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HomeMy WebLinkAboutMinutes - March 3, 2008 - CC' CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, MARCH 3, 2008 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702. CLOSED SESSION The City Council recessed to Closed at 6:33 p.m. to discuss the following: Closed Sess Recess CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Gov. Code Section Conf w/legal 54956.9 (b). Threat of litigation by Vulcan Materials regarding vested mining rights. Cnsl Vulcan CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec 54957 61 Conf w/labor Agency Negotiators: City Manager Delach and Assistant City Manager Person Neg CAPP Organizations/Employee: CAPP REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) Real Prop Neg 'Property Address: 303 E. Foothill Boulevard, Azusa, CA 91702 303 E. Foothill Negotiating Parties: Watt Genton Associates, LP Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) Real Prop Neg Address: 716 N. Dalton Avenue, Azusa, CA 91702 716 N. Dalton Negotiating Parties: Watt Genton Associates, LP Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) Real Prop Neg Address: 726 N. Dalton Avenue, Azusa, CA 91702 726 N. Dalton Negotiating Parties: Watt Genton Associates, LP Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956.8) Real Prop Neg Address: 728 N. Dalton Avenue, Azusa, CA 91702 728 N. Dalton Negotiating Parties: Watt Genton Associates, LP Agency Negotiators: City Manager Delach and Assistant City Manager Person under Negotiation: Price and Terms of Payment The City Council reconvened at 7:39 p.m. City Attorney Carvalho advised that there was no Reconvened reportable action taken in Closed Session. City Attorney Mayor Rocha called the meeting to order. Call to Order Mr. Frank Allen led in the salute to the Flag Flag Salute INVOCATION was given by Pastor Eddie Velasquez of Jesus Is Lord Church Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Police Captain Gonzalez, Director of Economic and Community Development Coleman, Public Information Officer Quiroz, Library Director Tovar, Tierra West Consultants Otemeotl and Garcia, Administrative Services Director - Chief Financial Officer Kreimeier, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part 'Mr. Mike Lee addressed Council commenting on many things, i.e, pray for soldiers, Jakes Hot M. Lee Dog, fundraiser by Councilmember Gonzales for family of Manager of Azusa Car Wash, Foothill Comments Center, Marquee, meeting regarding old Armory, one year anniversary of Councilmembers, and praise to all Council for doing a good Job. Mr. Dick Cortez addressed Council with the following comments: there should be emergency D. Cortez preparedness training for Council/Board Members, use city parks and schools for staging areas, Comments the general plan is confusing, there is a need for gateways at Foothill and Irwindale and Sierra Madre and Barranca and the gateway on south Azusa Ave should have a canopy. Ms. Karen Fortus of the U.S. Forestry Service announcing a Junior Ranger Program for youth K. Fortus between 7 and 13 years of age, first meeting will be held on Saturday, March 8`h from 10 - Comments 1:30 at the San Gabriel Gateway Center. There will be a movie shown there on March 18th at U.S. Forestry 7:00 p.m. as well. She announced the start of fishing events at Crystal Lake on May 17`h all day; fishing event will be for students which could be worked with teachers from area schools. She responded to questions from Councilmembers and agreed to advertise the events monthly in the Tribune and Azusa Beautiful Website. Ms. Sandra Rentschler, Planning Commissioner asked about the final on street sweeping. She S. Rentschler announced the Sister City Open house on Thursday, March 6, 2008, from 7 p.m. - 9:00 p.m. Comments at the Azusa Senior Center and invited the community to attend; topics of discussion will be about the youth and adult exchange program. Mr. Nick Rosales announced Downtown Business Association 8`h Annual Mariachi Festival to be N. Rosales held on Saturday, March 22, 2008, at 6 p.m. at Citrus College Performing Arts Center; he and Comments Ms. Peggy Martinez, Executive Director of the Downtown Business Association announced the P. Martinez names of the groups that will be performing. They Invited all to attend; tickets are $30 each, Comments for additional information call (626) 812-5818. