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HomeMy WebLinkAboutMinutes - December 3, 2007 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 3, 2007 — 6:30 P.M. The City Council of the City of Azusa met In regular session at the above date and time in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702. CEREMONIAL Ceremonial Certificate of Recognition were presented to the Rotary Club in recognition for sponsorship of Cert Rotary the Teen Leadership Conference. Certificates of Recognition were presented to "Think Together" Program Leaders, Site Cert "Think Coordinators, Area Supervisors, and Staff. Together" CLOSED SESSION Closed Sess City Attorney Carvalho advised that an item of subsequent need arose regarding the City of Item of sub - Azusa versus the Price Family Trust; there was a ruling in the case late Thursday afternoon and Sequent need there was a need to get direction from council to take action. It was moved by Councilmember Added Carrillo, seconded by Mayor Pro -Tem Hanks and unanimously carried that the following Closed Session item be added to the agenda. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 W. Conf w/Legal Redevelopment Agency of Azusa v. The Price Company, et al. Los Angeles Superior Court, Cnsl Price Co. Case No. is BC362699. The City Council recessed to Closed at 7:13 p.m. to discuss the following: CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6) Agency Negotiators: City Manager Delach and Assistant City Manager Person Organizations/Employee: CAPP PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 549571 Title: Human Resource Director REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 604 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: Edwards Trust Under Negotiation: Price and Terms of Payment Recess Conf w/labor Negotiator CAPP Public Emp Appt HR Real Prop Neg 604 N. Azusa CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Gov. Code Sec. 54956.9 (al. Conf w/legal Redevelopment Agency of Azusa v. The Price Company, et al. Case No. is BC362699, Los Cnsl Price Co. Angeles Superior Court. The City Council reconvened at 7:37 p.m. City Attorney Carvalho advised that there was no Reconvened reportable action taken in Closed Session but would continue at the end of the public meeting City Attorney to discuss Items Public Employee Appointment and Real Property Negotiations. Comments Mayor Rocha called the meeting to order. Call to Order Ms. Ilene Ochoa led in the salute to the Flag. Flag Salute INVOCATION was given by Pastor Samuel Martinez of Christian Faith Center of the Valley Invocation ROLL CALL PRESENT: COUNCiLMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Azusa Police Chief Garcia, Director of Utilities Hsu, Library Director Tovar, Assistant Library Director Shahsavari, Director of Recreation and Family Services Jacobs, Part -Time Reference Librarian Kao, Public Information Officer Quiroz, Administrative Services Director — Chief Financial Officer Kreimeier, ity Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Roll Call Also Present Pub Part Mr. Mike Lee thanked staff involved In meeting with seniors addressing concerns regarding a M. Lee combination senior center and library. He expressed concern regarding bikes on sidewalk, Comments project gating his community, the need to have community driven growth not developer driven growth and talked about events held over the week end, i.e. packages to the troops at the VFW, Congresswoman Solis Toy Drive and the Winter Festival. Library Director Tovar introduced Camille Kao, new part-time Reference Librarian. Ms. Maria Salazar addressed Council providing Information regarding the passing of Rosalie Soons, former Azusa Artist and teacher who did artwork for monument at Zacatecas Park. She read her blo which Included her accomplishments stated she passed away on September 29th In Magalia. Ms. Karen Fortus of the U.S. Forestry Service thanked Council for the new San Gabriel Canyon Gateway Center and Invited all to the Holiday Open House on Friday, December 14, 2007, from 5:00 p.m. — 7:00 p.m. She stated that they will be having a guest speaker's series on the third Tuesday of the month; the first will be Willis Osborne, who has written books about the ,San Gabriel Mountains, on January 15, 2008, from 7:30 — 8:30 p.m.; she stated they may host evening movies in the summer. Ms. Barbara Dickerson, School Board Member, announced the food drive tomorrow at the Eagles. She stated that Azusa was given the Golden Bell Award to recognize the Underdog Artist at Sierra High