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HomeMy WebLinkAboutMinutes - July 8, 2008 - CC' CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JULY 8, 2008 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702. CLOSED SESSION Closed Sess The City Council recessed to Closed at 6:31 p.m. to discuss the following: Recess 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec 54957) City Mgr Title: City Manager Evaluation 2. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg Property Address: 190 W. 9ih Street 190 W. 91h St. Negotiating Parties: Foothill Drug Agency Negotiators: Assistant City Manager Makshanoff Under Negotiation: Price and Terms of payment ' 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov. Code Sec Conf w/legal 54956.9(a)). Case No. KC051952-G, City of Azusa v. Senior Care Partnership LP and Century Cnsl Quality Management (Villa Azusa Senior Apartments). The City Council reconvened at 7:30 p.m. City Attorney Hull advised that there was no reportable action Reconvened taken in Closed Session. City Attorney Mayor Rocha called the meeting to order. Messrs. Michael Munoz and Brandon Avalos of the Munoz Family led in the pledge to the Flag. INVOCATION was given by Pastor Theresa Babbit of Azusa House of the Nations ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Hull, Assistant City Manager Makshanoff, Police Chief Garcia, Public Information Officer 'Quiroz, Library Director Tovar, Assistant City Librarian Shahsavari, Director of Public Works/Assistant City Manager Haes, Economic and Community Development Director Christianson, Tierra West Consultant Ometeotl, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Call to Order Flag Salute Invocation Roll Call Also Present Pub Part Mr. Cory Baker of Boy Scout Troop 440, addressed Council stating that he is working on a community C. Baker project to earn his community merit badge which is to view a Council debate and/or dispute to see how it is Comments resolved. He responded to questions posed regarding his project completion. Mr. Mike Lee addressed Council commenting on the following: Senior Volunteer of the Month Art West, 4'h of July celebration and Veterans honored, City Hall on the Move, and Councilmember Gonzales Comments accomplishments. Ms. Peggy Martinezthanked all who participated in the 4'h of July Banner Program, noting sponsorship for P. Martinez banners is $90; she talked about the dedication by volunteers and Veterans who helped post 65 yellow Comments ribbons; for additional information regarding the program call: 8125818. Mr. Jorge Rosales addressed Council regarding the street sweeping program stating that as a Planning J. Rosales Commissioner he has received many complaints about the timeframe of the sweeping, i.e. ten hour no Comments parking; sheet sweeper usually comes in the morning and the parking is not allowed for the rest of the day. He stated that as a member of the RV Committee they recommended '/2 day no parking on each side of the street; he request the hours be reduced from lam -12 noon. Ms. Maricela Cueva, President of Sister City Program, thanked Council for their continued support of the Youth Exchange Program; she advised that although Azusa would not be sending youth to Zacatecas this year it would be receiving kids from Zacatecas on Friday, July 11"', who would stay in Azusa until July 21". She thanked the host families and volunteers and invited Council to events on Saturday at 7 p.m. Sister City House, Orientation and on Wednesday July 16'h at Zacatecas Park for Tree Planting at 6 p.m. She stated that 8 kids and 2 adult chaperons will be coining and there will be an Azusa Adult Exchange in September. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF NOTICE TO THE PUBLIC NOTICE IS HE, GIVEN of City Board and Commission term of office expirations, ending September 30, 2008, for the following: 1 position Cultural and Historical Preservation Commission 2 positions Human Relations Commission 2 positions Library Commission 1 position Park & Recreation Commission 1 position Planning Commission Applications are available in the City Clerk's Office and City Manager's Office, 213 East Foothill Boulevard, City Library, 729 N. Dalton Avenue, Light & Water Department, 729 N. Azusa Avenue, Police Department, 725 N. Alameda, Azusa, and at: www.ci.azusa.ca.us, for interested residents. Applications will be accepted through August 28, 2008. For further information please call: (626) 812-5233. Discussion regarding street sweeping services. Director of Public Works/Assistant City Manager Haes stated that he met with Athens Services regarding sweeping with no water, on the wrong side of the street, on the wrong days, and they will be narrowing down the hours and have provided new schedules with six hour windows: 7-1 and 11-5, with a two hour overlap, which will be implemented next week. He responded to questions posed regarding signage, notice to residents, warning citations, maps/zones