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates Assistant City Manager Person addressed Council providing an update on the recent Assist City Mgr Emergency Services Preparedness training he and seven other City staff completed; he also Comments responded to questions stating that sites/staging areas during emergencies cannot be selected Emergency until certain information regarding the disaster is known and where it is located; he also Preparedness. advised that they will take commissioners as volunteers if a disaster occurs. City Manager Delach responded to questions regarding emergency preparedness, stating that City Mgr the City has caches for staff and could look Into the feasibility of supplies of provisions for Comments volunteers; he stated that upcoming in-house training will include Councilmembers. Emergency Councilmember Carrillo advised that the County of Los Angeles has some POD's (Point of Preparedness Distributions) which include Azusa and Azusa Pacific University. City Manager Delach continued to respond to questions posed providing information regarding City Mgr low to mod income housing numbers; he detailed, and talked about the inclusion of Rosedale Comments and the regular housing that will soon be there. He responded that street sweeping will Street Sweep 'home be on alternating days on alternate sides of the street. & Low to mod Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously Cert of appre carried to approve request for certificates of appreciation to both American and National Little American & Leagues, thanking both of them for 53 years of service to the youth and community, to be National Little presented at their Opening Day Ceremonies. Leagues Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously Cert to J. carried to approve request for certificate of appreciation to Mr. Jim Grosser for his many years Grosser of service to the City of Azusa, as a past planning commissioner and past secretary of the Azusa Eagles Club. 03/03/08 PAGE TWO Mr. Ted Broader of Los Angeles County addressed Council providing a status report on the T. Broader County sewer project; he noted that the Gas Company is also doing work in the same areas. Los Angeles He stated that the County project will be completed by the end of April, 2008 and responded County to questions posed. He noted that local schools will not be affected by the project. City Manager Delach responded to question regarding the Five Year Pavement Management City Mgr Plan Project stating that area surrounding Mountain View school will be augmented with Comments cosmetic enhancements and that staff will let alert any other schools affected. Administrative Services Director - Chief Financial Officer Kreimeier provided an update on A. Kreimeier current and pending State Budget actions affecting the City, stating that the State has deferred Update 'the gas taxes until September, which the City will receive In lump sum, and will cost the City State Budget $8,000 in foregone Interest; proposed is elimination of the COPS Grant revenue, temporarily, and the reallocated of the public safety augmentation funds to fund county early parolee release program; there is no. ERAF targeted yet; he referred to staff report and advised that he will keep Council posted on a regular basis. Mayor Pro -Tem Hanks advised that he attended the celebration for Mr. Aaron Meisel who Hanks received his Eagle Scout Award, expressed congratulations and noted what an honor it is and Comments will go with him through the rest of his life. Mr. Hanks stated that he had the wonderful opportunity to visit the Washington archives and lastly congratulated the team that went to emergency services training. Councilmember Macias announcements: thanks to Police Department for briefing on registered Macias sex offenders; he attended the Azusa National Little League Clean-up and they provided him Comments with a list of ten items they need for their facility; reminded all to attend the DNAC meeting. Councilmember Gonzales thanked and congratulated Sandra Rentschler and the community for Gonzales donations to Mr. Oscar Mata Gonzales, Manager of Azusa Car Wash, whose wife and daughter Comments were murdered at their home in Baldwin Park last week. He advised that car wash donated all proceeds received on Friday, $16,000, to Mr. Gonzales. He announced that Helping Hand will be having a Day At The Races fundraiser on Sunday, March 9`", at Santa Anita. 'Mayor Rocha asked that the meeting be adjourned in memory Charlie Manqueros, lifelong Rocha resident and to keep in prayer all soldiers. He announced the following: Homework House Comments Silent Auction Friday, March 7" Wildan Hall, Senior Scam Stopper - Friday, March 7`h 9 a.m. - 11 a.m., American Little League Opening Day Ceremonies - Saturday, March 8fh 10 a.m., National Little League Opening Day Ceremonies - 11:30 p.m. and Armory Workshop 1 p.m. at the Armory. SCHEDULED ITEMS Sched Items ENCANTO PARKWAY PARKING. After discussion it was moved by Councilmember Carrillo, Encanto Pkwy seconded by Mayor Pro -Tem Hanks and unanimously carried to approve staff recommendation Parking to allow parking on weekends along the west side of Encanto Parkway. APPROVAL OF PAVEMENT MANAGEMENT YEAR 5. Discussion was held regarding the project, Pavement corrections were noted in the specifications, it was noted that staff will continually maintain the Mngmt yr 5 streets and Ilene Ochoa, School Board Member advised that she would advise the School Superintendent of the project. Councilmember Carrillo offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS APPROVAL OF Res. 08-C14 PAVEMENT MANAGEMENT YEAR 5. Approved plan 'Moved by Councilmember Carrillo, seconded by Councilmember Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE STREET SWEEPING NO -PARKING SIGNS. After discussion, it was moved by Mayor Pro -Tem Street Sweep Hanks, seconded by Councilmember Carrillo and unanimously carried to approve staff No Pkg signs recommendation to purchase materials for the installation of signs related to the City wide street sweeping contract and waive the requirement to use formal bidding procedures. 