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HomeMy WebLinkAboutMinutes - January 7, 2008 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 7, 2008 — 6:34 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702. CEREMONIAL Certificate of Appreciation was presented to Delong for it's donation of shirts for the Golden Days Celebrity Softball game. Ceremonial Cert of Appre Delong Certificate of Appreciation was presented to Max's Restaurant for donation of catered food for Cert of Appre the Golden Days Celebrity Softball game. Max's Rest. Presentation of Certificate of Recognition to Ms. Margaret Davis for winning first place, in her Cert to M. age group, in the New York City Marathon was not held as she was unable to attend. Davis Not held CLOSED SESSION Closed Sess The City Council recessed to Closed at 6:46 p.m. to discuss the following: Recess CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Gov. Code Sec 54956.9 fal). Conf w/Legal Case No. LA Superior BC362699 - Redevelopment Agency of Azusa v. The Price Company, et Cnsl Price Co. al. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM — (Gov. Code Sec 54956.95). Conf w/legal Claimant: Octavio Ramirez, Claim #07-42. Cnsl Ramirez CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION (Gov. Code Sec 54956.9 Conf w/legal (b)). Threat of litigation by Vulcan Materials regarding vested mining rights. Vulcan Mat DOWNTOWN NORTH A-2 8.A-3 PROJECT REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 858 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: Howard J. and Janet J. Choi 8. Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment 'REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Address: 832 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Detach and Assistant City Manager Person Negotiating Parties: Alexios & Tashla Vagenas and Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 826 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: Martin G. & Teresa Habern and Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment Downtown No. A-2 8.A-3 Proj Real Prop Neg 858 N. Azusa Real Prop Neg 832 N. Azusa Real Prop Neg 826 N. Azusa REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 812 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust & Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 801 N. Alameda Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust & Watt Genton Associates, LP ' Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Address: 810 N. Alameda Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: 810 Alameda, LLC & Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 803 N. Dalton Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: Arthur B. &Anna M. Ramirez, et al & Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment Real Prop Neg 812 N. Azusa Real Prop Neg 801 N. Alameda Real Prop Neg 810 N. Alameda Real Prop Neg 803 N. Dalton The City Council reconvened at 7:40 p.m. City Attorney Carvalho advised that there was no Reconvened reportable action taken in Closed Session but would continue at the end of the public meeting City Attorney to discuss item regarding Vulcan Materials. Comments Mayor Rocha called the meeting to order. Mr. Bob Donnelson led in the salute to the Flag. INVOCATION was given by City Manager Delach ROLL CALL PRESENT: COUNCiLMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Azusa Police Chief Garcia, Director of Economic and Community Development Coleman, Director of Recreation and Family Services Jacobs, Recreation Superintendent Hamilton, Public Information Officer Qulroz, Director of Public Works/Assistant City Manager Makshanoff, Administrative Services Director — Chief Financial Officer I(reimeier, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Call to Order Flag Salute Invocation Roll Call Also Present Pub Part Mr. Mike Lee addressed Council wishing all a happy new year; thanked those who participated M. Lee in homeless efforts; expressed thanks for funding of gates at Foothill Gardens; noted success of Comments the Food Bank and reminded all to vote in the Presidential Primary on February 5'". Ms, Jami Alvarez, Miss Azusa Outstanding Teen, announced the upcoming Miss Azusa/Miss Outstanding Teen Pageant to be held on February 2, 2008, at the Citrus College Performing Arts Center at 6 p.m. at a cost of $10 per person; for donations or sponsorship of advertisement call (626) 812-5818. Ms. Peggy Martinez, Executive Director of the Downtown Business Association, addressed the issue stating that each girl will be fund raising different this year with some funds going towards Miracle Child Network; she invited all to participate. Mr. Bill Holman of Azusa Land Partners, addressed Council regarding affects of rain at Rosedale Project stating that it came in at one inch per hour, streets were blocked due to flooding, trucks were dispatched to the