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HomeMy WebLinkAboutMinutes - January 5, 2009 - CCCITY OF AZUSA ' MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 5, 2009 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702. CEREMONIAL Ceremonial The City Council presented a Proclamation to Mr. and Mrs. James Wall in recognition of their services to Proc to the the City of Azusa. Walls The City Council presented Certificates of Recognition to Azusa High School Varsity Football Team for Cert to ABS winning Montview League Championship. Var Football The presentation of proclamations to Mrs. Bonnie Guadagnino and Mr. John Dierking for their services to Procs not the City of Azusa were not made at this time but may be presented at another meeting. presented CLOSED SESSION Closed Sess ' Ms. Donna Matson addressed Council regarding her property at 830 N. Azusa Avenue detailing the events D. Matson that have taken place with regard to the potential sale, i.e. offers and a $10,000 deposit by Watt Genton in Comments 2006/07 and the proposed agreement with the City; she presented paperwork and copies of escrow papers to City Clerk. Mr. Mike Lee addressed Council regarding the properties listed under Real Property Negotiation M. Lee expressing his opposition to eminent domain and the treatment of small businesses in Azusa. Comments Mr. Roy Fowler addressed Council requesting reconsideration of the use of eminent domain to acquire his R. Fowler property and business at 17511 E. Arrow Hwy, Azusa; he advised that ]re has been making a good living Comments there during the last 40 years. He talked about the overwhelming public support his has received on their petition against the eminent domain. Mr. Greg Fowler addressed Council expressing his objection to the use of eminent domain in acquiring the G. Fowler property at 17511 E. Arrow Hwy. • Comments Mr. Jorge Rosales addressed Council stating that on December I", Ire raised an issue about vacant property J. Rosales at 830 N. Azusa Avenue and was told it was owned by Dr. Habern and now Ire finds that it's owned by Comments Donna Matson. He had also asked about the owner of the property its APN Number is 8608-025-012, and found that it's owned by Alexios & Tashia Vagenas Trust; he requestedclarification of the owner of the properties in question. The City Council recessed to Closed Session at 7:07 p.m. to discuss the following: Recess ' 1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiations Under Negotiation: Price and Terms of Payment Address: Negotiator: a. 830 N. Azusa Avenue, Azusa, CA 91702, Donna M. Matson (APN 8608-025-013) b. 17511 E. Arrow Hwy, Azusa, CA 91702 Fowler Family Trust (APN 8621-024-001) 2. _CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov. Code Sec. 54956.9 Conf w/legal j>y. AJDM v. City of Azusa, et al. Los Angeles Superior Court, Case No. BSI 11893 and City of Azusa Cnsl v. AJDM Corp. Los Angeles Superior Court, Case No. KC051862. (D -Club) AJDM D-Clul The City Council reconvened at 7:40 p.m. There was no reportable action taken in Closed Session. Reconvened No Reports Mayor Rocha called the meeting to order. �` Call to Order Karen Nutt led in the Salute to the Flag. Flag Salute INVOCATION was given by Bishop Sergio A. Rios of Azusa 2"d Ward Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRE SENT: Also Present City Attorney Carvalho, City Manager Delach, Police Chief Garcia, Economic and Community Development Director Christianson, Assistant Community Development Director McNamara, Director of Public Works/Assistant City Manager Haes, Public Information Officer Quiroz, Administrative Services Director -Chief Financial Officer Kreimeier, Library Director Tovar, Director of Recreation and Family Services Jacobs, Recreation Supervisor Gonzales, Tierra West Consultant Ometeotl, City Clerk Mendoza, Deputy City Clerk Toscana. PUBLIC PARTICIPATION Pub Part Mr. Paul Naccachian addressed Council announcing that he is running for City Council; has a business here P• Naccachian and is an attorney; is a public servant; worked on the Human Relations Commission and met many people. Comments He stated that he is focused on improving the qualities, investing tax dollars, create job