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HomeMy WebLinkAboutMinutes - March 17, 2008 - CC' CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, MARCH 17, 2008 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702. CLOSED SESSION The City Council recessed to Closed at 6:30 p.m. to discuss the following: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Property Address: 17525 E. Arrow Hwy (N/E corner Azusa and Arrow) Negotiating Parties: Mr. William Allen 17511 E. Arrow Hwy — Mr. Fowler Agency Negotiators: City Manager Delach and Assistant City Manager Person Under Negotiation: Price and Terms of payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) 'Address: 812 N. Azusa Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust & Watt Genton Associates, LP Under Negotiation: Price and Terms of Payment REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 801 N. Alameda Avenue, Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Person Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust & Watt Genton Associates, LP Under Negotiation: Price and Term's of Payment Closed Sess Recess Real Prop Neg 17525 E. Arrow Hwy 17511 E. Arrow Hwy Real Prop Neg 812 N. Azusa Real Prop Neg 801 N. Alameda The City Council reconvened at 6:32 p.m. City Attorney Carvalho advised that there was no Reconvened reportable action taken in Closed Session. City Attorney Mayor Rocha called the meeting to order. Mr. Eddie Alvarez led in the salute to the Flag INVOCATION was given by Pastor Brian Cooper of Foothill Community Church 'ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Director of Utilities Hsu, Police Chief Garcia, Director of Public Works/Assistant City Manager Makshanoff, Director of Economic and Community Development Coleman, Public Information Officer Qulroz, Director of Recreation and Family Services Jacobs, Recreation Superintendent Hamilton, Library Director Tovar, Administrative Services Director — Chief Financial Officer Kreimeler, City Clerk Mendoza, Deputy City Clerk Toscano. Call to Order Flag Salute Invocation Roll Call Also Present PUBLIC PARTICIPATION Pub Part Mr. Mike Lee addressed Council highlighting several Items as follows: Armory Meeting; Jakes M. Lee Hot Dogs; congratulated Sandra Rentschler and public employees for their service; and banners Comments on Azusa Avenue plagued with graffiti, and asked that It be investigated. Ms. Sylvia Contreras and Ms. Gloria Calderon announced the 50th year celebration of Azusa Golden Days Golden Days on October 1 1, 2008 and introduced the board for this year as follows: Lorraine Committee Somes, Burke Hamilton, Peggy Martinez, Jeffrey Cornejo, Art Ramirez, Joe Guarrera, Joe Jacobs, Comments John Momot, Irene Villapania, Michelle Martinez and Sandy Franks. The theme for this year is 'Golden Snapshots of Azusa's Pioneers. This year's Civic Grand Marshall is Ron White, and they asked residents to nominate honored citizens. Ms. Laura Jimenez, Field Representative of Assemblyman Ed Hernandez, addressed Council L. Jimenez and congratulated Azusa residents Rosario Perez andAnna Abaran who are being honored as Comments Women of Achievement of the 57th at a celebration on Saturday March 29, 2008 at the Azusa Senior Center. Mr. Zack Hawkins and Brittany announced the Bike Azusa event to be held on Sunday, March Z. Hawkins 30, 2008 at 3 p.m.; meeting place will be at Engstrom Faculty Staff parking lot. Azusa Pacific Comments University students will be biking ten miles throughout the City of Azusa and focus on city revitalization projects, and various points of interest to Introduce APU students to the city; for further Information call Zack Hawkins at (805) 459-9533. Ms. Suzanne Avila and Ms. Catherine Heinlein announced the Think River! Azusa event which S. Avila will be held as part of Azusa Clean and Green activities in Azusa. Think River will be held on C. Heinlein Saturday, April 12, 2008, from 9:00 a.m. — 11:30 a.m. at the Azusa River Park and the event is Comments being sponsored by CCC, RMC, Azusa PD, Vulcan, and U.S. Forest Service; it was also noted that Ms. Heinlein will be providing information on nutrition as she is a registered Dietician with the Azusa Wellness Center. Executive Director of the Azusa Chamber of Commerce Irene Villapania provided an update on I. Villapania the membership and events; she thanked all who participated in the State of the City Address Comments ' and invited all to the Mixer being held on at the Azusa Library on May 9th. Ms. Maricela Cuevas announced the Azusa Beautiful, a new non-profit organization, event to M. Cueva be held on Saturday April 5, 2008 at 12 noon in front of City Hall; she detailed the purpose of Comments the organization and referred to their website for further Information: www.azusabeautiful or¢. Mr. Randy Noriega, new head softball coach at Gladstone high school, addressed