site to address water back up Into the detention basin, trash cans blocked areas, water topped over train tracks on to Citrus Avenue, mud at Citrus Palms, etc.; there was no damage to residential structures. He provided the following numbers in case of emergency: Scott Martin, (951) 663-8998, and Jeff Hebert, (949) 554-4635. Ot/07/08 PAGE TWO J. Alvarez Comments B. Holman Azusa Land Partners Mr. George Vagenas addressed Council stating that his property, 832 N. Azusa, was discussed G. Vagenas under Closed Session earlier in the meeting and never received a letter to that effect. He asked Comments who the negotiators were, on his behalf. Mr. Jorge Rosales addressed item regarding Quit Claims for five vacant municipal lots located J. Rosales at the northeast corner of Dalton Avenue and Foothill Boulevard, to the Redevelopment Agency Comments stating the item doesn't mention compensation to the City for giving up the rights of 5 properties. He also addressed item regarding amendment to merged CBD and West End contract amendments for consulting services, stating that the report was unclear, and he thought mistakes were made; he passed out a chronological list of meetings where the issue was addressed; he also questioned the additional funding for consultants. Mr. Robert Donnelson addressed Council commending City Crews who worked on the power R. Donnelson outage over the week -end and also the Chief of Police, his officers and cadets who kept order Comments during the outage. Mr. Dick Cortes addressed Council providing information on regarding Vulcan Materials and D. Cortes asked that the City obtain additional information on their request for additional mining. He Comments also asked that no General Fund money be used for coalition for homeless, but they be self sustaining. Ms. Susan Buchanan addressed Council expressing her opinion regarding the proposed request S. Buchanan for 80 acres expansion by Vulcan, stating she doesn't' believe they are in compliance; she cited Comments several reasons. Mr. Bill Holman of ALP responded to question regarding graffiti on the eastern boundary at B. Holman Dalton School stating that Fieldstone owns that property and would look into the situation; Comments suggestion for fast growing vines were made by Councilmember Macias. City Manager Delach responded to question regarding the re -opening of Sierra Madre stating that February 14`" is the target date. Mr. Holman advised that he would be available for a Joint meeting with AUSD and again provided the number for Jeff Hebert as follows: 949-554-4635. He talked about the developments on Palm Drive stating the sidewalk construction should begin immediately and be completed within 3-4 weeks and the street will be open for traffic in mid-July; lastly that William Wyham Homes would look into the down palm trees. ' City Manager Delach responded to questions by George Vagenas regarding Closed Session and City Mgr descriptions given i.e. property owners and notification, stating that the City's Consultant Tierra City Attny West had mailed offers of Interest in compliance with the law and that they work for the City. Comments City Attorney Carvalho added that the letters were on city letterhead, in complete compliance with the law, and that discussion was direction to the negotiators, who in turn will negotiate with him. In response to Dick Cortes' issues, he was referred to Yolanda Pena and Robert Donnelson to Response to obtain information regarding making his neighborhood a better place to live and was invited to D. Cortes the Poverty Summit voucher meeting on Tuesday at 10 a.m. at Light and Water. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF . Rpts/Updates Discussion was held regarding the selection of a date for the Community Meeting of the Com Mtg possible use of the Armory; it was consensus that the meeting be held on site at the Armory in Use of Armory February; it was consensus to call Administration by Thursday, and provide suggested dates which will be forwarded to Director of Recreation and Family Services Jacobs. It was consensus of Council members that a City Hall On The Move be held at the cull -de -sac City Hall On in the 100 block of Soldano on Saturday, January 26, 2008 from 12 Noon — 2:00 p.m. Flyers The Move will be passed out to local schools and Girl Scout, and Brownie Troops will pass out flyers in the neighborhood. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously Proc for NAACP carried to prepare a proclamation for San Gabriel Valley NAACP and City of West Covina for 8 -City of WC hosting the Dr. Martin Luther King celebration on January 21, 2008, at I 1 a.m. Director of Recreation and Family Services Jacobs requested certificates for SCMAF Football Cert of Rec Champion Participants, who won the consolation bracket in Fontana. Moved by SCMAF Councilmember Gonzales, seconded by Mayor Pro -tem Hanks and unanimously carried to participants approve the request. 