opportunities, implement plans to obtain and maintain downtown communities, help seniors; has a personal passion investing in youth, and invited all to visit his website at www.electpaulnow.com Mr. Mike Lee addressed Council wishing all a happy new year; asked to keep Council meetings televised M. Lee and transparent; pray for family in Covina who recently had a tragedy; and announced the success of the Comments Knights of Columbus pancake breakfast and other successes in Azusa. Mr. Jim Gore, Project Manager of Vulcan Materials Company, announced the upcoming Open House to be J. Gore held on January 13, 2009, at 6:30 p.m. at the Azusa Readiness Center, Todd Avenue and Sierra Madre Comments Avenue, to introduce proposed project regarding Azusa Rock to improve the reclamation plan that exists and to receive community input; he advised that other meetings will be held. Mr. Eddie Alvarez addressed Councilannouncing that there will be a fundraiser for the Ortega Family of E. Alvarez Covina who recently had a tragedy at Jakes Hot Dogs on Sunday, January 11, 2009, from 9 a.m. — 6 p.m., Comments 25% of the proceeds will be donated to the family and a bake sale will be held and 100% of proceeds will go to the family; there will also be other fundraising efforts. Ms. Jayne Foote, on behalf of the Azusa Chamber of Commerce, announced the upcoming City Council J. Foote 2009, from 6:30 p.m. — 8:30 p.m. at the Azusa Senior Comments Candidate's Forum on Thursday, January 29'h, Center, 740 N. Dalton. She also announced the "Meet & Greet for the City Council, City Clerk and City Treasurer candidates on Saturday, February 7, 2009 from 10 a.m. — 12 p.m. also at the Senior Center. Mr. Nick Rosales addressed Council wishing all a blessed year; announced the free loan modification N. Rosales workshops at Regent Reality on the first Wednesday of every month from 5 p.m. — 8 p.m., and that he is a Comments candidate in the upcoming election and invited all the to Meet and Greet on Saturday, February 7'h. Mr. Dennis Willut addressed Council questioning why his amount of $62.00; lie questioned the inspection fees for poles; and expressed his opinion on other items of concern. mother received a check from the City in the D. Willut rental housing; suggested underground power Comments Mr. Art Morales addressed Council questioning the public participation and public hearing card policy; A. Morales greeted all in attendance; and expressed his opinion on candidates running PAr office. Comments REPORTS UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF City Manager Delach responded to questions stating that the Target Project is on tract; Council recently approved the development agreement and due to the state of the economy there is a possibility there may be a delay, there is none. He advised that Mr. Willut has been told that the City check issued was for a return on a deposit for a water meter. The Rental Inspection Program is done for the protection of the tenants, to insure that owners maintain rental property with proper health and safety issues. He responded to questions regarding underground utilities. City Attorney Carvalho responded to questions regarding the submitting cards for public speaking noting that the Brown Act does not require this, but, the City has a resolution which adopts rules and regulations regarding time limits and suggestions to fill out a card in order to gauge time and accuracy for public speakers. 01/05/09 PAGE TWO Rpts/Updates City Mgr Comments City Attny Comments Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Carrillo and unanimously Certificates carried to approve request for certificates of gratitude to the following for their help during the of Appreciation holiday food drive: Azusa Unified School District - all schools, MOT, Elaine Dominguez, Holiday Food Knights of Columbus Manresa Council 3522, Christbridge Academy, CCD, Chamber of Drive Commerce•, Toy Drive: Canyon City Car Club, Robert Gonzales, Mike Milton, Kohl's, PT Cruisers, and the drivers who picked up the food from the various locations. Councilmember Carrillo thanked all for their well wishes over td -holidays and wished all a Carrillo prosperous 2009. Comments Councilmember Macias wished all a