Council R. Noriega presenting fundraising letters in order to upgrade facilities at the school. Comments Recreation Superintendent Hamilton addressed Council Inviting them and the community to H. Hamilton participate in the Polar Bear Splash, a fundraising event to benefit the Azusa Dolphins Swim Comments Team, to be held at Slauson Community Pool on Saturday, March 29, 2008, from 1 1:00 a.m. — 1:00 p.m. For further information call (626) 812-5205. Mr. Art Morales spoke on the various items as follows: Azusa Chamber of Commerce, new A. Morales theater, armory meeting, graffiti on banners, grant money for youth free swim, and monument Comments at Zacatecas park. Ms. Peggy Martinez of the Downtown Business Association responded to concerns regarding P. Martinez the banners in the downtown area and Banner Program; she stated that on April 26th mothers, Comments sponsors, sisters, wives, and DBA will be there cleaning the banners. She talked about quarterly reports she provides to the Redevelopment Agency and announced the Mariachi ' Festival on Saturday, March 22, 2008; for further Information call 812-5218. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates Mr. Bruce Smith Facility Manager of the Southern California Laborers Training Facility, B. Smith addressed Council and audience providing information on their program. Comments Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and unanimously Proc R. Olguin carried to approve a proclamation to Robert Thomas Oiguin who will be receiving his Eagle Scout Award on April 6th. 03/17/08 PAGE TWO Moved by Councilmember Carrillo, seconded by Mayor Pro -Tem Hanks and unanimously Proc Azusa carried to approve a proclamation for the Azusa Woman's Club 100" Anniversary to be Woman's presented on April 2nd. Club Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously Proc Arbor carried to approve a proclamation for Arbor Day to be presented and celebrated on April 2nd. Day Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Gonzales and unanimously Proc Girl Scout carried to approve a proclamation for Girl Scouts proclaiming January -May 2008 as "Girl Scout Cookie Cookie Campaign", to be presented to Girl Scout Troop #912 at the April 7, 2008 meeting. Campaign 'Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously Proc Loyalty carried to approve a proclamation proclaiming May 1, 2008 as Loyalty Day, to be presented on Day' May 3`d at VFW Post 8070, at 10 a.m. Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and unanimously Proc National carried to approve a proclamation in celebration of National Library Week, April 13-19, 2008, Library Week to be presented to the City Librarian at the April 7, 2008 City Council meeting. City Manager Delach responded to questions posed at the City Hall on the Move meeting with Rosedale residents stating that builders, Fieldstone, Taylor Woodrow and Lyon Homes have closed up but are still planning to continue construction when mortgage labor economy improves; they are not in bankruptcy. Christopher Homes are continuing to construct the Edgemont homes, Magnolia and Mapleton have stopped construction, but their sales office is open. Sierra Madre should be complete and open for traffic on March 31". Chief of Police Garcia responded to question regarding speeding on Sierra Madre stating that the street is designed to slow traffic down; there will be no additional traffic patrol but they will place mobile sign there and there is a stop sign at Veterans Way. City Attorney Carvalho provided an update on Covina Irrigating Company (CIC) proposed waterline easement on private property within the city limits, stating that the CIC and HOA Attorney have been encouraged to meet, documents have been requested and provided, they are in the process of obtaining a mediator; she recommended that they help continue to monitor the situation, and if it is not complete within a reasonable time, three weeks, it be brought back to Council for re -consideration. City Mgr Comments City Attorney Update CIC Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo and unanimously Cont to 4/7 carried to continue the item to the meeting of April 7, 2008. Director of Public Works/Assistant City Manager Makshanoff provided an update on Cal -Trans Dir Pub Works related issues stating he met with Cal -Trans District 7 Director Doug Feline and staff and visited Update Cal - different freeway off/on ramps. The eastbound ramp•of the 210 Fwy, which is leased out, has Trans watering issues, the sprinkler system has a manual valve not automatic, they will follow the drought ordinance. With regard to the freeway sign, an application has been received from Cal Trans to. apply for a sign, he will bring a RFQ to hire a landscape architect to design off/on ramps in the City, and lastly, Mr. Feline has expressed an interest in opening up Highway 39 in the