01/07/08 PAGE THREE Mayor Pro -Tem Hanks advised that the Draft Regional Transportation Plan has been issued and Hanks Is available on line. He suggested that representatives of SCAG be invited to make a Comments presentation in the City of Azusa and also representatives from Region 33; he advised that he would work with the City Manager to make a public presentation available. Councilmember Macias asked if the contract for street sweeping includes alleyways; City Macias Manager responded that It does not, but contract with LA Works Includes cleaning alleys. He Comments requested the progress report on transportation project i.e. freeway off ramps and the status of the freeway marquee. He invited all to the Downtown North Meeting tomorrow night at Light and Water Conference Room at 6:30 p.m. Councilmember Carrillo encourages everyone to continue water conservation. He thanked Carrillo Azusa Police Officers for their efforts in stopping speeding on San Gabriel and Azusa Avenues Comments and other streets, extended congratulations to Mayor Louie Lujan of La Puente who was elected as the 13"h Board Member on the Air Quality Management District (AQMD), and expressed congratulations to everyone who is part of the Block 36 project. Councilmember Gonzales requested that the City Manager provide a report on speed bumps at Gonzales the next meeting, noting the pros and cons; he advised that residents at First and Paramount Comments streets are Interested in the Issue. Mayor Rocha asked that the meeting be adjourned in memory of Virginia Patricia Santellan; invited all to help plant trees on Sixth Street between Azusa Avenue and Alameda on Saturday, January 12th; invited all to Hands Across Azusa event on Sunday, January 20"h at City Hall from 1:30 p.m. — 3:30 p.m. He thanked the IBEW workers and the Azusa Police Officers for their excellent work at restoring power and maintaining public safety. He then announced the joint Meeting with Duarte City Council at the Azusa Auditorium on Tuesday, January 291h at 7:30 p. M. SCHEDULED ITEMS PUBLIC HEARING — ON COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 34TH YEAR PROGRAM (FY 2008/09). Director of Economic and Community Development Coleman addressed the Public Hearing presenting CDBG funds being allocated for next fiscal year, $605,479, $15,000 less than last year, and $16,145 in prior year funds so total available for reprogramming is $621,624 of which $283,017 is for repayment of Section 108 loan used to fund the Downtown Azusa Streetscape Project. He stated that the remaining $338,607 is available for programming into program administration, local housing, public/social service, public improvements and community development programs and for 2008/09 the 15% public service cap is $90,822; six non-public service and seven public service proposals were received; he detailed each request. Rocha Comments Sched Items CDBG 34"h Year Program 08/09 B. Coleman Comments The Mayor declared the .Public Hearing open. The City Clerk read the affidavit of proof of Hrg open publication of notice of said Hearing published in the Azusa Herald on December 20, 2007. Ms. Patricia Larry of the East San Gabriel Valley Coalition for the Homeless addressed the P. Larry Hearing thanking Council for funding they will be receiving; she responded to question posed ESGV.Coalition regarding how the funds will be used, i.e. Winter Shelter Program, and hotel vouchers for Azusa For Homeless homeless students. Discussion was held. Ms. Hilda Miramontez of the Neighborhood Homework House addressed Council requesting H. Miramontez the full $20,000 Instead of the $10,000 recommended by staff, noting the advantages of the Comments program, i.e. mentoring, avoidance of domestic violence, English as a second language, Counseling, etc, 'Ms. Amy Graley of Santa Anita Family Services asked for continued support, noting that they A. Graley provide services at the Senior Center in Case Management & Referral Services, translation, etc. Comments She noted the request for Increase in funding due to additional issues. Ms. Adrian Greer addressed Council in favor of funding for Homework House and noted A. Greer positive results with teens attending the program. Comments Mr. Barbara Dickerson asked for reconsideration of an increase to Homework House detailing B. Dickerson Its budget, and services to families of Azusa. She responded to questions posed by Mayor Comments Pro -Tem Hanks regarding number of kids serviced and their budget. 01/07/08 PAGE FOUR Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Hanks and unanimously Hrg clsd carried to close the Public Hearing. Lengthy discussion was held among Councilmembers and staff regarding the proposed Discussion programs and recommended funding. it was also noted that Councilmember Carrillo would be abstaining from the CIP project funding due to a conflict of interest. Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and carried to Carrillo abstn approve the Street Safety/ADA Improvements in the amount of $66,000. Councilmember Street Safety Carrillo abstained. Item 'Moved by Councilmember Macias, seconded by Mayor Pro -Tem Hanks and unanimously $10,000 from carried to remove the $10,000 allocated for the Homeless Assistance/ESGVCH and place it into ESGVCH to the After School Program bringing the total to $55,000. After School Pgm Councilmember Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE STATEMENT Res. 08 -CI OF COMMUNITY DEVELOPMENT OBJECTIVES AND SELECTING PROJECTS FOR FUNDING FOR CDBG THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2008-09. Moved by Councilmember Macias, seconded by Mayor Pro -Tem Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT COUNCILMEMBERS: NONE UPDATE REGARDING VULCAN MATERIALS' MINING PROPOSAL. City Attorney Carvalho Update re: advised that the report on Vulcan Materials should be received and filed; she detailed the issue Vulcan that Vulcan has been involved in a process how it may pursue mining activity on their property; Materials she provided background regarding the matter and stated that Council has met in closed Received and session under the threat of litigation. She pointed out that when the city adopted the general filed. plan a few years ago, it indicated that a major goal was to obtain enhanced reclamation within the areas of the city that already been mined and indicated that a person/company could only mine if they could prove they had vested rights to mine, or make a proposal for enhanced reclamation with a development agreement. She detailed the Azusa Vulcan Mining Proposals/Options Scenario attached in the staff report and responded to questions posed by Councilmembers. After discussion, it was consensus of Councllmembers to receive and file the report on Vulcan Materials. AUTHORIZATION OF COMPLETION OF THE SAN GABRIEL CANYON GATEWAY CENTER PROJECT BY KLASSIC ENGINEERING CONSTRUCTION, INC. IN THE AMOUNT OF $982,916.00 AND DIRECTION TO STAFF TO FILE NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDERS OFFICE. Director Recreation and Family Service Jacobs presented the subject completed project noting that it was complex with $120,000 in change orders; he noted that the program was in two phases and the landscape phase two will be handled by grants and the Rivers and Mountains Conservancy and responded to questions of Council noting that the Forestry Service leases the facility and looks forward to having functions there. He also responded that the grant funding does certain restrictions. NOC San - Gabriel Canyon Gateway Cente J. Jacobs Comments Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously NOC carried to authorize the completion of the San Gabriel Canyon Gateway Center Project (formally Approved known as the Forest Gateway Interpretive Center) by Klassic Engineering Construction, Inc. in the amount of $982,916.00 and direct staff to file the Notice of Completion with the Los Angeles County Recorders Office. CONSIDERATION OF STAFFING PROPOSAL FOR RECRUITMENT OF A PART-TIME Recruit PT ENGINEERING AIDE. Director of Public Works Makshanoff addressed the subject item stating Engr Aide that the position would part time staffed by an upper clansmen in the engineering field at a local university or graduate student, to help counter coverage, and basic engineering tasks; also to try and find new talent part time to potentially move into a full time position in the future. 01/07/08 PAGE FIVE Question and answer session ensued between Councilmembers and staff regarding funding of the position, as it was not budgeted, the use of the position to increase services to the public, Quantum contract being reduced as vacant engineering positions are filled, and a report was requested to show proof that there is salary savings by diminishing the scope of services by Quantum, a breakdown on a month to month basis, of the services provided by Quantum and what has been paid for the services since August. Question & Answer Sessloi Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously PT Engineering carried to direct Staff to proceed with recruitment for a Part -Time Engineering Aide and Aide approved appropriate $20,000 from the sewer fund to provide for the cost. 'The CONSENT CALENDAR consisting of Items D-1 through D-7 was approved by motion of Consent Cal Mayor Rocha, seconded by Mayor Pro -Tem Hanks and unanimously carried with the exception Items of items D-4, D-5 and D-6, which were considered under the Special Call portion of the Agenda. 