School, the student who did the walk way at 11 Forno; stated that the Adult School has vocational preparation and urged the community to take advantage of them; and askdd that Council recognize men and woman who participate In post secondary education. Intro C. Kao Reference Lib M. Salazar Comments K. Fortus Comments B. Dickerson Comments Ms. Madelyn Payne, President of the Friend of the Azusa Library, announced the partnership M. Payne program with Barnes and Noble in Glendora; on Tuesday, December i I' from 9 a.m. through Comments 11:00 p.m., anyone making purchases will be asked if they want a percentage to go the Azusa Library; Mayor Rocha will be there also to read at 6 p.m., and Jeffrey Cornejo will be there to discuss his book on the City of Azusa from 6:30 p.m. to 8:00 p.m. with a book signing. Mr. Nick Rosales addressed Council announcing Downtown Business Associations' Annual N. Rosales Christmas Pot Luck on December 19, 2007, at the Senior Center from 6 p.m. — 9 p.m.; Comments speakers will be from Lowe Enterprises and Watt Genton. He also announced that the Miss Azusa and Miss Outstanding Teen Pageant will be held on February 2, 2008, and they are looking for Azusans to participate; 18-24 years — Miss Azusa, and 13-17 years- Miss Outstanding Teen, for further Information call Peggy Martinez at (626) 812-5818. Laura Jimenez, Representative of Assemblyman Ed Hernandez, invited all to the HolidayL. Jimenez ,Ms. Toy Drive for Foster Children on Thursday, December 13', from 4 p.m. — 7 p.m. at 1520 W. Comments Cameron Ave., Suite 165, West Covina. Ms. Yolanda Pena invited all to attend the 5`h Annual Christmas Party at her house on Y. Pena Wednesday, December 19, 2007 from 6 p.m. — 8 p.m. at 17626 E. Renwick Road, Azusa; for Comments further information call (626) 969-8845. She thanked Mike Esquival of La Flor de Mexico for contributing to the success of the event. Mayor Rocha asked that Councilmember Carrillo and Mayor Pro -Tem Hanks work with Barbara City Mgr Dickerson on the recognition of graduates of secondary education. City Manager Delach Comments responded stating that last year they were unable to make It in time for the student recognition program but would bring it back to Council for consideration at the first meeting In January. 12/03/07 PAGE TWO REPORTS UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Mr. Andrew Svehaug of the American Chess Institute provided information regarding Azusa Chess Teach-a-Thon, stating that the Institute will teach students how to play chess which is linked to Improvement in math, discipline, and increase SAT scores of up to 20%. They will take kids from K -high school and are prepared to teach 1000 kids on January 19th 2008 at the Azusa Armory, beginning at 8 a.m. throughout the day; it's free and the goal is to have as many kids from AUSD as possible. Street Sweeping Report was referred to the next Council meeting. Director of Utilities Hsu provided an Update on the Drought stating that there are three sources of water supply for Azusa water customers: San Gabriel River surface, surface underground water that has been discharged Into aquifer, and treated water connection with Metropolitan Water District (MWD) at Azusa and Badillo. This year there is no surface water and it's being purchased from MWD; he detailed how it is treated and processed and about the three aquifers. He advised that since July they have been purchasing water to from MWD to supplement the deficiency for $200,000 per month. Since Stage 2, one of the largest customers, Miller Brewery, has reduced it's consumption by 15%; since people are not watering as much, more water is going to the spreading ground aquifer. Surplus water Is Increasing very little and ground water level is 60 feet below normal for this time of year. Stage 3 went into effect December I` which requires 20% cutbacks and they are continuing to purchase water from MWD for the Treatment Plant and ground water charge. Morris Dam is releasing water Into the water basin to prepare for the storm season, but not much. It Is status quo and by January 1", the City should receive delivery from State Water Projects Wholesale District and the waterline on Sierra Made should be completed by December 18'. As of today the preliminary report for November Consumption states only 46 percent of customers have met or completed 10% reductions. Mayor Pro -Tem Hanks stated that he participated in a meeting which included all Mayors from Gold Line Cities, Congresswoman Napolitano, and sponsored by Congressman Shift, who talked