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HomeMy WebLinkAboutMinutes - April 2, 2007 - CCICITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, APRIL 2, 2007 — 6:30 P.M. The City Council of the City of Azusa met in regular/special session at the above date and time In the Azusa Auditorium. Mayor Rocha called the meeting to order. Call to Order INVOCATION was given by City Manager Fran Delach Invocation Mr. Jesse Avila led in the Pledge to the Flag Flag Salute ROLL CALL Roll Call PRESENT: COUNCiLMEMBERS: CARRILLO, MACIAS, HANKS, ROCHA 'ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Azusa Police Chief Garcia, Director of Public Works Makshanoff, Economic Development Director Coleman, Tierra West Consultant Jose Ometeotl, City Treasurer Hamilton, Director of Recreation and Family Services Jacobs, Library Director Tovar, Library Adult Service Supervisor Shahsavari, Director of Administrative Services/Chief Financial Officer 1(reimeler, Recreation Superintendent Hamilton, City Clerk Mendoza, Deputy City Clerk Toscano. Oath of Office Reverend Gilbert Becerril of the Pathfinders Outreach administered the Oath of Office to Gonzales newly appointed Council Member Robert Gonzales. Gonzales Councilmember Gonzales accepted the position, thanked all who supported him and Comments pledged to have an open door policy. Recess The City Council recessed for refreshments at 6:45 p.m. and reconvened at 7:03 p.m. Reconvene CEREMONIAL Ceremonial The following Certificates and Proclamations were presented by individual Council Members: Cert B. Weir of Recognition to Blanch Weir, recipient of the District Attorney Courageous 'Certificate Citizen Award for Bravery. Proclamation proclaiming April 15"' through 21". as National Library Week In the City of Proc Nat'l Lib Azusa. Cert Girl Scouts Certificates of Appreciation to Girl Scout Troop #912, for their participation in the Bike Path Clean Up. B. Hamilton Proclamation to Burke Hamilton for his dedicated services to the City as a Planning Commissioner. R. Donnelson Proclamation to Robert Donnelson for his dedicated services to the City as a Library Commissioner. E. Strickland Certificates of Appreciation to Ms. Elaine Strickland and students of her Art Class of Sierra Not present High School for artwork on the Talley Building. Proclamation proclaiming General Federation of Women's Clubs (GFWC) Federation Day on Proc WC April 24, 2007. Armenian Proclamation observing Armenian Genocide Day. Genocide day PUBLIC PARTICIPATION Pub Part Ms. Peggy Martinez introduced Miss Azusa Jamie Pezold, Miss Outstanding Teen Jamie P. Martinez Alvarez and princesses Antoniett Smith and Crystal Munoz. She spoke with pride about the Comments accomplishments of the young women, noting that they helped on some council campaigns. She invited all to the Mariachl Festival on Saturday, April 21', at Citrus College Performing Arts Center at 6:00 p.m. at a cost of $25 and $30. She also noted her new address at 730 N. Dalton, Azusa. Mr. Jesse Avila Jr. addressed Council thanking those who attended Opening Day for the J. Avila American Little League and thanked those who represented the City in Washington, D.C. on Comments 'that day. He announced the Little League Fundraising Dance to be held on April 14" at the Woman's Club; tickets are $13 presale and $15 at the door. He recognized Assemblyman Ed Hernandez who was in attendance at the meeting. Mr. Mike Lee also recognized Assemblyman Ed Hernandez. He stated that the Dodgers M. Lee have a Gonzo and we have a Gonzo. He asked that the Council be in unity with no self Comments Interest, except the community. He asked that all continue to pray for our soldiers and stated that he Is in favor of universal health care. Ms. Pamela Vera expressed her appreciation to a new beginning, and a beautiful time for the P. Vera city of Azusa, congratulated the new Council and expressed her blessings to all. Comments Mr. Art Morales wished all a good evening; with special recognition to all Councilmembers. A. Morales He expressed his concern regarding a water fountain at Slauson Park stating that it needs to be looked at, as he feels not enough water flows from the fountain; further he asked that the trash can signs be in more than one language. Ms. Madelyn Payne, on behalf of Friends of the Azusa City Library Association, invited all to M. Payne attend Mystery At the Library, on Thursday, April 19" 6 p.m.; guests will Include Joanne Fluke Comment and Susan Campbell; there will be food, raffle and a silent auction. Mr. Dennis Willut addressed Council stating that trash rates are excessive; landlords are D. Willut 'subJect to paying trash rates even if there is no