to determine times, and spraying of water by trucks. Mr. Jay Falor, General Manager of Athens Services provided a photograph of trucks spraying water and stated it is a fine mist that is designed keep the dust down; he responded to questions posed. M. Cueva Comments Rpts/Updates Announcement Board & Commission Term of Office Expirations T. Haes Discussion Re: Street Sweeping Mayor Pro -Tem Carrillo thanked all for their well wishes after his surgery, and he commended Police Carrillo Department for an excellent job on the 4°i of July. Comments Councilmember Gonzales thanked all for buying tickets for the Wine Tasting event tomorrow and Gonzales expressed thanks to Lenore Gonzales and Heath Hamilton for the event. He announced the 50'h Comments Anniversary of the cities of Irwindale and South EI Monte, who have invited Council to their event. Councilmember Macias questioned the status of clean up of weeds on First street, Citrus, and Cerritos; and Macias the painting of the bridge at Foothill and Orange. He thanked Sister City Committee for continuing the Comments tradition; thanked City Management for the restoration of the entry monument at Azusa and Arrow and staff for the flyers regarding Slauson Park pool; he congratulated Finance staff for attaining the GFOA. Assistant City Manager Makshanoff responded to questions that estimated cost to paint bridge is $30,000, J. Makshanoff logo $16,000, and there is a need to communicate with railroad and return with a RFP; at this time they Comments 'enter that area to remove graffiti. He stated that they are also working on the RFP for beautification of the on/off ramps. Mayor Rocha asked that the meeting be adjourned in memory of Guadalupe Munoz; congratulated Jimmy Rocha Carmona for graduating from Foothill without missing a day of school; announced Relay for Life event Comments will be on Saturday, July 12'h; Saturday, July 19'h plant planting event at Sierra Madre and San Gabriel; thanks to Peggy Martinez and all who volunteered for the Banner Program; honored Ricardo Esparza home from Afghanistan, success of Citrus Crossing; announced City Links this Fall and solicited projects for the events. 07/08/08 PAGE TWO SCHEDULED ITEMS Sched Items CONTINUED PUBLIC HEARING — RESOLUTIONS ADOPTING 2008/09 FISCAL, YEAR Cont Pub Hrg , SCHEDULE OF FEES AND CHARGES. Moved by Councilmember Gonzales, seconded by Fees & Charges Councilmember Hanks and unanimously carried to continue the Public Hearing to the meeting of July 21, Continued to 2008. 7/21 PUBLIC HEARING - APPEAL OF USE PERMIT UP -2007-07 AND VARIANCE V-2007-08, Pub Hrg PLANNING COMMISSION DENIAL TO ALLOW THE CONSTRUCTION OF A 55 FOOT HIGH Appeal UP & V STEALTH WIRELESS TELECOMMUNICATIONS FACILITY, WITH A VARIANCE TO ALLOW Wireless Tele THE HEIGHT OF THE FACILITY TO EXCEED THE 50 FOOT MAXIMUM HEIGHT FOR CO- Com Facility LOCATABLE TELECOMMUNICATION FACILITIES. 'Economic and Development Director Christianson presented the appeal and detailed the actions that have K. Christianson taken place: on March 6"' Reliant Land Services representing T -Mobile applied for a Use Permit and Comments Variance to construct a new 55 foot freestanding telecommunications facility; on April 30°i the Planning Commission denied that request, and on May 20111 the applicant appealed the decision. He stated that the facility would be constructed at a shopping center at Gladstone Street and Azusa Avenue and it requires a variance to allow the additional five feet in height to exceed the maximum allowable height of 50 feet; the proposed lease area for the facility is 420 square feet and is located at the rear of the shopping center. He stated that the Planning Commission voiced concerns over the proposed location of the facility and efforts to locate it on publicly owned property. The Mayor declared the Public Hearing open. The City Clerk read the affidavit of proof of publication of Hrg open notice of said hearing published in the Azusa Herald on June 26"i. Ms. Lucy Ortega, Representing T -Mobile, addressed the Hearing stating that they bad proposed the L. Ortega wireless facility, a 55 foot high mono broad leaf tree at 273 East Gladstone Street; she presented pictures Comments with various designs, noting how the one presented blends with existing trees. She stated that they were denied due to not seeking publicly owed property to place the tower and that they looked at Gladstone Park, but it wasn't within the coverage objection that T -Mobile was looking for, there were coverage gaps, and the shopping center located met with design, location, size and ordinance development standards, and noted it would be a value to residents in the areas with regard to making 911 call, etc. Mr. Robert Donnelson addressed the Hearing stating that his is not against or in favor but objects to R. Donnelson 'residents being disregarded, in the simulated photos there were none taken from the north side of the street Comments and homes/residents in that area will be most affected by the tower. Ms. Jane Norine, representing T -Mobile, addressed the Hearing thanking staff for their cooperation and J. Norine stated that they have worked hard to meet the needs of residents in the community. Comments Question and answer session ensued between the Applicant, Councilmembers and staff regarding the Questions/ density, bark, antenna, socks, view of branches, the need for a variance, use permit, pole location and other Answer locations. Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Gonzales and unanimously carried to Hrg Closed close the Public Hearing. Councilmember Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Res. 08-055 USE PERMIT UP -2007-07, A REQUEST TO ALLOW THE CONSTRUCTION AND USE OF A AppvgUP TELECOMMUNICATIONS FACILITY, LOCATED AT 273 E. GLADSTONE STREET, AZUSA. Tele Facility 273 E. Gladstone Moved by Councilmember Hanks, seconded by Councilmember Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: Councilmember Hanks offered a Resolution entitled: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Res. 08-056 VARIANCE V-2007-08, A REQUEST TO ALLOW THE CONSTRUCTION AND USE OF A Appvg Var TELECOMMUNICATIONS FACILITY, LOCATED AT 273 E. GLADSTONE STREET, AZUSA. Tele Facility 273 E. Gladstone Moved by Councilmember Hanks, seconded by Councilmember Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, BANKS, ROC14A NOES: COUNCILMEMBERS: NONE' ABSENT: COUNCILMEMBERS: NONE 07/08/08 PAGE THREE The CONSENT CALENDAR consisting of Items D-1 through D-12 was approved by motion of Mayor Consent Cal Pro -Tem Carrillo, seconded by Councilmember Gonzales and unanimously carried with the exception of Approved items D-3, 4, and 9, which were considered under the Special Call portion of the Agenda. 1. The minutes of the regular meeting of June 16, 2008, and the special/adjourned meetings of May Min appvd 27"', June 23id and June 260', 2008, were approved as written. Councilmemers' Hanks and Gonzales abstained from the minutes of June 26"' as they were not in attendance at the meeting. Mayor Pro - Tem Carrillo abstained from the minutes of June 23rd as lie was not in attendance. 2. Human Resources Action Items were approved as follows: HR Action Items Merit Increase and/or Regular Appointments: M. Bertelsen, J. Landa, J. Poulos, B. Hale, and M. Bowman. New Appointment: D. Bobadilla, Principal Civil Engineer and J. Picazo, Water Distribution Worker 1. 3. SPECIAL CALL ITEM. Spec Call . 4. SPECIAL CALL ITEM. Spec Call 5. Matrix Software Annual Maintenance And Support Contract. Formal sealed bids were waived in Matrix Software accordance with Azusa Municipal Code Section 2-523 section B, computer software maintenance Annual Maint services and 2-523 section C, no competitive market and the software maintenance and support & Support contract from Matrix Imaging, in the amount of $16,834.00, was approved. Contract 6 . Motorola Mobile Computer Display Software Maintenance Contract. Formal sealed bids were Motorola Mobile waived in accordance with Azusa Municipal Code Section 2-523 section B, computer software Computer Dis maintenance services and 2-523 section C, no competitive market and the software maintenance and Service Contract support agreement from Motorola Inc, in the amount of $21,752 was approved. 7. Novell Software Annual Maintenance and Support and Licensing. Formal sealed bids were waived Novell Software in accordance with Azusa Municipal Code Section 2-523 section B, computer software maintenance Annual Maint services and approval was given for software maintenance support and licensing from CDW-G, in Svs Contract the amount of $18,836. 8. Sirsi Library Computer Software Annual Maintenance Contract. Formal sealed bids were waived in Sirsi Lib Comp ' accordance with Azusa Municipal Code Section 2-523 section B, computer software maintenance Annual Maint services and 2-523 section C, no competitive market and approval was given for the annual software contract maintenance and support agreement from SIRSI Corporation, in the amount of $23,136.62. 9. SPECIAL CALL ITEM. Spec Call 10. Purchase Of New Digital Document Imaging Center. Approval was given for the issuance of a Purchase Digital purchase order in an amount not to exceed $15,609 to Konica Minolta Business Solutions of Document Anaheim, CA, for the purchase of a Konica Minolta BizHub 750 digital document imaging center, Imaging center under the provisions of A.M.C. Section 2-523 (e), competitive bidding already completed Konica Minolta (California Multiple Award Schedule (C.M.A.S.) Contract number 3-02-36-0052A.) 11. Agreement Renewal With LA WORKS For Fy 2008/09. Approval was given and the City Agmt w/LA Manager was authorized to execute the agreement with LA Works for Fiscal Year 2008/09 WORKS in an amount not to exceed $31,338. 12. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 08-058 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. SPECIAL CALL ITEMS Special Call 'Mayor Rocha addressed the Treasurer's Report thanking and expressing appreciation to the City Treasurer Rocha Marcene Hamilton for her great work and announced that interest earned from investments as of July 1, Comments 2008, is $3,170,130.85. Moved by Councilmember Hanks, seconded by Councilmember Macias and unanimously carried to Treas Rpt receive and file the City Treasurer's Report as of May 31, 2008. Councilmember Gonzales addressed the purchase of a% ton van for the Library asking about the difference Gonzales in cost between the $44, 000 and the $49,000. Library Director Tovar responded stating that the difference Comments had to do with the weight of the vehicle, the higher amount was for a 1 ton van and the other for a3/4 ton van; he stated the one selected would not be transporting heavy items. 07/08/08 PAGE FOUR Moved by Councilmember Hanks, seconded by Councilmember Macias and unanimously carried to Pur Dodge approve the purchase of a 2008 Dodge Sprinter 3/4 ton van, under the provisions of Section 2-523 (d) Sprinter Bidding Process Already Completed, of the Azusa Municipal Code, and authorization was given to issue a Library Purchase Order to Hunter Dodge, Chrysler, Jeep of Lancaster, CA, in an amount not to exceed $44,878.38. Councilmember Hanks addressed the proposed resolution regarding opposition to conversion of HOV lanes Hanks to HOT lanes on the 210 and 10 freeways; he read comments into the record which, among other things, Comments consisted of the theory behind the HOV-HOT lane conversion and MTA beliefs. He read the following good things about MTA proposal: there is $214 M in Federal Grant Money available for this; there are knowledgeable people whose input makes this worth discussing and the current freeway system really is dysfunctional. The following are the bad things about the MTA proposal: in order to obtain Federal Grant money the Legislature must approve congestion pricing by October; there will not be a plan developed by October, we would be accepting this blindly at this time; a one year trail is proposed, but no escape clause is provided if we decide that we don't like this at the end of the first year. and there is no alternative to using the HOT lane offered to us by the MTA. The funding for the Gold Line, which is our preferred way of taking cars off of the fi•eeway has been taken out of play for at least a year. He recommended adoption of the resolution opposing the conversion of HOV to HOT lanes with the following added to Section 1: "Unless an alternative means of traffic reduction is provided by funding the extension of the Gold Add to Line Foothill Extension through Azusa to the amount necessary to provide a 20% local match, Resolution allowing the Construction Authority to apply for an 80% Federal match bringing an additional $320 Million to increase local transit options, and construct a necessary light rail system to the San Gabriel Valley." Councilmember Hanks offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS OPPOSITION TO THE CONVERSION OF EXISTING HIGH OCCUPANCY VEHICLE (HOV) LANES TO HIGH OCCUPANCY TOLL (HOT) LANES ON THE 1-210 AND 1-10 FREEWAYS. Moved by Councilmember Hanks, seconded by Councilmember Macias to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:02 P.M. THE CITY COUNCIL RECONVENED AT 9:12 P.M. Res 08-057 Opposing Conversion HOV to HOT Lanes 210 & 10 freeways Convene CRA Cncl Rec Councilmembers congratulated Max's Restaurant on the successful move into the downtown area and Comments Mayor Rocha talked about the success of the Foothill Shopping Center. Cncl It was consensus of Councilmembers to adjourn in memory of Guadalupe Munoz. Adjourn in Memory of G. Mui3oz UPCOMING MEETINGS: Upcoming July 21, 2008, City Council Meeting -6:30 p.m. (Auditorium) Meetings July 28, 2008, Utility Board Meeting — 6:30 p.m. (Light and Water Conference Room) August 4, 2008, City Council Meeting - 6:30 p.m. (Auditorium) TIME OF ADJOURNMENT: 9:12 P.M. NEXT RESOLUTION NO. 2008-059. NEXT ORDINANCE NO. 2008-010. 07/08/008 PAGE FIVE AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ' ABSENT: COUNCILMEMBERS: NONE THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:02 P.M. THE CITY COUNCIL RECONVENED AT 9:12 P.M. Res 08-057 Opposing Conversion HOV to HOT Lanes 210 & 10 freeways Convene CRA Cncl Rec Councilmembers congratulated Max's Restaurant on the successful move into the downtown area and Comments Mayor Rocha talked about the success of the Foothill Shopping Center. Cncl It was consensus of Councilmembers to adjourn in memory of Guadalupe Munoz. Adjourn in Memory of G. Mui3oz UPCOMING MEETINGS: Upcoming July 21, 2008, City Council Meeting -6:30 p.m. (Auditorium) Meetings July 28, 2008, Utility Board Meeting — 6:30 p.m. (Light and Water Conference Room) August 4, 2008, City Council Meeting - 6:30 p.m. (Auditorium) TIME OF ADJOURNMENT: 9:12 P.M. NEXT RESOLUTION NO. 2008-059. NEXT ORDINANCE NO. 2008-010. 07/08/008 PAGE FIVE