about the status of the funding application for Gold Line in Washington. There may be an 80/20 split on Federal versus local funds for the portion needed for Phase II Pasadena to Azusa. He stated that Congresswoman Napolitano will be meeting on December 1 1 m with the 'Secretary for Transportation for the Federal Transit Authority and it is hoped that Information and public information will be able to be presented to the Secretary indicating that there is a great deal of public comment for the Gold Line in all of the Gold Line Cities. He requested that each person fill out a card that can be taken to Washington to give them the message "Don't Leave Us Standing At the Station", "If You Build It — We Will Ridel" He read the card In its entirety stating there is a need to take this stand. Rpts/Updates A. Svehaug American Chess Institute St Sweeping Dir of Util Drought Update Support Gold Line Director of Recreation and Family Services Jacobs responded to question of Council that the J. Jacobs length of the Seating Wall at Zacatecas Park is 168 lineal feet and 10 inches high. Response Councilmember Macias requested status of the Gateway Entry Monument on Azusa Avenue. Assistant City Manager Person responded stating that he spoke to the artist who advised that it may be a problem with the plastic over the mural and they would look Into the matter after the holiday. Mr. Macias asked who owned Azusa National Little League Field. Director of Recreation and Family Service Jacobs responded stating that the School District owns It. City Manager Delach added that there Is a lease between the School District and National Little League who maintain the facility; although the City assisted them last year with a graffiti problem. Mr. Macias announced that he attended the Champ (College ,Headed and Mighty Proud) graduation at Azusa Pacific University which involves 4'h graders in the District. He wished all a Merry Christmas. Mayor Pro -Tem Hanks advised that the San Gabriel Valley Council of Governments has a trepresentative on the Gold Line who is currently Mayor John Blikenstaff of La Verne; backed up by Mr. Peter Yau, whose terms are ending. He expressed his support of Mayor Blickenstaff and recommended he be reappointed. He addressed the proposed joint meeting with City of Duarte asking that subsequent to the meeting Council have an agenda item to talk about what should be discussed. He wished all a Merry Christmas. Councilmember Gonzales thanked all involved in the success of the Winter Festival and especially for having the Tree Lighting Ceremony that same day. He announced that he would be attending the Azusa School Board Meeting on December 11`h at 7 p.m. to extend an Invitation to the Board to have a joint meeting next year to discuss issues of mutual concern. He suggested that, after the holiday, the City Manager look into the feasibility of having an Economic and Development Committee and a Traffic and Safety Committee. 12/03/07 PAGE THREE Macias Comments Mayor Pro -Tem Hanks Comments Gonzales Comments Councilmember Carrillo congratulated staff for the success of the Winter Festival, all Involved in Carrillo Congresswoman Solis Toy Drive, the Azusa Readiness Center Ribbon Cutting, and wished all a Comments Merry Christmas, Happy Hanukah, Happy Kwanza, and Season Greetings. Mayor Rocha announced that the winner of in the raffle of the replica painting, Golden Poppy in the Breezeway, was Angel Carrillo; reminded all about the Food and Toy Drive tomorrow from 9-11:00, and Book Fair at Barnes and Noble. He announced that Azusa Pacific University will be holding workshops for Azusa Veterans coming back from the war on resume writing and Interviewing techniques on the following Wednesday evenings: December 12th, and 19th, 2007 and January 9' and 16', 2008, at the Presidents Room at Azusa Pacific University, located at 901 East Alosta. He requested that the meeting be adjourned in memory of Brian Tacadena Bugayong an Azusa Serviceman who passed away In a car accidents during the past week. SCHEDULED ITEMS AMEND THE 2007-2008 -CIP BUDGET TO INCLUDE AND FUND THE RETROFIT AND REPLACEMENT OF BALL FIELD LIGHTS AT MEMORIAL PARK AND APPROVE BIDS AND SPECIFICATIONS FOR THE PROJECT RESPECTIVELY. Director of Recreation and Family Services Jacobs addressed the item stating that the antiquated ball field lighting at Memorial Park is not sufficient, and the system is designed to reduce the number of light fixtures from 116 to 58, emit less light pollution to neighboring properties, and increase the quality to all users; he