trash. He asked that Library hours on Comments Wednesday night be restored, the block wall 338 E. 8" Street is falling down; there are bees In the area of the senior complex. He then mentioned that his mother is a senior who did not pay late fees. Mr. Bruce Knoles addressed Council stating that a year ago he asked for a four way stop sign B. Knoles on the corner of Orange and 10'" street, as two boys were hit in front of his house by a Comments speeding driver, and It has gotten worse on Crescent, between Angeleno and Vernon, and he would like this to stop. Rpts/Updates REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF E. Hernandez . Assemblyman Ed Hernandez provided a report on Transportation Summit he recently Report on hosted. He provided a handout, introduced staff member Laura Jimenez and later his Chief Transportation of Staff Water Hughes. He congratulated Mayor Rocha and new Councllmembers Macias, Summit Gonzales and Carrillo. He talked about the 10/605 Interchange which was included in the Local Government Summit on Transportation report he presented to Council. He spoke of lobbying efforts to include the 10/605 in the CTC funding for bonding money and of additional funding received for the 1-10 HOV lanes. He noted the landmark legislation which will move the presidential primary to February. He talked about Universal Health Care in the State of California and advised that he will bring back a report on the subject. 'Moved by Councilmember Carrillo, seconded by Mayor Pro -Tem Hanks and unanimously Proc Arbor Day carried to approve the preparation of proclamations for Arbor Day Recognition and the 201" Senior Center Anniversary of the Azusa Senior Center. Anniversary Discussion was held regarding the Baldwin Park Ordinance on yard sales, which allows for Discussion yard sale four week -ends per year, in March, June, September and December, which is Yard Sales Saturday and Sunday only, and there Is no charge. It was noted that Azusa could chose City Attorney their own months and since there is no charge, It would free up Code Enforcement Bring back personnel to do other duties. The City Attorney was directed to come back to the next Proposed ord meeting with a proposed ordinance for further discussion. 04/02/07 PAGE TWO Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously Donate YWCA carried to approve a $100.00 donation to the YWCA. Rosedale Project Manager Bruckner presented first quarterly report as follows: mass grading completed, construction schedule, infrastructure on-site storm drain work is complete, all backbone sewer lines are complete, a number of plans are in progress and are in plan check, fire station design is in review, K-8 school is before the State Architects office; a temporary site is being considered, and home construction has slowed in sales. Other issues discussed were Palm Drive, and Monrovia Nursery Gates; the Commission is working with the developer and modification of palm tree location north of the railroad tracks; out of 79 trees only 21 have survived due to poor drainage; a revised plan is being prepared to restore ' that part of Palm Drive and will be brought back for review. With regard to paleontology, historical resources, Cogstone has found fossil angular fish 12-18 million years old, Topanga Formation, oldest known fossil of this group, lived in a world of darkness; he talked about the fish. Mr. Bruckner responded to question stating that new palm trees will be purchased; they will be secured and are looking at different options. He stated they are seeking a dump site for excess soil and would look Into the feasibility of the Kincaid Pit, as suggested. With regard to Edison and Sierra Madre, he stated that the infrastructure will not stop; It's almost complete with streets paved etc. Public Information Officer Quiroz presented an update on Azusa Clean and Green Month In April stating that there are free services available to all residents who wish to participate. In order to discard bulky items they can be put out on regular trash days, no construction materials. The Hazardous Waste Round Up will be held on April 28' 9-3, at Northrup Grumman, junk cars will be towed by Azusa Police Department as long as proper paperwork Is in order, there will be free yard sales, April 27, 28, and 291h, bid tires can be taken to Azusa Land Reclamation at 1211 Gladstone Street, volunteers will be planting trees In partnership with Azusa beautiful Program, Spring Fling Concert will be held at Memorial Park on Saturday April 7`h, for more information call 812-5200 or look at info on the newsletter with Utility Bill. Director of Public Works/Assistant City Manager Makshanoff provided