03/03/08 PAGE THREE AZUSA AVENUE STORM DRAIN. After discussion, it was moved by Councilmember Macias, Azusa Ave seconded by Councilmember Gonzales and unanimously carried to approve staff Storm Drain recommendation to hire Westcon Engineering, Inc. for a cost not to exceed $20,000 to provide storm drain design for a new storm drain on Azusa Avenue. Councilmember Macias noted that businesses would like to hold off on project for another time due to tax season. The CONSENT CALENDAR consisting of Items D-1 through D-10 was approved by motion of Consent Cal Councilmember Macias, seconded by Councilmember Gonzales and unanimously carried with Items the exception of items D-3, D-5, and D-8 which were considered under the Special Call portion of the Agenda. ' 1. The minutes of the regular meeting of February 19, 2008 were approved as written 2. Human Resources Action Items were approved as follows: Merit Increase/Regular Appointments: E. Vazquez, R. Schmidt, and C. Wilkins. New Appointment:. C. Hassel, Assistant Director PW/City Engr. V. Benavidez, Apprentice Line Mechanic. Promotion: R. Ryan, Welder/Water Distribution Worker 1. Separation: W. Lind, Water Distribution Worker I. 3. SPECIAL CALL ITEM. 4. Approval was given for the purchase of fifty (50) TASER International X26 electronic control devices and associated equipment (i.e., holsters, magazines, training/live cartridges, cleaning kits, and simulation training sults) from Pro Force Law Enforcement in an amount not to exceed $56,551.64. The purchase was based on a sole source manufacturer and sole authorized California police distributor as authorized by AMC Section 2-523(d) when there is no competitive market. 5. SPECIAL CALL ITEM. Min appvd HR Action Items Spec Call Pur 50 Tasers Spec Call 6. The change in title and clarification of the duties of the job classification of Welder/Water Welder/Wtr Distribution Worker was approved and adopted. Dist Wkr ' 7. Formal bidding procedures were waived pursuant to Azusa Municipal Code Section 2-523 Pur Library (e), bid procedure has been conducted by another public agency, and approval was given Furniture for the purchase of new library lounge furniture in the amount of $13,480.88 to Yamada Enterprises. 8. SPECIAL CALL ITEM. Spec Call 9. Approval was given for contract upgrades to HdL Permit Tracking and Business License HdL Permit Software and the City Manager was authorized to execute on the City's behalf. Tracking 10. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 08-Cl5 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. SPECIAL CALL ITEMS. Special Call Items Mayor Rocha congratulated City Treasurer Hamilton for the interest received from Investment Treas Rpt in the amount of $2,092,150.85. Moved by Councllmember Gonzales, seconded by Mayor Approved Pro -Tem Hanks and unanimously carried that the City Treasurer's Report as of January 31, '2008, be received and filed. Councilmember Gonzales commended the Police department for offering vehicles to other Gonzales departments before disposal. Mayor Rocha requested information on auctioneer and time, Rocha date and place of auction. Captain Gonzalez cautioned Council on the condition of the vehicle Questions due to constant use by police department. Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and unanimously Vehicles carried to approve the disposal of nine surplus vehicles, two brush chippers, and two small To auction utility trailers at public auction in accordance with Section 2-525(b) of the Azusa Municipal approved Code. 03/03/08 PAGE FOUR Library Director Tovar responded to questions regarding the new library theft book detection Pur new Lib and it was then moved by Councilmember Gonzales, seconded by Mayor Pro -tem Hanks and Theft Book unanimously carried to waive formal bidding procedures pursuant to Azusa Municipal Code Detection section 2-523 (b), no competitive market, and approve the purchase and installation of a new Library Theft Book Detection unit from 3M Library Systems for $15,185. THE CITY COUNCIL CONVENED JOINTLY WITH THE AZUSA PUBLIC FINANCING AUTHORITY Jointly APFA TO CONSIDER THE FOLLOWING: Cncl JOINT AZUSA PUBLIC FINANCING AUTHORITY ITEM/CITY ITEM. 