happy new year and announced that on Saturday, January Macias ' 10th, from 10 a.m. — 12 p.m. there will be a workshop at the City Library entitled "How To Buy A Comments Home", which will include qualifying for credit, foreclosures, and where to go for help, which is a series of financial workshops to be held sponsored by Friends of the Library; translators will be available and it's free to all. Councilmember Hanks wished all a Happy New Year and welcomed all back from the holiday. Hanks Councilmember Gonzales wished all a Happy and Prosperous New Year. Gonzales Mayor Rocha asked that the meeting be adjourned in memory Ernest Martinez Breceda and Gina Rocha Marquez, and wished all a Happy New Year. He announced the Hands Across Azusa to be held Comments January 18, 2009; City Council Candidate's Forum to be held Thursday, January 29, 2009and the Meet and Greet the City Council, City Clerk and City Treasurer Candidates on February 7, 2009. He asked about the increase in Athens cost of fuel when prices were high and what will be one now that they are lower. City Manager responded stating that they are working with the City Attorney to roll back rates and it would probably be brought to a Utility Board Meeting. Sched items Hrg PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 35Th Pub G CDBG YEAR PROGRAM (FY 2009/10). ' City Manager Delach advised that the Section 108 Loan that was entered into many years ago for downtown improvements has now been paid off and that why there is additional funds to use. Economic and Community Development Director Christianson addressed the Hearing stating that the preliminary new allocation amount for 2009/10 is $597,788 with an additional $39,457 in prior year funds for a total of $637,245 and of the $597,788, 15% or $89,668, can be used for public service projects. IIe listed the requests and recommended amounts for non-public and public service projects as follows: Project Requested Amount Recommended Amount Nm -Public Service Protects: ' Administration $ 59,778 $ 59,778 Slauson Park Playground Improvements $ 85,000 $ 85,000 Gladstone Park Playground Improvements $ 85,000 $ 85,000 Single Family Housing Rehabilitation $237,813 $23-7,813 Code Enforcement Program7$ 9.986 $ 79.986 Subtotal: 547 577 IL41577 Public Service Proiects (15% Cap Limit of $89.668) After School Program $ 60,000 $ 50,896 Homework House $ 20,000 $ 10,000 Sr. Nutrition Site Manager $ 18,772 $ 18,772 Sr. Referral & Case Management $ 18,500 $ 10,000 Homeless Assistance/ESGVCH $ 10,000 $ 0 Cory's Kitchen 9 $ 0 Subtotal $138,391 J $ 89.668 GRAND TOTAL: WIM] Mayor Rocha addressed the public hearing stating that although Los Angeles County has imposed a $10,000 minimum for any project funded, he pointed out that Cory's Kitchen is receiving $4,000 from the City of West Covina; City Manager Delach responded stating that they are an entitlement City that deals directly with Federal Government and doesn't have to follow County guidelines. 01/05/09 PAGE THREE City Mgr & E-0 & Com Dev Di; Comments Projects requested Public and Non -Public and Recommenda- tions Rocha Comments The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice Hearing Open of said Hearing published in the Azusa Herald on December 25, 2008. Ms. Karen Nutt of Homework House addressed the Public Hearing detailing the work that they do with the K. Nutt children of Azusa as well as future programs they wish to implement. homework Hse Mr. Adrian Greer of Homework House addressed the issue requesting $20,000 instead of $10,000 proposed A. Greer by the City and detailed future programs lie would like to see implemented to reach additional families of Homework Hse Azusa. Mr. Art Morales addressed the Public Hearing requesting free swim for the children of Azusa. A. Morales Ms. Amy Gratey of Santa Anita Family Services addressed the Public Hearing detailing the services A. Gratey provided to seniors of the City of Azusa and the reduction in services from other agencies due to Santa Anita preventative services. Fain Svs Mr. Jorge Rosales addressed the Public Hearing stating that during the last three years lie has seen the J. Rosales funding go to the same programs; he questioned the administrative cost and potential "double dipping'; he Comments suggested that Cory's Kitchen and San Gabriel Valley Coalition For The Homeless receive $10,000 each to be taken from the After School Programs and during budget time they could make up the $20,000 in addition to the $9,000 talked about. Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Carrillo and unanimously carried to Hrg Closed close the Public Hearing. Discussion was held regarding the After School Programs and City Manager advised that he would respond Discussion to Mr. Rosales' e-mail and information on administration cost process. Staff provided additional information regarding After School playgrounds; general administration required, i.e. monitoring various paperwork; administering home rehab; code enforcement; preparing loan documents. Mayor Rocha talked about the advantages of the East San Gabriel Valley Coalition For the Homeless and Rocha suggest that they be allocated $10,000 and $10,000 to Corey's Kitchen for their services to Azusa, and to Comments make up the difference during the budget process. Moved by Councilmember Hanks, seconded by Councilmember Macias and carried to approve Items approved applications as presented by staff and in the future if they wish to make the contributions, it would go as submitted ' through the budget process. Mayor Rocha dissenting. Councilmember Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE Res. 09-C1 STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND SELECTING PROJECTS FOR CDBG FUNDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL 351' Year YEAR 2009-10. Moved by Councilmember Hanks, seconded by Councilmember Macias to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS NOES: COUNCILMEMBERS: ROCHA ABSENT: COUNCILMEMBERS: NONE The CONSENT CALENDAR consisting of Items D-1 through D-15 was approved by motion of Mayor Pro -Tem Carrillo, seconded by Councilmember Gonzales and unanimously carried with the exception of items D-2, 3, 6, 9, 12, and D-13, which were considered under the Special Call portion of the Agenda. 1. The minutes of the regular meeting of December 15, 2008, were approved as written. 2. SPECIAL CALL ITEM. 3. SPECIAL CALL ITEM. Consent Calend D-1-15 Approvt D-2, 3, 6, 9, 12, & 13, Spec Call Min appvd Spec Call Spec Call 4. Approval was given to amend the Library Department's budget by $6,400 with funds donated by Lib Bud Amen( Criterion Catalyst and Technologies Company in the City of Azusa. Criterion Cat. 5. Approval was given to award the conversion of one 2007, Chevrolet Tahoe to 10-8 RETROFIT INC, PD Vehicle the lowest responsible bidder, in the amount of $10,262.78. Conversion 6. SPECIAL CALL ITEM. 01/05/09 PAGE FOUR •� Spec Call The City Treasurer's Report as of November 30, 2008, The bond reduction request by Christopher Homes for Tract 63336-02, (Mapleton) was approved. A contract was awarded to Reynolds Buick -GMC in an amount of $71,732.51 for the purchase of a 2009 GMC 7500 7-9 Yard Dump Truck. JF Bruce Construction has completed the construction of the Block 36 Storm Drain Project, No. 6650913; the Notice of Completion was approved; the Mayor was authorized to execute and the City Clerk was authorized to file same with Office of the County Recorder. Authorization was given to staff to administer a, formal _Request insurance broker services, i.e. life, short and long tern disability, L and Flex spending account, to explore cost-saving alternatives. The following resolution was adopted and entitled: A RESOLUTION OF THE CrPV COUNCIL OF THE CITY OF A&SA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. SPECIAL CALL ITEMS Mayor Rocha addressed items regarding HR Action Items and Accounts Payable position, suggesting that the establishment of the Account Payable Specialist and salary schedule should have been placed before the approval of the item on the HR Action items. City Manager Delach responded, agreeing and stating that the items should have been placed as one or the establishment of specifications should have come first. Moved by Councilmember Hanks, seconded by Mayor Pro -Tem Carrillo and unanimously carried to approve the Human Resource Action Items and the Establishment of specifications and reclassification of Accounts