an update on the Graffiti Program as follows: the City contracts with Urban Graffiti at a cost of $54,000 year, ' there have been 450 incidents per month, with clean up turnaround within 48 hours, if racial or profane within 24 hours, average 200 — 250 calls per month; UGE, City Manager and Chief Garcia have met with the School District to see what they can do together to combat the problem. They are looking at a 24 hour turnaround on all graffiti, and on week ends it will cost additional funding; this will be put in budget. The removal is by sandblasting, water blasting, and paint match up use of solvent. When reporting call 812-5200 ext 5489, and note location, address, what kind of surface, if possible. With regard to private business, if the graffiti is reachable from the public right a way they will take it off, if they can't reach, they need to work with the owner, otherwise It could turn into Code Enforcement matter. Staff has County numbers i.e. Flood Control District, and Caltrans. He responded to questions from Councilmembers regarding removal from alley walls, sidewalks, access to a graffiti removal kits, working through court system to see If kids could clean up graffiti they have done, liabilities, public awareness campaigns through schools by Councilmembers and Illegal sales of markers and paint. Rosedale Update R. Bruckner Clean & Green M. Quiroz Report Graffiti Program J. Makshanoff The item regarding Response to Mr. Willut's concerns was received and file with no Willut's discussion at this time. Concerns Mayor Pro -Tem Hanks advised that he will be out of town on April 16' and will not be In Hanks attendance at the City Council meeting. Comments Councilmember Macias expressed concern regarding the problems people have had trying to Macias watch Council meetings; he advised that he has discussed this with staff and they are Comments ' looking at options to update, mics and cameras. He also stated that there is a need for beautification projects for on and off ramps in Azusa, at Citrus and Azusa Avenues. He suggested seeking aid from Assemblyman Hernandez and/or Caltrans, which was referred to staff and will be discussed at the Workshop to be held on April 19th. Mayor Pro -Tem Hanks advised that he has observed that Mayor Joe Rocha has not been Hanks using his Council parking spot; he urged the community to call upon the Mayor to use his Comments parking spot and that it is important that he do so. Councilmember Gonzales announced the Ribbon Cutting Ceremony at Memorial Park for the Gonzales new outdoor stage and the Annual Easter Hunt for the kids at 9:30 a.m. He wished all a very Comments good Easter. 04/02/07 PAGE THREE Councilmember Carrillo asked the status of funding to Azusa National Little League; City Carrillo Manager Delach responded stating that Director of Public Works Makshanoff used money Comments from graffiti budget and provided red and blue paint to the League and AUSD provided white City Mgr and/or beige paint which solved the problem. Response Mayor Rocha invited the public to Moonlight Story time every Tuesday at the Library from Rocha 6:30 p.m. - 7:00 p.m., to the Arbor Day Celebration at Gladstone Park on Thursday, April 5th, Comments at 5:30 p.m. stating that Azusa is a Tree City USA; he announced that on Saturday at 8:00 a.m. they will be planting trees on Orange Place across from Memorial Park, and announced the Azusa Sister City Day a; the Races on Sunday April 15' from noon to 5 p.m. at a cost of $20 and under 18 years $7. ' SCHEDULED ITEMS Sched Items PUBLIC HEARING - reearding the financing of educational facilities with the proceeds of tax- Pub Hrg exempt bonds to be issued by the Colorado Educational and Cultural Facilities Authority. The Fin Edu Fac Public Hearing was removed from the agenda and was not held. Removed Resolution approving and adopting the Third Amended and Restated Joint Exercise of Powers Agreement of the San Gabriel Valley Council Of Governments. City Manager Delach addressed the Item stating that it comes from the San Gabriel Valley Council of Governments and it entails Inclusion of the County of Los Angeles Into the COG Board of Directors and the proposal calls for three memberships for the Los Angeles County to represent each Supervisor having a large unincorporated area within San Gabriel Valley which includes Supervisor Gloria Molina, Supervisor Don Kanabe and Supervisor Michael Antonovich. The COG has recommended their Inclusion and each seat comes with full dues which are based on population; they will be paying at the highest level of membership. He recommended approval, but to amend the Resolution and JPA to Include representation from only