck is selling toy guns in front of Foothill Middle School and asked if there is a way to regulate the sale or the proximity of the truck. City Manager Delach advised that they are working on an ordinance regarding the issue. Councilmember Carrillo reiterated that the Memorial Day event, Tongva Indian exhibit, Azusa Carrillo Youth Program barbeque were very successful and encouraged all to continue attending the Comments events, he also urged all to come out and vote in tomorrow's election. Councilmember Hardison stated that he would like to see the Tongva Indian exhibit remain Hardison in Azusa. Comment Mayor Chagnon thanked Mayor Pro -Tem Rocha for the wonderful Memorial Day Service. She asked her colleagues if they were interested in being on the sub -committee for College Bound Student in Azusa to let the City Manager know; she asked staff for a update/report to regarding the Open Space acquired through the Mountain Cove and Rosedale Project; she requested that Council be provided with a draft of a Public Art Ordinance at the next meeting; she asked that Council discuss the issue of errant fall balls at Gladstone Park and would like to discuss the issue at the budget workshop on June 12; she asked for an update on the Taylor property update on next agenda, under Council Updates. She talked about the Code Compliance Workshop and stated that there will be another one on Wednesday, June 14th at the Senior Center at 6:30 p.m. City Manager Delach provided updates on the following items: Code Compliance meeting on June 14' will be recorded by Cable Television, Congresswoman Hilda Solis has requested Azusa host Veterans Care Day on August 12th, he suggested National Guard facility; to date 1750 tons of soil has been hauled from the Rosedale Project with minimum impact on Azusa residents; 30 Azusa residents have pre-qualifled for Taylor homes; Council has authority over the artifacts, even though the developer owns them, and 4`" of July ordinance, measures taken to educate people: flyers to al schools, public service announcement, web site, banners, a front page story in June newsletter, signs in parks, and flyers to all vendors, Chagnon Comments City Mgr Comments 'Mayor Pro -Tem Rocha announced the completion of the Batting Cages at Gladstone Park Rocha and the grand opening will be on Wednesday at 5 p.m., he invited all to attend the event. Comments SCHEDULED ITEMS Sched Items CONTINUED PUBLIC HEARING — Code Amendment 221: Miscellaneous Adjustments Continued (Code Cleanup) to the 2005 Development Code and Resolution Regarding Public Hearing. It Public Hearing was consensus of Councilmembers that the Public Hearing be canceled at this time and Canceled rescheduled and re -advertised at a later date. 06/05/06 PAGE THREE rl PUBLIC HEARING - On the completion of Proceedings to Form Community Facilities District Pub Hrg CFD No. 2005-1 (Rosedale). Rosedale City Cleric Mendoza noted that she had the affidavits of proof of publication of notice of said City Cleric hearing published in the San Gabriel Valley Tribune on May 18, 2006 and also noted that she Comments had the proof of mailing notices. Ms. I<im Byrems of Best Best and Krieger addressed the Hearing and provided a brief report on the formation of the Community Facility District; she stated that in April of this year resolution of intention were adopted to form the CFD which set the Hearing date, today and where all landowners of the CFD could come and be heard. She stated that the Community Facilities District is going to encompass the land that's under development where the Monrovia Nursery formally was which is now the Rosedale Project. She stated that the purpose of the CFD is to fund public facilities owed by City of Azusa, City of Glendora, Azusa Unified School District, and the Gold Line Authority. The improvements consist of streets, a reservoir, the Great Park, other parks, traffic signals and parkway medium land landscaping and an Arroyo. They also will fund a school to be owned and maintained by the AUSD and a bridge and other pertinent facilities for the Gold Line Authority. There will also be streets and traffic signalization and an intersection that will be within the City of Glendora. She stated that the purpose of the CFD and the method by which it funds the facility is through the issuance of bonds in the amount of $110 million and the district consists of improvement area 1 which has a debt limit not to exceed $80 million dollars and improvement area 2 which has a debt limit of about $30 million dollars. She noted two changes in the packet which are the cover pages for resolutions 06-C38 and 06-C40. The procedures consist of going through the hearing, she will answer questions if any, and then resolutions would be adopted, she detailed each resolution. The Mayor declared the Hearing open. Mr. Bob Trapp of Azusa Land Partners addressed the Hearing stating that he is present for any questions. There was no other public testimony. Mayor Chagnon asked the City Cleric if there were any people registered to vote within the CFD and City Cleric Mendoza responded that there were none. Mayor Chagnon asked the City Cleric if there was any written consent to holding the CFD election today from any of the landowners and City Clerk Mendoza responded yes. Mayor Chagnon asked City Cleric Mendoza if she concurred to holding the election and she responded yes. Councilmember Hardison offered a Resolution entitled: K. Byrems BBI( Comments Hrg open A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE Res. 06-C38 EXECUTION AND DELIVERY OF A JOINT FACILITIES FINANCING AGREEMENT AMONG THE FinancingAgmt CITY, THE PROPERTY OWNER AND THE CITY OF GLENDORA. Glendora Moved by Councilmember Hardison, seconded by Councilmember Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO. ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING Res. 06-C39 COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE) OF THE CITY OF AZUSA, Establishing COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IMPROVEMENT AREA NOS. 1 CFD Impvmt AND 2 THEREOF. Areas 1 and 2 Moved by Councilmember Hardison, seconded by Councilmember Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Hardison offered a Resolution entitled: 06/05/06 PAGE FOUR A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF AZUSA DETERMINING THE NECESSITY FOR COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE) TO INCUR A BONDED INDEBTEDNESS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $110,000,000 FOR PROVIDING PUBLIC FACILITIES WITHIN AND FOR THE COMMUNITY FACILITIES DISTRICT AND CALLING A SPECIAL ELECTION FOR THE COMMUNITY FACILITIES DISTRICT ON PROPOSITIONS FOR INCURRING SUCH BONDED INDEBTEDNESS. Moved by Councilmember Hardison, seconded by Councilmember Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CALLING SPECIAL ELECTIONS AND SUBMITTING TO THE VOTERS OF COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE) AND IMPROVEMENT AREA NOS. 1 AND 2 THEREOF PROPOSITIONS WITH RESPECT TO THE ANNUAL LEVY OF SPECIAL TAXES WITHIN THE COMMUNITY FACILITIES DISTRICT TO PAY PRINCIPAL OF AND INTEREST ON BONDS THEREOF AND TO PAY OR ACCUMULATE FUNDS FOR PAYING THE COSTS OF PUBLIC FACILITIES AND SERVICES, AND A PROPOSITION WITH RESPECT TO ESTABLISHING AN APPROPRIATIONS LIMIT FOR THE COMMUNITY FACILITIES DISTRICT. Moved by Councilmember Hardison, seconded by Councilmember Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE It was consensus of Councilmembers to Close the Public Hearing. Res. 06-C40 CFD to Incur Bonded Indebtedness Res. 06-C41 Calling for Special Elect Hrg Closed The City Clerk received four ballots and opened the ballots for Propositions A, B, and C. City Clerk Proposition A received four (4) yes votes and no, no votes. Proposition B received four (4) Received yes votes and no, no votes. Proposition C received four (4) yes votes and no, no votes. Ballots Mayor Pro -Tem Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING THE RESULTS Res. 06-C42 OF THE CONSOLIDATED SPECIAL ELECTIONS WITHIN IMPROVEMENT AREA NO. 1 AND Declaring the IMPROVEMENT AREA NO. 2 OF COMMUNITY FACILITIES DISTRICT NO. 2005-1 Results of (ROSEDALE) OF THE CITY OF AZUSA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA. Consolidated Special Elect Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE City Manager Delach advised that the City has received the Agreement with the City of CityMgr Glendora regarding the Citrus Avenue and the Bridge maintenance. Comments City Clerk Mendoza offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, LEVYING SPECIAL TAXES WITHIN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE) OF THE CITY OF AZUSA. Moved by Councilmember Hardison, seconded by Councilmember Hanks and unanimously carried to waive further reading and introduce the proposed ordinance. APPOINTMENT OF CITY REPRESENTATIVE TO THE JOINT POWERS AUTHORITY OF THE GOLDLINE II PROJECT. 06/05/06 PAGE FIVE 1 s` Rd Ord Levying Special Taxes within CFD Appt Rep to JPA Gold Line 11 Councilmember Hanks addressed the issue stating that the City of Azusa participates with Hanks 10 other cities in the East San Gabriel Joint Powers Authority which was set up to guide and Detailed build the Gold Line Phase ll, of which he is an appointed representative. He stated that the Issue City of Pasadena, South Pasadena and the Council of Governments decided to relinquish their seats on the Construction Authority to three members of the JPA, which were Rob Hammond, Mayor of Monrovia, John Blickenstaff, and himself, Keith Hanks; the problem Is that there are only five voting members on the Construction Authority and three sit on the JPA; there is a Conflict of Interest because every time they meet as JPA, they take action on many of the items that go before the Construction Authority; he stepped down from the position on the JPA so there wouldn't be a conflict. Moved by Councilmember Hanks, seconded by Councilmember Hardison and unanimously Reps to JPA carried to appoint Mayor Diane Chagnon as the Representative to the Joint Powers Authority Chagnon of the Gold Line II Project, and to appoint Councilmember Hardison as the alternate Hardison member. The CONSENT CALENDAR consisting of Items D-1 through D-10 was approved by motion of Consent Cal Mayor Pro -Tem Rocha seconded by Councilmember Hardison and unanimously carried with Approved the exception of items D-3, D-7 and D-8, which were considered under the Special Call D-3, 7, &8 portion of the Agenda. Spec Call The Minutes of the regular meeting of May 15, 2006, were approved as written. Min appvd 2. Notice of Completion for the Slauson Park Restroom Improvements as completed by NOC Slauson DHMZ Construction in the amount of $77,025, was approved and Staff was authorized Park Restroom to file the Notice of Completion with the Los Angeles County Clerk and pay the 10% Improvements retention to the contractor. 