expanded on the benefits to the program and that it is funded through the Public Benefits Program through Light and Water. Rocha Comments Sched items Amend CIP Replace Ball Field Lights @ Mem Park J. Jacobs Comments Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously Amend CIP carried to amend the 2007-2008 CIP Budget. to Include the retrofit and replacement of ball Approved field lights, and approve bids and specifications for project #MMuniB-6625, the Memorial Park Ball Field Lighting Project Mayor Pro -Tem Hanks abstained from item D-9 on the Consent Calendar - drainage easement Hanks across property located at 705 w. 91h street, due to the proximity to his property. abstained 'The CONSENT CALENDAR consisting of Items D-1 through D-12 was approved by motion of Consent Cal Councilmember Carrillo, seconded by Mayor Pro -Tem Hanks and unanimously carried with the Items exception of items D-3, 4, 6, 7, 8, 9, and D-10, which were considered under the Special Call portion of the Agenda. 1. The minutes of the regular meeting of November 19, 2007, were approved as written. Min appvd 2. Human Resources Action Items were approved'as follows: HR Action New Appointment: M. Moore, Apprentice Line Mechanic, pending physical Items 3. SPECIAL CALL ITEM. Spec Call 4. SPECIAL CALL ITEM. Spec Call 5. Notice of Completion for the construction of the Zacatecas Park Seating Wall Project as NOC completed by Ramirez Masonry, Inc. In the amount of $30,686.00 was approved and Zacatecas Park staff was authorized to file same with the Los Angeles County Clerk. Seating Wall 6, SPECIAL CALL ITEM. Spec Call II., The following resolutior was adopted and entitled: Spec Call A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Res. 07 -Cl 07 ARE TO BE PAID. Warrants 12/03/07 PAGE FOUR 7. SPECIAL CALL ITEM. ' 8. SPECIAL CALL ITEM. Spec Call 9. SPECIAL CALL ITEM. Spec Call 10. SPECIAL CALL ITEM. Spec Call II., The following resolutior was adopted and entitled: Spec Call A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Res. 07 -Cl 07 ARE TO BE PAID. Warrants 12/03/07 PAGE FOUR 12. A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF AZUSA DECLARING ITS Res. 07-0108 APPROVAL OF LOT LINE ADJUSTMENT IN PARCEL MAP 24494. Map 24494 SPECIAL CALL ITEMS Special Call Mayor Rocha addressed the Treasurer's Report noting that interest earned as of this date Is Rocha $1,148,968.04 and commended City Treasurer Hamilton. Comments Moved by Councilmember Macias, seconded by Councilmember Carrillo and unanimously Treas Rpt carried that the City Treasurer's Report as of October 31, 2007 be received and filed. Received Mayor Rocha addressed the Landscape and Irrigation Maintenance item asking why there was Rocha such a widespread between bidders 1 and 3. Director of Recreation and Family Services Jacobs Comments responded that bidder 1 is a located locally and this may have been one reason; he responded to questions posed that the contract was previously sent to Council along with plans and specifications and that Mariposa is a new group and the former company did not compete. Moved by Councilmember Macias, seconded by Councilmember Carrillo and unanimously Landscape carried to approve a three year contract for Landscape and Irrigation Maintenance of various Maint median islands, public facilities and right of ways to Mariposa Horticultural Enterprises Inc. in Mariposa the annual amount of $130,428.00. Mayor Rocha addressed Notice of Completion for the City Hall Marquee asking where the Rocha excess funds would be allocated. City Manager Delach responded stating that they could be re- Comments appropriated for CIP next year or It could be appropriated to an important project that may come up as the lighting project discussed earlier. Moved by Councilmember Macias, seconded by Councilmember Carrillo and unanimously NOC Marquee carried to accept the City Hall Marquee Project as completed by Custom Signs, Inc., in the Project amount of $46,993.00, and that the City Clerk's Office be authorized to file the Notice of Completion with the Los Angeles County Clerk. Mayor Rocha addressed item awarding the contract for Janitorial Services noting the lack of a Rocha contract attached which would have informed them of specified services. He also questioned Comments why the large spread between bidders; he requested a copy of the specifications be forwarded to him and Councilmember Gonzales. City Manager Delach responded stating that the contract was included in the specifications City Manger presented previously and it would be included