elected officials, being either Neighborhood Council Representatives or the Supervisors themselves. After Council comments, Councilmember Carrillo offered a Resolution, as amended, entitled: Third Amended And Restated Joint Exercise of Powers Agreement of the San Gabriel Valley Council Of Governments A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND COG JPA ADOPTING THE THIRD AMENDED AND RESTATED JOINT EXERCISE OF POWERS Res. No. 07 - AGREEMENT FOR THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. C23 Moved by Councilmember Carrillo, seconded by Mayor Pro -Tem Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS,- HANKS, KOCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE CONSIDERATION OF PROCEDURES FOR THE FORMATION AND APPOINTMENT BY THE Formation of CITY MANAGER OF THE DOWNTOWN NORTH ADVISORY COMMITTEE. RECOMMENDED DNAC ACTION: Approve the formation of a Downtown North Advisory Committee ("DNAC") and authorize the City Manager to appoint members to the DNAC. Economic Development Director Coleman addressed the issue stating that the City has B. Coleman entered into an Exclusive Negotiation Agreement and Memorandum of Understanding with Comments Watt Genton Associates for the area know as the Downtown North, generally bounded by 9'h Carrillo & Street on the north, Foothill boulevard on the south, San Gabriel Avenue on the west and Macias Dalton Avenue on the east. He stated that staff Is now recommending the formation of an Appointed Advisory Committee to encourage community participation in the review process; the DNAC would be appointed by the City Manager and would serve as an advisory body to make recommendations to the City Manager and be composed of 2 Council Members, 2 'Residential Owner -Occupant or Tenant, 2 Business Owner (Include property owner) 1 Existing community Organization, and i Ex-Officlo Nonvoting Member (Developer -Watt Genton). He asked that the applications, which will be made available via City Clerk's Office, Community Development, and City's Web site, be submitted to the City Clerk by 5:30 p.m. on April 16, 2007. Mayor Rocha appointed Councilmembers Carrillo and Macias as Council representatives; they accepted. NOTICE TO THE PUBLIC NOTICE IS HEREBY GIVEN that unexpired vacancies exist on City Board and Commissions as Notice to the follows: 2 positions Human Relations Commission Public 1 position Library Commission Vacancies on 2 positions Planning Commission Commissions 04/02/07 PAGE FOUR Applications are available in the City Clerk's Office and City Manager's Office, 213 Fast Foothill Boulevard, City Library, 729 N. Dalton Avenue; Light & Water Department, 729 N. Azusa Avenue, Police Department, 725 N. Alameda, Azusa, and at: www.ci.azusa.ca.us, for Interested residents. Applications will be accepted through May 17, 2007. For further Information please call: (626) 812-5271. Mr. Willut addressed Council detailing the incidents that have taken place regarding a Mr. Willut business license fee paid late by his mother, Mrs. Kathryn Willut, and the misinterpretations Comments and confusion it has caused. He cited many problems his mother has been having both mentally and physically as well as illnesses and even the death of a family member. He asked that the matter be reconsidered with the waiver of penalties. City Manager Delach responded to the Issue stating that this has been an ongoing practice City Mgr with the Willuts for several years and penalties have been waived in the past. He noted that Response council has considered the matter and unanimously agreed that the penalties not be waived. The CONSENT CALENDAR consisting of Items E-1 through E- 1 1 was approved by motion Consent Cal of Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo and unanimously carried Approved with the exception of Items E-4, E-6, and E-7, which were considered under the Special Call portion of the Agenda. Minutes of the special/regular meeting of March 19, 2007 and the special meeting of Min appvd February 26, 2007, were approved as written. Councilmembers Macias and Gonzales abstained from the minutes of February 26th and Councilmember Gonzales abstained from the minutes of March 19`h. 2. Human Resources Action Items were approved as follows: Merit Increase and/or HR Action Regular Appointment: J. Arias, R. Landeros, J. Momot, X. Torres, F. Cawte, S. Hail, C. Items Williams, R. Tapia, A. Silva, R. Gonzales, and J. Sanchez. New Appointment: L. Hassen, Librarian Youth Services, T. Rasmussen, Community Services Officer, I. Del Toro, Management Analyst. Flexible Staffing Promotion: A. Anderson, Line Mechanic. 