'CONSIDERATION OF RELEASE OF LIEN ON CERTAIN REAL PROPERTY SECURING THE 2003 CITY OF AZUSA $4,825,000 LEASE REVENUE REFUNDING CERTIFICATES OF PARTICIPATION. Director of Economic and Community Development Coleman addressed the item stating that Redevelopment Agency is actively pursuing the redevelopment of the Foothill/Dalton site into a mixed use project and at present a portion of the site is encumbered by Certificates of Participation which were used to finance certain public Improvements within the City. The proposed would release the COPS on the Foothill/Dalton site and enable the development of the proposed mixed use project. Question and answer session ensured. Mayor Pro -Tem Hanks offered a Resolution entitled: Release of Lier Refunding of Certificates Of Participatloi A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE Res. 08-C16 EXECUTION AND DELIVERY OF AMENDMENT NO. 1 TO LEASE AGREEMENT, AMENDMENT Lease Amend NO. 1 TO SITE LEASE AGREEMENT AND THE RELEASE OF LIEN AND TERMINATION Release of Lien AGREEMENT. Termination Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE ' Director Hanks offered a Resolution entitled: A RESOLUTION OF THE AZUSA PUBLIC FINANCING AUTHORITY AUTHORIZING THE Res. 08 -PI EXECUTION AND DELIVERY OF AMENDMENT NO. 1 TO LEASE AGREEMENT, AMENDMENT Lease Amend NO. 1 TO SITE LEASE AGREEMENT AND THE RELEASE OF LIEN AND TERMINATION Rel of Lien AGREEMENT. iL Termination Moved by Director Hanks, seconded by Director Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Authority: AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE APFA Adjn AZUSA PUBLIC FINANCING AUTHORITY ADJOURNED AT 9:10 P.M. THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY TO Joint CRA/Cncl CONSIDER THE FOLLOWING: CONSIDERATION OF BUDGET APPROPRIATION AMENDMENTS AND LOAN ADVANCE FROM THE CITY TO THE REDEVELOPMENT AGENCY FOR ADMINISTRATIVE EXPENSES, PROPERTY ACQUISITIONS AND PROJECT -RELATED ACTIVITIES. Director of Economic and Community Development Coleman addressed the Issue stating that in an effort to revitalize the Downtown areas there is a need for $11,000,000 loan which has been identified in an interest-bearing loan to the Redevelopment Agency from City and Rosedale Fund Reserves. The repayment date is November 30" and the interest is 6.5%. After additional discussion, the following was approved: Director Hanks offered a Resolution entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJ ECT AREA. 03/03/08 PAGE FIVE Appro Amend Loan Advances Res. 08-R9, (Agency Requesting Loan Moved by Director Hanks, seconded by Director Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency: AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE Mayor Pro -Tem Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR Res. 08-C17, ' PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA. (City) authorizing Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo to waive further loans reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Mayor Pro -Tem Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 2007-08 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE ' Director Hanks offered a Resolution entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 2007/08 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE Moved by Director Hanks, seconded by Director Carrillo to waive further reading and adopt Resolution passed and adopted by the following vote,of the Agency: AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE CONSIDERATION OF QUIT CLAIMS FOR ASSESSORS PARCEL NUMBERS: 8608-028-904, 8608-028-903, 8608-028-901, 8608-028-905, 8608-029-903, 8608-029-900, COMMONLY KNOWN AS A PORTION OF THE SENIOR CENTER AND THE SENIOR CENTER PARKING LOT FROM THE CITY OF AZUSA TO THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA. Director of Economic and Community Development Coleman addressed the item stating that this action does not entitle any project; the purpose of the quit claims are to enable the Agency to consolidate the parcels under one ownership so that future development of the property 'may be considered; further, a public hearing process will be needed with all projects. Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously carried to authorize the City Manager to execute Quit Claims for six (6) City -owned parcels - (Assessors Parcel Numbers: 8608-028-904, 8608-028-903, 8608-028-901, 8608-028-905, 8608-029-903, 8608-029-900) ("Subject Property") to the Redevelopment Agency of the City of Azusa ("Agency"). The Agency is seeking to assemble the parcels so that it may enable the redevelopment of the Senior Center Parking Lot into a first-class residential project, as part of the Foothill/Dalton project at a future time. 03/03/08 PAGE SIX Res. 08-C 18, (City) approvinc Appropriation Amendments Res. 08-1110, (Agency) approving Appropriation Amendments Quit Claims Senior Center Parking Lot Redevelopment Approved THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 9:19 P.M. CRA convene THE CITY COUNCIL RECONVENED AT 9:27 P.M. Cncl rcnvd It was consensus of Councilmembers to adjourn in memory of Charlie Manqueros. Adjourn in Memory of C. Manqueros Upcoming UPCOMING MEETINGS: Meetings March 8, 2008, Armory Meeting — 1:00 p.m. (Armory) 'March 17, 2008, City Council Meeting — 6:30 p.m. (Auditorium) April 7, 2008, City Council Meeting — 6:30 p.m. (Auditorium) April 21, 2008, City Council Meting — 6:30 p.m. (Auditorium) TIME OF ADJOURNMENT: 9:28 P.M. NEXT RESOLUTION NO. 2008-C19. ' NEXT ORDINANCE NO. 2008-01, 03/03/08 PAGE SEVEN