future. Councilmember Macias noted that there is graffiti along the walls between Azusa and Citrus on the freeway as well as other areas and staff responded that the City will obtain keys from Cal -Trans to get in and remove the graffiti. Moved by Councilmember Macias, seconded by Councilmember Gonzales and unanimously RFQ Landscape carried to direct staff to obtain RFQ proposals from landscape design firms to design off/on Design tamps in the City. Mayor Oro -Tem Hanks thanked Azusa Police Sergeant Jerry Arnold for his rapid response in Hanks calling the Fire Department when he smelled smoke coming from an Azusa Pacific University Comments 1 office building, which stopped the fire from spreading. Councilmember Macias talked about the Planning Commissioners role and noted that they are Macias not being overlooked and Council is open to suggestions from them. He thanked staff and city Comments employees who attended the employee recognition dinner and for the work they do. He also thanked staff for removing graffiti on the west side of Cerritos. Councilmember Gonzales announced the annual Easter Egg Hunt on Saturday, March 22, 2008, Gonzales at 9:30 a.m. at Memorial Park and invited all to help decorate Easter eggs on Friday, March 21" Comments at Memorial Park at 4 p.m. He announced the lids Come First Golf Tournament on June 13`h at San Dimas Canyon Golf Course. 03/17/08 PAGE THREE Councilmember Carrillo talked about his trip to Washington in order to lobby for greater Carrillo resources to be brought back to the community and to encourage MTA to place the Gold Line Comments on its list of long range plans. He talked about the cost of the subway system in Barcelona Spain and how Important public transportation is to the country. Mayor Rocha express thanks to UMYPA, APU, Gladstone and Sierra High, and American and National Little Leagues on the events they put on over the past weekend. He asked that the Rocha meeting be adjourned in memory of Felicitas Quintero and Robert Smith and that all keep In Comments prayer all servicemen. He announced the Azusa Woman's Club Prayer Breakfast to be held on Wednesday, March 19"', Mariachi Festival to be held on Saturday, March 22nd., Azusa residents being honored as Women of Achievement on Saturday March 29, 2008 at the Azusa Senior .Center by Assemblyman Ed Hernandez, Polar Bear Splash on that same date at 1 1:00 a.m. and Salvation Army Liberty Program, "Got Camp?" SCHEDULED ITEMS Sched Items PUBLIC HEARING - AMENDMENT IN AMOUNT OF $2,774,448.78 TO THE WATER UTILITY Pub Hrg OPERATING BUDGET TO AUTHORIZE APPROPRIATION FOR INSTALLMENTS MADE BY Appro TRUSTEE TO BONDHOLDERS PURSUANT TO 2006 PARITY REVENUE BONDS ISSUED FOR Amend WATER SYSTEM CAPITAL IMPROVEMENTS. Director of Utilities Hsu addressed the Hearing stating that this item is related to the water Dir of Util bonds Issued December 2006, and 4.8 million dollars was put in a trustee account for reserves Comments and also to pay for Interest payment for the first year and a half. In order to be in compliance with accounting standards there is a need to approve an amendment to the budget which requires a public hearing. He responded to questions posed regarding Interest paid stating that over the life of the bond interest will be equivalent to principal. Mr. Art Morales addressed the Hearing offering many suggestions for Light and Water funds. A. Morales Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo and unanimously Hrg closed carried to close the Public Hearing. Councilmember Carrillo offered a Resolution entitled: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING Res. 08-C19 THE FISCAL YEAR 2007-2008 OPERATING BUDGET FOR THE WATER UTILITY TO AUTHORIZE Approving APPROPRIATIONS NECESSARY TO COVER INSTALLMENT PAYMENTS MADE BY TRUSTEE ON Appropriation 2006 PARITY REVENUE BONDS. Amendments Moved by Councilmember Carrillo, seconded by Mayor Pro -Tem Hanks to waive further reading and adopt. Resolution passed and adopted by.the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE AWARD OF CONTRACT - SIDEWALK & LANDSCAPING IMPROVEMENTS ON ALOSTA AVE. Contracts Director of Public Work,/Assistant City Manager Makshanoff stated that this is a request to Sidewalk 8. authorize work for a new sidewalk & landscaping at the Citrus Crossing Shopping Center on Landscape Alosta. He stated that both Martinez and Mariposa are contractors who have recently worked Improvements for the City, gone through the bidding process and were low bidders for concrete and Martinez 8. landscape work. He requested waiver of the formal bidding process in order to meet deadlines Mariposa for work at the Shopping Center. He responded to questions posed regarding sidewalk by approved Burger King and handicapped parking to the north. City Attorney Carvalho explained that the projects are consistent and qualify under the piggy City