from now on. He noted the reason for the City Attorney change was the dissatisfaction with the previous janitorial service. City Attorney Carvalho Response & advised that she reviews all contracts and would work with the City Manager to insure all Comments specifications are included in the contract. She also noted that pursuant to the Government Code all contracts have to be signed by the Mayor unless the staff recommendation requests authorizing the City Manage to sign; she asked how he wished to proceed. Mayor Rocha responded to keep it the way it is. Moved by Councilmember Macias, seconded by Councilmember Carrillo and unanimously Janitorial Svs carried to award a 3 -year contract with two 1 -year renewable options to Bell Building Bell Building Maintenance Company for City-wide janitorial services and to approve a budget amendment in Maint Co. the amount of $7,232.00. Councilmember Gonzales thanked staff for seeking Azusa based concrete companies when Gonzales seeking contracts. Mayor Rocha asked how and why certain items were prioritized. City Rocha Manager Delach responded stating that all areas selected relate to high liabilities or no streets Comments 'or sidewalks. He also responded that the purpose of the orange paint marks the priority of the City Mgr area. City Attorney Carvalho again asked If they would like to add the recommendation that City Attny the City Manager is authorized to sign and they concurred. Comments Moved by Councilmember Macias, seconded by Councilmember Carrillo and unanimously Contract carried to award a 1 -year. contract with an option to renew for two (2) proceeding years per citywide Council and approve a fiscal allocation to Martinez Concrete inc., of Azusa, California for city- concrete imp wide concrete improvements in an amount Not -To -Exceed $354,000.00. Martinez Mayor Pro -Tem Hanks recused himself from the vacation of drainage easement and new Hanks abstn drainage easement across property at 705 W. 9tb Street due to due to the proximity to his Rocha property. Mayor Rocha asked what the total cost would be shared and staff responded Comment $6,000. 12/03/07 PAGE FIVE Councilmember Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENTION Res -07-C106 TO VACATE A DRAINAGE EASEMENT AND RECORD A NEW DRAINAGE EASEMENT ACROSS Drainage Esmt PROPERTY LOCATED AT 705 W. 9T" STREET IN THE CITY OF AZUSA. 705 W. 9th Moved by Councilmember Macias, seconded by Councilmember Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: HANI(S Councilmember Macias addressed the Professional Services Agreement for the Interim Human Macias Resources Director -Personnel Officer, asking if there was a termination date on the old Comments contract and if there was cost savings. City Manager Delach responded stating that the old contract did not have a termination date and the new one will be in effect until the new HR Director is appointed and that there is a cost savings. Moved by Councilmember Macias, seconded by Councilmember Carrillo and unanimously Extend HR carried to extend the Professional Services Agreement for Interim Human Resources Director- Director Svs Personnel Officer services for the City of Azusa. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:12 P.M. CRA convene THE CITY COUNCIL RECONVENED AT 9:t6 P.M. Cncl rcnvd Ms. Ilene Ochoa addressed Council confirming the National Little League is owned by the 1. Ochoa AUSD, who lease the property for $1 per year; Azusa National Little League are to provide Comments maintenance of the property and if graffiti appears AUSD will supply paint; NLL Is to provide the manpower, not city. She stated that additional Information on the contract could be obtained from Brad Frick, advised that the Board would meet with Mr. Gonzales but he should contact the Supervisor to agendize it. ' Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously Recess to carried to recess back into Closed Session. Time of Recess: 9:19 p.m. The City Council Closed Sess reconvened at 10:43 p.m. There was no reportable action taken in Closed Session. No Reports It was consensus of the City Council to adjourn in memory of Brian Tacadena Bugayong. Adjourn in Memory of UPCOMING MEETINGS: B. Bugayong December 17, 2007, City Council Meeting — 6:30 p.m. (Auditorium) Upcoming December 17, 2007, Utility Board Meeting — following Council Meeting (Auditorium) Meetings January 7, 2008, City Council Meeting — 6:30 p.m. (Auditorium) TIME OF ADJOURNMENT: 10:43 P.M. 4��L CITY CLERK ' NEXT RESOLUTION NO. 2007 -Cl 09. NEXT ORDINANCE NO. 2007-014. 12/03/07 PAGE SIX