1. The minutes of the regular meeting of December 17, 2007, were approved as written. Min appvd 2. Human Resources Action Items were approved as follows: HR Action New Appointment: R. Nodarse, Street Maintenance Worker 1.Items 3. The City Treasurer's Report as of November 30, 2007 was received and filed. Treas Rpt 4. SPECIAL CALL ITEM. Spec Call 5. SPECIAL CALL ITEM. Spec Call 6. SPECIAL CALL ITEM. Spec Call 7. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 08-C2 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. SPECIAL CALL ITEMS Councilmember Macias addressed Item regarding RFQ for professional hall rental/catering service at the Azusa Woman's Club questioning if the contract caterer must be used by the renter of the hall. Recreation Superintendent Hamilton responded detailing the reasons for hiring a professional hall rental/catering contractor noting the advantages especially due to the limited staff, opportunity to show the facility after house and the care of the building/kitchen Itself; he also provided background of past practices. Mr. Macias responded stating that he does not think the hall is being utilized to the full extent and talked about using the contract caterer vs. bringing food into the facility by the renter. Special Call Macias RFQ Woman's Club Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo and carried to approve RFQ WC the Request For Qualifications (RFQ) notice inviting applicants to submit qualifications for Approved professional hall rental/catering service for The Azusa Woman's Club. Councilmember Macias voted no. Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously Reimbursemen carried that the City Manager be authorized to execute a reimbursement agreement with Azusa Agmt WALP Land Partners in the amount of $14,195.60 for revised construction of Palm Drive traffic circle. Palm Trfc Clr City Manager Delach responded to question regarding the Quit Claim of Dalton Properties, City Mgr 'stating that this is administrative so that the Agency could proceed with the first phase of the Response to Downtown North Project, all of the proceeds from the property, which will be paid by the Quit Claim of Developer, pending Planning Commission and City Council approvals, would come to the City. Dalton Prop Moved by Councilmember Carrillo, seconded by Mayor Pro -Tem Hanks and unanimously Quit Claim carried to authorize the City Manager to execute Quit Claims for five (5) vacant municipal lots Vacant Muni located at the northeast corner of Dalton Avenue and Foothill Boulevard to the Redevelopment Lots Agency of the City of Azusa ("Agency"). The vacant municipal land is also known as Assessors Dalton & Parcel Numbers: 8608-029-904, 8608-029-906, 8608-029-907, 8608-029-908, and 8608- Foothill to 029-909 ("Subject Property"), and measures approximately 37,500 square feet. The Agency is CRA seeking to assemble the parcels so that it may redevelop the site Into a first-class residential and retail mixed-use project. 01/07/08 PAGE SIX CONVENE JOINTLY WITH THE AZUSA REDEVELOPMENT AGENCY TO CONDUCT THE Convene Jntly FOLLOWING: w/CRA IOINT AGENCY/CITY ITEM jnt Item DESIGNATION OF A SURVEY AREA FOR THE PROPOSED AMENDMENT TO THE MERGED Survey Area CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA ("MERGED CR Plan PROJECT AREA") AND CONTRACT AMENDMENTS FOR REDEVELOPMENT AND Amend ENVIRONMENTAL CONSULTING SERVICES FOR THE PLAN AMENDMENT TO THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT. 'Mayor Pro -Tem Hanks announced that he has an economic interest in real property that gives Hanks rise to the conflict of interest per FPPC regulation 18704.2(x)(6) and the real property Is his Announced residence, 929 N. Enid, in the City of Azusa and it Is within a 500 foot radius of a portion of the Conflict of proposed project. Interest Councilmember Carrillo announced that he has an economic interest in real property that gives Carrillo rise to the conflict of interest per FPPC regulation 18704.2(x)(6) and the real property is his Announced personal residence 509 N. San Gabriel and rental property which both lies within a 500 foot Conflict of radius of the project area. Interest Councilmember Macias announced that he has an economic Interest In real property that gives Macias rise to the conflict of Interest per FPPC regulation 18704.2(x)(6) and the real property Is his Announced residence located at 625 N. Pasadena and it Iles within 500 feet of designated project area. Conflict of Int Councilmember Gonzales announced that he has an economic interest in real property that Gonzales gives rise to the conflict of Interest per FPPC regulation 18704.2(x)(6) and the real property is Announced his residence located at 522 N. Angeleno and lies within 500 feet of the designated project Conflict of area. Interest Mayor Rocha announced that he that he has an economic interest In real property that gives Rocha rise to the conflict of interest per FPPC regulation 18704.2(x)(6) and the real property is Announced property he owns at 264 West Grandview, of which