3. The City Treasurer's Report as of February 28, 2007, was received and filed. Treas Rpt 4. SPECIAL CALL ITEM. Spec Call 5. Approval was given for the Issuance of a Purchase Order In an amount not to exceed Purchase $17,866 including sales tax and all other applicable fees, to Wondries Fleet Group for 2007 the purchase of one 2007 Chevrolet Colorado Extra Cab pick-up truck for the Chevrolet Community Improvement Division. 6. SPECIAL CALL ITEM. 7. SPECIAL CALL ITEM. Spec Call Spec Call 8. Authorization was given for the purchase of foul ball netting and installation at Sports Fac Gladstone Park from Sports Facilities Group, Inc. in the amount of $26,550.00. Ball Netting 9. Approval was given to award 10-8 Retrofit, the lowest responsible bidder, the bid to 10-8 Retrofit convert six 2007 Ford Interceptors with the necessary emergency equipment for police Convert PD use in the amount of $11,826.54. Vehicles 10. The City Manager was authorized to enter into a site license agreement with Sprint PCS Sprint PCS Assets, LLC for the construction and operation of a cellular communications tower Cell tower adjacent to the West Wing of City Hall. City Hall 11. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 07-C24 CLAIMS AND DEMARDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. SPECIAL CALL ITEMS Special Call Councilmember Macias questioned if the Canyon City Foundation Grant would be used to Canyon City look at other funding sources for other grants. Library Director Tovar responded stating that Foundation he had submitted a request for a grant with the Canyon City Foundation and they approved Grant Funds one and the Library could use it to secure other grants. Budget Amend 04/02/07 PAGE FiVE Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously carried to accept a $15,000 grant from the Canyon City Foundation and authorize spending for the purpose of hiring a community consultant to identify future project for funding consideration and write the next grant submission to the foundation. Mayor Pro -Tem Hanks addressed the proposed RFP for Engineering Services stating that if the City is unable to attract qualified applicants they should consider reviewing salaries and raise them until they are competitive and qualified staff can be obtained. Mayor Rocha expressed the same concern. Director of Public Works/Assistant City Manager Makshanoff responded stating that they have already begun reviewing the positions, salaries and are doing surveys of the position with other cities, staffing sizes and workloads to compare with the City of Azusa and ho -or and where improvements can be made. Budget Amend Approved Library Hanks Comments Re: Engineering Services After additional comments, it was moved by Mayor Pro -Tem Hanks, seconded by Approved Councilmember Gonzales and unanimously carried that the City Manager be authorized to Quantum enter into an agreement with Quantum Consulting, Inc. for contract engineering services. Engr Svs Mayor Rocha asked about bid specifications/bid documents for the proposed new air Rocha conditioning unit for Memorial Park. Director of Public Works/Assistant City Manager Comments Makshanoff responded stating that they are being developed at this time and should be ready tomorrow; in an effort to expedite the process so it can get done by summer, the specs will be presented along with agenda item to Council with the lowest responsible bidder. Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously Proposals carried that Staff be authorized to solicit proposals for a new air conditioning unit for the AC Mem Pk Memorial Park Gymnasium Facility. THE CiTY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:58 P.M. CRA convene THE CITY COUNCIL RECONVENED AT 10:05 P.M. Cncl reconvene Moved by Councilmember Macias seconded by Mayor Pro -Tem Hanks and unanimously carried to recess to Closed Session to discuss the following: CLOSED SESSION REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8 Property Address: 801 East Alosta Avenue, Azusa, CA 91702 Negotiating Parties: Crestview Apartments Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Purchase — Housing Covenant Closed Sess Real Prop Neg 801 E. Alosta Crestview Apartments The City Council recessed at 10:06 p.m. and reconvened at 10:54 p.m. City Attorney No Reports Carvalho advised that there was no reportable action taken in Closed Session UPCOMING MEETINGS: April 16, 2007, City Council Meeting — 6:30 p.m. April 23, 2007, Utility Board Meeting — 6:30 p.m. May 7, 2007, City Council Meeting — 6:30 p.m. May 21, 2007, City Council Meeting — 6:30 p.m. it was consensus of the Councilmembers to adjourn. TIME OF AD6URNMENT: 10:55 P.M. C CLERK NEXT RESOLUTION NO. 2007-C25. NEXT ORDINANCE NO. 2007-05. 04/02/07 PAGE SIX Adjourn