Payable Specialist as follows: Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointments: W. Johnson, Police Officer Reclassification: R. Toledo, Accounts Payable Specialist New Appointments: K. McMath, Police Dispatcher Separation: E. Street, Police Captain and D. Ramirez, Senior Office Specialist. Pursuant to City of Azusa Civil Service Rules Section 3.3 and 3.9, the new classification Payable Specialist, and reclassification of incumbent, the corresponding salary schedule and the pay be retroactive to July 1, 2008, was approved. Item regarding records request policy was clarified as there was a typo in section 3. Councilmember Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF AZUSA, CALIFORNIA, APPROVING A POLICY FOR HANDLING REQUESTS FOR INSPECTION AND/OR COPYING OF PUBLIC by Councilmember Hanks, seconded by Mayor Pro -Tem Carrillo Resolution passed and adopted by the following vote of the Council: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA COUNCILMEMBERS: NONE COUNCILMEMBERS: NONE Councilmember Macias addressed item the Reliance I Quarry, Reliance I Landfill and Reliance Azusa Quarry asking for clarification. City Manager Delach and City Attorney Carvalho responded stating that originally there were two separate reclamation plans, one for Irwindale and the other for Azusa and now due to a change in the law since the initial approval of the plans the Office of Mine Reclamation concludes that the mines comprise one large pit quarry that straddles two jurisdictions. The question is which City should be the lead agency and the City Attorney stated after an extensive analysis that Irwindale should be due to monitoring the reclamation. NOC JF Bruce Block 36 Storm Drain RFQ Ins broker Svs Spec Call Items Items Approved HR Action Item: Approved Councilmember Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENT Res. 09-C3 THAT THE CITY OF IRWINDALE ACT AS LEAD AGENCY FOR ADMINISTRATION OF THE Irwindale Lead ANTICIPATED COMBINED RECLAMATION PLAN FOR THE RELIANCE I QUARRY, RELIANCE Agency Rec I LANDFILL, AND RELIANCE — AZUSA QUARRY. Plan Moved by Councilmember Hanks, seconded by Mayor Pro -Tem Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Mayor Rocha addressed the NOC for the Pavement Management Plan congratulating and thanking Acting Rocha Assistant City Manager Haes for completing the project in a timely manner as well as at a cost savings of Comments $23,510. Moved by Councilmember Hanks, seconded by Mayor Pro -Tem Carrillo and unanimously carried to NOC Pavement approve the Notice of Completion for the Pavement Management Plan Year 5 Improvements; authorize the Management Mayor to execute same and authorize the City Clerk to file with Office of the County Recorder. Plan Year 5 Mayor Rocha requested clarification on the RFP for contract in correlation with Grant Writing and Rocha Administrative Services. City Manager Delach responded stating that they would like to secure grant funds Comments for downtown parking needs for the areas adjacent to the future Gold Line Station and downtown commercial revitalization district. Moved by Councilmember Hanks, seconded by Mayor Pro -Tem Carrillo and unanimously carried to RFP for Grant authorize staff to solicit a Request for Proposal (RFP) for grant writing and administrative services and Writing & Admin authorize staff to award a contract to the most qualified respondent. Services THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT CRA Convene 9:14 P.M. THE CITY COUNCIL RECONVENED AT 9:38 P.M. Cncl reconvened It was consensus of Councilmembers to adjourn in memory of Ernest Martinez Breceda and Gina Adjourn in Marquez. memory of E. Breceda & °• . G. Marques UPCOMING MEETINGS: Upcoming January 12, 2009, Special Meeting- City Attorney/City Manager Evaluation -Work Plan -Goal Setting Meetings Session — 6:00 p.m. (Closed Session), Emergency Operation Center, 725 N. Alameda, Azusa, CA 91702 January 20, 2009, (Tuesday) City Council Meeting — 6:30 p.m. (Auditorium) January 26, 2009, Utility Board Meeting— 6:30 p.m. (Light and Water Conference Room) February 2, 2009, City Council Meeting — 6:30 p.m. (Auditorium) TIME OF : 9:39 P.M. NEXT RESOLUTION NO. 2009-05. NEXT ORDINANCE NO. 2009-01. 01/05/09 PAGE SIX