is son resides and It Iles within 500 feet of Conflict of the designated project area. Interest City Clerk Mendoza announced that due to testimony received, a quorum Is no longer present City Clerk to hear the item per FPPC regulation 18708(d). In order continue the process, there is a need Announced to select three decision makers that will be able to follow up on issues presented to Council. No Quorum She stated that a random means to select only the number of members needed would be conducted; she advised that the process will be to place five cards in a box, two will be blank and three will have a mark/yes on them, and Directors will be asked to pull a card each. The three who select cards with a yes, will be the designated decision makers. City Attorney Carvalho responded to questions stating that the process is legal and has been City Attorney thoroughly researched, and that the process will ensure that the three members selected will Comments be the voting members throughout the process. City Clerk Mendoza asked a member of the audience to look into the box the make sure it was empty and she placed 5 cards, three marked with "yes". She then went up to each Councilmember and offered them a card out of the box. The three members who selected the "yes" card were Mayor Rocha, Councilmember Carrillo, and Councilmember Macias. Mayor Pro -Tem Hanks and Councilmember Gonzales left the dais and abstained from participation of the agenda item. Director of Economic and Community Development Coleman addressed the item stating that 'there are two components; designation of the survey area for the plan amendment Increasing the cap from $114 million to $300 million, and a contract amendment for Redevelopment and environment consulting services to complete the plan amendment work. They recently discovered procedural issues and the need to include additional territory; he recommended re - adoption of the survey area. The survey area resolution establishes the boundaries of the Redevelopment Plan study area, adds areas in downtown in the east side of Dalton and around the Civic Center area; the funds that are generated through increment funds could be captured by the Agency to reinvest in the Downtown area. It will add the 200 block of Azusa Avenue into the survey area. If approved, the survey area will then go to the Planning Commission for consideration. He detailed background information regarding the Plan Amendment noting additional scope of work Items which created additional costs: a contract Increase of $13,000 with GRC and an increase of $50,000 with Tierra West. 01/07/08 PAGE SEVEN City Clerk Administers "Draw Straws" Rocha, Carrillo Macias B. Coleman Comments Question and answer session ensued regarding errors and omissions insurance. Director Question & Macias asked that he be advised If the project is covered by it; would cost be incurred if staff Answer session was aware whole Council was conflicted out, staff responded yes; an additional $25,000 in - Redevelopment funds will be from un -appropriated fund balance. Mr. Rosales noted that there was an increased cost of $95,000, but Executive Director Delach responded that It was $13,000 for other enhancement to the program. Councilman Carrillo offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DESIGNATING A Res. 08-C3 REDEVELOPMENT SURVEY AREA FOR STUDY PURPOSES FOR THE PROPOSED AREA TO BE Designating ADDED BY AMENDMENT TO THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END Survey Area ' REDEVELOPMENT PROJECT AREAS ("MERGED PROJECT AREA") Redevelopment Plan Amend Moved by Councilmember Carrillo, seconded by Councilmember Macias to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: GONZALES, HANKS Approval was given for a contract amendment to the GRC Associates, Inc. contract increasing GRC Associates the amount by $13,000, a contract amendment to the Tierra West Advisors contract Increasing & Tierra West the amount by $50,000, and a budget amendment Increase of $25,000. Advisors Approved THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 10:46 CRA convene P.M. THE CITY COUNCIL RECONVENED AT 10:50 P.M. Cncl rcnvd Council mem bers/Directors Hanks and Gonzales returned to the Council dais Cncl mbrs rtn It was consensus of Councilmembers to recess back into Closed Session. City Council Closed Session ' reconvened at 1 1:25 p.m., there was no reportable action taken in Closed Session. It was consensus of the City Council to adjourn in memory of Mrs. Virginia Santellan. Adjourn in Memory of Virginia Santellan Upcoming UPCOMING MEETINGS: Meetings January 22, 2008, (Tuesday) City Council Meeting — 6:30 p.m. (Auditorium) January 28, 2008, Utility Board Meeting — 6:30 p.m. (Light and Water Conference Room) TIME OF ADJOURNMENT: 11:26 P.M. ✓_�/�✓ '%ice/ CITY CLERK NEXT RESOLUTION NO. 2008-C4. NEXT ORDINANCE NO. 2008-01. 01/07/08 PAGE EIGHT