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HomeMy WebLinkAboutMinutes - June 12, 2006 - CCThe City Council/Redevelopment Agency and Azusa Public Financing Authority of the City of Azusa met in special session at the above date and time at the Azusa Light and Water Conference Room located at 729 N. Azusa, Azusa. Mayor/Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS/DIRECTORS/BOARDMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Manager Delach, Assistant City Manager Person, Director of Administrative Services/Chief Financial Officer ICreimeier, Economic Development Director Coleman, Director of Recreation and Family Services Jacobs, Redevelopment Senior Accountant Jara, Director of Information Technology Graf, Police Department Accountant Specialist Wanstrath, Interim Chief of Police Garcia, Director of Human Resources Hanson, Library Director Tovar, Director of Public Works/Assistant City Manager Makshanoff, City Treasurer Hamilton, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Public Part Mr. Jorge Rosales addressed Council commending the City Manager Delach, Administrative J. Rosales Service/Chief Financial Officer Itreimeier, and staff for the work they put into the Budget Comments document, stating that it all makes sense. He passed out nine letters to Council and Staff with questions and comments regarding the budget. City Manager/Executive Director Delach addressed Council/Board Members with an introduction to the budget process and the framework for the current budget. Director of Administrative Services/Chief Financial Officer I(reimeier presented the Fiscal Year 2006-2007 proposed budget, which included Negotiated Salary &Benefit Adjustments, Additional Police Officer & 2 CSO's, New Full-time Staff Positions -offset by Budget Reductions, Capital Equipment Purchases, Transfer to Equipment Replacement Fund, Shift of Right of Way Maintenance Costs From General Fund to Gas Tax Fund, Increased Funding for Code ,Enforcement and Graffiti Abatement, Re-classification of staff to better reflect Duties, and Re- allocation of Salaries to non -general Fund sources. He talked about not including ERAF payment to State of California for City and Redevelopment Agency. He stated that future issues include: Implementation of Rosedale Development, Water Treatment Plant Financing 8_ Construction, Negotiation and Implementation of Downtown Development, Gold Line Design and construction, New Library Construction and Operation and Implementation of Council's Strategic Planning Objectives; he provided details for each project. City Manager Delach reviewed Council objectives as follows: elimination of graffiti, additional efforts to Code Enforcement, rovingvendors, increased economic development effort, plan for new Library facility with increased Library services, several contracts for services that help deal with the implementation of Rosedale Development, plans towards affordable housing for Senior Citizens, plan to continue to have Town Hall or Roving City Hall meetings. City Mgr Comments And A. Kreimeier Presentation FY 06-07 budget City Mgr Comments Council Objectives CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY AND THE AZUSA PUBLIC FINANCING AUTHORITY SPECIAL MEETING MONDAY, JUNE12, 2006 — 6:30 P. M. The City Council/Redevelopment Agency and Azusa Public Financing Authority of the City of Azusa met in special session at the above date and time at the Azusa Light and Water Conference Room located at 729 N. Azusa, Azusa. Mayor/Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS/DIRECTORS/BOARDMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Manager Delach, Assistant City Manager Person, Director of Administrative Services/Chief Financial Officer ICreimeier, Economic Development Director Coleman, Director of Recreation and Family Services Jacobs, Redevelopment Senior Accountant Jara, Director of Information Technology Graf, Police Department Accountant Specialist Wanstrath, Interim Chief of Police Garcia, Director of Human Resources Hanson, Library Director Tovar, Director of Public Works/Assistant City Manager Makshanoff, City Treasurer Hamilton, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Public Part Mr. Jorge Rosales addressed Council commending the City Manager Delach, Administrative J. Rosales Service/Chief Financial Officer Itreimeier, and staff for the work they put into the Budget Comments document, stating that it all makes sense. He passed out nine letters to Council and Staff with questions and comments regarding the budget. City Manager/Executive Director Delach addressed Council/Board Members with an introduction to the budget process and the framework for the current budget. Director of Administrative Services/Chief Financial Officer I(reimeier presented the Fiscal Year 2006-2007 proposed budget, which included Negotiated Salary &Benefit Adjustments, Additional Police Officer & 2 CSO's, New Full-time Staff Positions -offset by Budget Reductions, Capital Equipment Purchases, Transfer to Equipment Replacement Fund, Shift of Right of Way Maintenance Costs From General Fund to Gas Tax Fund, Increased Funding for Code ,Enforcement and Graffiti Abatement, Re-classification of staff to better reflect Duties, and Re- allocation of Salaries to non -general Fund sources. He talked about not including ERAF payment to State of California for City and Redevelopment Agency. He stated that future issues include: Implementation of Rosedale Development, Water Treatment Plant Financing 8_ Construction, Negotiation and Implementation of Downtown Development, Gold Line Design and construction, New Library Construction and Operation and Implementation of Council's Strategic Planning Objectives; he provided details for each project. City Manager Delach reviewed Council objectives as follows: elimination of graffiti, additional efforts to Code Enforcement, rovingvendors, increased economic development effort, plan for new Library facility with increased Library services, several contracts for services that help deal with the implementation of Rosedale Development, plans towards affordable housing for Senior Citizens, plan to continue to have Town Hall or Roving City Hall meetings. City Mgr Comments And A. Kreimeier Presentation FY 06-07 budget City Mgr Comments Council Objectives The Fund Summary included General Funds, Special Revenue Funds, Debt Service Funds, Enterprise Funds and Redevelopment Agency Funds, Mr. ICrelmeier detailed. City Manager/Executive Director Delach reviewed individual Council requested items that are budgeted at this time as follows: Funding for the Chamber from the Redevelopment and Utility Budget, $25,000 from Azusa Light and Water and $17,000 from Redevelopment Agency which is $42,000 which is reducing the Chamber by $7,000 because the Downtown Business Association is going to consider taking the Miss Azusa Pageant; within the Redevelopment budget $15,000 is allocated for the Downtown Business Association for the iss Azusa, Miss Azusa Teen Pageant, and the Mariachi Festival. From the City Council budget $2,500 for Sister City Program, Veterans Flag maintenance, Team Building Goal Setting Session $6,000, and within the Administration budget - $4,000 towards the Human Relations Commission for the Martin Luther King Jr. Hands Across Azusa, and the Youth Conference. The following are items requested that were not budgeted at this time: $1,500 LA Works College Works Program, Veterans Monument Flag Pole on Veterans Way at Rosedale, Congresswoman Solis — Veterans Care Day - $500 - $2000, Funding for information magnets, w/info regarding City $4,000, additional Library Hours - $10,040. Discussion was held regarding Foul Ball protection for Gladstone Park, City Hall Marquee Message Board, L.A. County Fire Contract increased cost of $81,400 — CIP increase. He made an adjustment to Capital Equipment Purchases — eliminating $3,5000 for a plasma television in the Police Department. Lengthy discussion was held regarding proposed Azusa Beautiful — All American City, Conference Reporting System, Business Improvement District, Assessment Districts, Business License Funding — a way to self fund — staff to come back with mechanism and/or options, Monthly Financial Reports, many individual questions regarding line items in the budget, allocations, City Hall on the Move, Armory at Orange Place, Sr. Programs Furniture, Woman's Club Upgrades, list of items for consideration i.e. marquee, foul ball netting, College Works, Veterans Flag Pole, Cards — important numbers, Bank Flag — staff will come back with report with cost, liability, ongoing use, etc. and Goal Setting Workshop dates, August i I ' and 12th. 'Director of Public Works/Assistant City Manager Makshanoff addressed item regarding the withdrawal from the Los Angeles County Report of Waste Discharge. He stated that the County of Los currently holds the NDPS Storm Water Permit and it expires at the end of the year and the City can pull out of the permit at this time. The NDPS Consultant recommends that the Cities of Azusa, Glendora, Duarte, Irwindale, Baldwin Park, Claremont and Whittier pull out of the County's permit and go on their own permit In order that they can use the Spreading Basins southwest on the San Gabriel River for remediation efforts, for storm water concerns. If they stay with the County they are at their mercy for whatever they determine on how the City monitors their storm water, and how they remediate it. They will be able to monitor the different pollutants and control the situation a little better. Since these seven cities are so far up stream they are less likely to have as many pollutants. They can opt out within sixty days if needed. Dir of Finance Fund Summary City Mgr Cncl Requested Items Lengthy Discussion Dir of Public Works Moved by Councilmember Hardison, seconded by Councilmember Hanks and unanimously Withdraw from carried that the City of Azusa withdraw from the Los Angeles County Report of Waste LA Co Rpt of Discharge. Waste Discharge Moved by Councilmember/Director Hardison, seconded by Counciimember/Director Carrillo Adjourn and unanimously carried to adjourn. TIME CLERK 9:20 P.M. NEXT RESOLUTION NO. 06-C46. (City) NEXT RESOLUTION NO. 06-1120. (CRA) NEXT RESOLUTION NO. 06-P2. (APFA) 06/12/06 PAGE TWO