3. SPECIAL CALL ITEM. Spec Call 4. Approval was given for an addition of the Zacatecas Park Hardsape/Amenities Project to Zacatecas 2005-2009 CIP list and appropriate $35,000 in Quimby fees to the project. Park Project 5. The City Treasurer's Report as of April 30, 2006, was received and filed. Treas Rpt ' 6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE Res. O6 -C43 INVESTMENT POLICY. 7. SPECIAL CALL ITEM. Spec Call 8. SPECIAL CALL ITEM. Spec Call 9. The 2006 Mandatory Review of Conflict of Interest Codes was referred to staff to Review Conflict conduct a review of conflict of interest codes and submit required Biennial Report. Of Interest Codes 10. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 06-C45 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. SPECIAL CALL ITEMS Spec Call Items Councilmember Hanks addressed item regarding request for Leave of Absence Without Pay Hanks asking if the Civil Service Rules can be changed in order for items such as this can be Comment handled by the City Manager. He asked that the matter be referred to staff for handling. 'City Attorney Carvalho responded stating that staff is in the process of exploring ways to City Attorney make more efficient existing Civil Service Rules while still providing all the employees the Response expectation and security of having their jobs with the City; a staff report may come to Council in about a month or so. Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Hardison and unanimously Leave of carried to grant Leave of Absence Without Pay for Librarian/Youth Services employee for Absence medical reasons from May 13, 2006 through May 31, 2006, in accordance with Azusa Civil Without Pay Service Rules, Section 6.8, Subsection 6.8.1 Authorization. Approved 06/05/06 PAGE SIX City Attorney Carvalho responded to question regarding the Updated Schedule for the City Attorney Retention and Destruction of Obsolete Records clarifying that on page seven and where Comments there are blanks in other areas of the schedule, the number of retention years are blank Records because they will be filled in by recommendation of staff, when the County records Retention documents they are considered permanent, and permits are permanent and kept in digital Schedule format forever, otherwise documents are kept for two years. Mayor Pro -Tem Rocha offered a Resolution entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ADOPTING Res, 06-C44 AN UPDATED SCHEDULE FOR THE RETENTION AND DESTRUCTION OF OBSOLETE Updated ' RECORDS OF THE CITY. Schedule Records Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Hardison to waive further Retention reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Mayor Pro -Tem Rocha addressed the CAPP MOU referring to bilingual pay section, asking Rocha which third -party performs examinations. Although staff was not certain, he was assured Comments that it was not done Internally: he will be provided the exact name at a later time. He questioned leave types for domestic partners as they are listed under bereavement leave and not sick leave. City Manager Delach responded that the bargaining group is the one who asked for it at one place and not another. Mr. Rocha questioned item regarding "disability arising from any sickness or injury purposely self-inflicted" asking if it pertains to suicide by a mentally disturbed person. Staff responded that it does not. Lastly, he asked about the "Policies" issue where it says the City shall establish an ad hoc committee consisting of management representatives and a representative of each employee organization to discuss and develop the following policies: Donation of Sick Leave, etc. City Manager Delach responded stating that there are no committees on this item because there are no issues at this time. 'Moved by Mayor Pro -Tem Rocha, seconded by Councilmember Hardison and unanimously CAPP MOU carried to approve the Civilian Association of Police Personnel (CAPP) Contract effective Approved August 1, 2005 through July 31, 2007. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 9:28 Cncl Recess P.M. THE REDEVELOPMENT AGENCY ADJOURNED AND THE CITY COUNCIL RECONVENED CRA convene AT 9:29 P.M Reconvene THE CITY COUNCIL RECESSED AND THE AZUSA PUBLIC FINANCING AUTHORITY Cncl Recess CONVENED AT 9:29 P.M. THE AZUSA PUBLIC FINANCING AUTHORITY ADJOURNED AND APFA convene THE CITY COUNCIL RECONVENED AT 9:30 P.M. Reconvene It was consensus of Councilmembers to recess back into Closed Session to discuss the Clsd Sess following: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Sec 54957) City Mgr Title: City Manager Evaluation The City Council reconvened at 10:24 P.M. and there was no reportable action. No Rpts Moved by Councilmember Hardison, seconded by Councilmember Chagnon and Adjourn unanimously carried to adjourn. TIME OF AJ3JOURNMENT: 10:25 P.M. CITY CLERK NEXT RESOLUTION NO. 2006-C46 NEXT ORDINANCE NO. 2006-05. 06/05/06 PAGE SEVEN