Atty back of the City bids received in January. Comments Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously Martinez carried to waive the formal bidding process and award a contract to Martinez Concrete Inc. In Concrete & the amount of $67,125.00 for sidewalk improvements; and Mariposa Horticultural Inc. in the Mariposa amount of $58,524.00 for landscaping improvements. Horticultural CONSIDERATION OF A "REIMBURSEMENT AGREEMENT" TO COVER NECESSARY COSTS Reimbursement SHOULD AN APPLICATION FOR A PERMIT TO EXCHANGE MINING AREA RIGHTS BE Agmt Vulcan SUBMITTED TO THE CITY OF AZUSA BY VULCAN MATERIALS. Materials 3/17/08 PAGE FOUR City Manager Delach addressed the Item stating that the Reimbursement Agreement has been City Manager prepared in the event Vulcan Materials submits a mining application and it will ensure that Comments costs for environmental Impact reports and other legal and staff costs are recovered. He responded to questions posed. City Attorney Carvalho responded to questions posed regarding estimates of environmental City Attorney impact report, signer of the reimbursement agreement, and possible increase for CEQA Response documents; the actual documents/contracts will come back for signature and with actual amounts and consultants will provide an estimated quote. Moved by Mayor Pro -Tem Hanks, seconded by Councilmember Carrillo and unanimously carried to approve the Reimbursement Agreement to cover the City's cost of staff time and consultants in the review and analysis of any future mining applications from Vulcan Materials. Reimbursement Agmt Vulcan approved The CONSENT CALENDAR consisting of Items D-1 through D-6 was approved by motion of Consent Cal Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and unanimously carried with Items the exception of Items D-4, and D-6 which were considered under the Special Call portion of the Agenda. Mayor Pro -Tem Hanks abstained from the minutes of the Special Meeting of February 25, 2008 as he was not present at the meeting. 1. The minutes of the regular meeting of March 3, 2008 and the Special Meeting of Min appvd February 25, 2008 were approved as written. (Mayor Pro -Tem Hanks abstained from the minutes of February 25, 2008 as he was absent). 2. Human Resources Action Items were approved as follows: Merit Increase/Regular Appointments: E. Williams, J. Kimes, F. Cawte, S. Hall and C. HR Action Williams. Items 3. The Civilian Association of Police Personnel (CAPP) contract dated August 1, 2007 CAPP Contract through July 31, 2011, was approved. 4. SPECIAL CALL ITEM. 'Spec Call 5. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 08-C20 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. 6. SPECIAL CALL ITEM. SPECIAL CALL ITEMS Special Call Councilmember Macias addressed item regarding rental and catering services for the Woman's Macias Club stating that residents should have an option to chose the City catering company or to use Comments one which they select; he advised that he would be dissenting on this item. Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and carried to award Woman's the contract to The Bashful Butler for the contracting of rentals and catering services for private Club Catering party events held at the Azusa Woman's Club. Further that the Contract be effective for a three Bashful Butler (3) year term that may be renegotiated for two (2) extensions of one (1) year each. Councilmember Macias dissented. City Attorney Carvalho responded to questions regarding resolution governing the selection of City Attorney a Mayor Pro -Tem adopted in 1997 stating that It is a statement of policy which is objective in Response the selection noting that it is only a policy and can be changed by the City Council by a majority vote. Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Hanks and unanimously Appoint carried to approve the appointment of Council Member Angel Carrillo as the Mayor Pro -Tem Mayor for the term of March 18, 2008 through March 16, 2009. Pro -Tem THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 9:33 P.M. CRA convene THE CITY COUNCIL RECONVENED AT 9:34 P.M. Cncl rcnvd 03/17/08 PAGE FiVE It was consensus of Councilmembers to adjourn in memory of Felicitas Quintero and Robert Adjourn in Smith. Memory of F. Quintero f R. Smith UPCOMING MEETINGS: March 24, 2008, Utility Board Meeting — 6:30 p.m. (Powell Elementary School, 1035 E. Mauna ' Loa) March 39, 2008, Special Council Meeting — 6:30 p.m. (Azusa Light and Water) Discuss Goals and Priorities of the Council. April 7, 2008, City Council Meeting — 6:30 p.m. (Auditorium) April 17, 2008, joint City Council/Azusa Unified School District Meeting — 6:30 p.m. April 21,•2008, City Council Meting— 6:30 p.m. (Auditorium) TIME OF ADJOURNMENT: 9:40 P.M. CITY CLERK NEXT RESOLUTION NO. 2008-C21. NEXT ORDINANCE NO. 2008-01. 03/17/08 PAGE SIX Upcoming Meetings