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HomeMy WebLinkAboutMinutes - March 16, 2009 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR/SPECIAL MEETING MONDAY, MARCH 16, 2009 - 6:07 P.M. The City Council of the City of Azusa met in regular/special session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order. Call to Order Members of the Amvets Post Number 113 led in the salute to the Flag. Flag Salute INVOCATION was given by Pastor Eddie Valasquez of the Jesus Is Lord Church Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present 'City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Azusa Police Chief Garcia, Director of Public Works/Assistant City Manager Haes, Economic Development Director Christianson, City Treasurer Hamilton, Director of Recreation and Family Services Jacobs, Library Director Tovar, Library Adult Service Supervisor Shahsavari, Director of Administrative Services/Chief Financial Officer Kreimeier, Assistant Community Development Director McNamara, City Clerk Mendoza, Deputy City Clerk Toscano. Mayor Pro -Tem Carrillo offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, RECITING Res. 09-C25 THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD IN THE CITY ON MARCH 3, 2009, Declaring the DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY THE Results of the PROVISIONS OF LAW. Election Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias and unanimously carried to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE City Manager Delach administered the Oath of Office to newly elected City Clerk Vera Mendoza. Mrs. Oath of Office Mendoza thanked all the citizens of the City and her family in hopes.that the next four years are very V. Mendoza fruitful 'City Clerk Mendoza administered the Oath of Office to newly elected City Treasurer Marcene Hamilton. Oath of Office Mrs. Hamilton thanked all for the support she received from the community as well as her family. M. Hamilton City Clerk Mendoza administered the Oath of Office to newly elected Council Member Keith Hanks. Mr. Oath of Office Hanks thanked all who supported him. K. Hanks Ms. Kathryn Gonzales administered Oath of Office to newly elected Council Member Robert Gonzales. Oath of Office Mr. Gonzales thanked all in the community with special thanks and enduring love to his family. R. Gonzales Mrs. Linda Rocha administered the Oath of Office to newly elected Mayor Joseph Romero Rocha. Mayor Oath of Office Rocha introduced his family who shared in his success and he thanked the community for their support. J. Rocha The City Council recessed for light refreshments at 6:44 p.m. The City Council reconvened at 7:31 Recess p.m, Reconvened Mayor Rocha called the meeting to order. PUBLIC PARTICIPATION Call to Order Pub Part Mr. Mike Lee addressed Council regarding the low voter turnout and urged all to get out and vote in the M. Lee next election in May; he talked about the fundraiser for Azusa High School Band; wished all Council Comments Members, City Clerk and City Treasurer good luck in their next term, and thanked Chief of Police Garcia for being a guest speaker at the Library during lunch. 'Mr. Jesse Avila congratulated all incumbents for winning the election; announced the 401° Anniversary of J. Avila the Helping Hand on April 17th at the Woman's Club where they will be honoring founding leaders. He Comments also announced the Helping Hand Day at the Races to be held on March 290" at 12:30 p.m. For more information call him at (626) 482-6218. Ms. Peggy Martinez congratulated the Council incumbents on being re-elected. She announced the P. Martinez Downtown Business Association meeting on Thursday, March 19"at the Senior Center which the Comments Redevelopment Agency and Lewis Homes will be guest speakers. 2008 Miss Azusa Wanda Perkins thanked Council and bid farewell as she is the outgoing Miss Azusa; she announced that the pageant will be March 21, 2009 at Citrus College Performing Arts Center at 6:00 p.m.; she thanked Mayor and City Councilmember for their support and kindness throughout her rein. Contestants for Miss Azusa and Miss Outstanding Teen introduced themselves to Council and audience. Mr. Sal Martinez, President of Azusa American Little League congratulated all winners in the Council race S. Martinez and also all who sought the positions. He thanked all for their attendance at Opening Day ceremonies and Comments invited all to attend the Little League Dinner/Dance on April 4, 2009, at the Azusa Woman's Club from 6:00. p.m. — 11:00 p.m.; tickets are $13 presale and $15 at the door; for additional information call (626) 665-4562. Ms. Susanne Avila of California Resource Connections thanked all that were sworn in. She invited all to a S. Avila free Composting Workshop on Saturday, March 28° at 9:30 a.m., at the Azusa River Park. Sponsors Comments include: Los Angeles County Public Works, Rivers and Mountains Conservancy, California Conservation Corp, Rainbird, and the Neighborhood Wellness Center. 'Mr. Jeffrey Cornejo welcomed the new Council, City Clerk and City Treasurer into another term of office. J. Cornejo He invited all to the 11'" Annual UMAYPA Annual Scholarship Dance on Saturday, March 21, 2009, from Comments 7:00 p.m. to 11:30 p.m. at the Azusa Woman's Club. For further information call (626) 334-8904. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Updates/cncl Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously carried to Proc Arbor Day approve request for proclamation to celebrate Arbor Day on April 16, 2009. April 16, 2009 Director of Public Works/Assistant City Manager Haes provided an update on Linda Demmers, Dir PW Haes Professional Library Building Consultant, who will be performing an assessment of the Library needs Update on which will consider population in Azusa for the next thirty to forty years, recommend the proper size of a L. Demmers Library the community needs, etc. She will create a schematic outline of the size and make-up of the Professional building, prior to obtaining an architect; the contract is under $10,000 and can be approved by the City Library Bldg Manager. After discussion, staff was directed to move forward with the contract with Linda Demmers, Consultant Professional Library Building Consultant and look into the feasibility of working with Downtown North Developers to see if this is reimbursable or provide a share of the cost under their agreement. UPDATE ON RANCH MARKET SHUTTLE. Director of Public Works/Assistant City Manager Haes Update and addressed the matter stating that the Ranch Market shuttle has been in operation for about a month, there modification of have been no riders and it is costing the City $100 per week to operate on Saturdays; he suggested that shuttle schedule residents call Azusa Transit at (626) 812-5206 to schedule pick up at the site, and also recommended to Ranch Mkt 'cancel Saturday service. He advised that signage would be modified and announcements would be placed on cable television, City's website and advertised in the newsletter to residents. Library Director Tovar introduced Mr. James Peek, newly -appointed Senior Librarian, Technology Library Dir Services for the Library Department, and Mr. Peek addressed Council and audience with comments about intro J. Peek his first few weeks of employment with the City. Mayor Pro -Tem Carrillo congratulated all who won in the election and thanked the voters for re-electing all Carrillo of the incumbents. Comments Councilmember Macias congratulated all who were re-elected as well as all candidates who sought Macias positions. He reiterated that March 20ih is the Helping Hand Day at the Races and on April 17" is the 40th Comments Anniversary of Helping and invited all to participate. 03/16/09 PAGE TWO Councilmember Gonzales expressed his appreciation to the community for placing him back in office for another four years. He announced that on Sunday, March 22, 2009, there will be a Spaghetti Luncheon for John Guardado who has recently had a serious trucking accident, the luncheon is from 12:00 noon — 5:00 p.m. at St. Francis of Rome Parish Hall at 5" and Dalton Street, the donation is $8.00 per person; for additional information call George Garcia at (626) 392-6258. He requested that staff look into the feasibility of loosening up on the restrictions of the banner ordinance, temporarily, in light of economic times. City Attorney Carvalho responded that there is no need to amend the ordinance but perhaps seek options i.e. no aggressive enforcement for a time period, etc. Councilmember Hanks thanked all who have allowed him to continue in office for another four years; he talked about the challenges and disappointments in running in an election but encouraged all to continue to 'seek office as public service is very important. Mayor Rocha congratulated to all who ran in the election. City Attorney Carvalho presented information on pending legislation, AB 1015, which would outlaw the ability of minors to purchase items with nitrite oxide. Mayor Rocha advised that he has contacted many local stores regarding the problem with minors huffing out of aerosol spray cans, and they have agreed not to sell aerosol cans to minors. He also advised that a community workshop was held on March 111° on the issue, where 50 parents were in attendance, and another would be held in April at Murray School. He thanked Steve Juarez and Sal Martinez of Azusa and National Little Leagues for their great opening day ceremonies; he congratulated Library Director Albert Tovar for the success of the Bookmobile Ribbon Cutting, with special thanks to Robert Donnelson for the idea of satellite Libraries. SCHEDULEDITEM Gonzales Comments Hanks Comments Rocha Comments Sched Items Moved by Councilmember Hanks, seconded by Councilmember Gonzales and unanimously carried to Macias Mayor appoint Councilmember Macias to the position of Mayor Pro -Tem. Pro -Tem The CONSENT CALENDAR consisting of Items F -I through F-9 was approved by motion of Consent Calenda Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously carried with the Approved exception of items F-4, 5, and 7, which were considered under the Special Call portion of the Agenda. F4, 5, 7 Spec 1. The minutes of the regular meeting of March 2, 2009, were approved as written. Min appvd ' 2. Human Resources Action Items were approved as follows: HR Action Items Merit Increase and/or Regular Appointments: F. Cawte, K. Godbey, J. Picazo, E. Cardoso, J. Sanchez, R. Zuniga, C. Davis, R. Sok, E. Harris and S. Salvatore 3. Approval was given to award a contract to TSR Construction and Inspection Inc., in the amount of TSR Construct. $134,900 for construction services related to the Light Building Remodel project. Light bldg rmdl 4. SPECIAL CALL ITEM. 5. SPECIAL CALL ITEM. Spec Call Spec Call 6. Authorization was given to staff to enter into a professional services agreement with The Prizm Prizm Group Group for a "not to exceed" fee of $19,910 to provide topographic survey and mapping services for Mapping Svs Foothill Boulevard between Todd Avenue and Orange Avenue. Spec Call 7. SPECIAL CALL ITEM. 8. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 09-C C27. CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. 9. Authorization was give to the Mayor to sign the renewals of the General Services Agreement General Services ' between the City of Azusa and the County of Los Angeles for a five-year period, commencing July w/Co of LA 1, 2009 through June 30, 2013. SPECIAL CALL ITEMS Spec Call Items Councilmember Hanks addressed item regarding the Memorandum of Understanding for member in the Hanks Los Angeles Storm Water Quality Partnership expressing the importance of taking the pro -active approach Comments to facilitate a collaborative working relationship with the Regional Board and NPDES; he praised staff for Storm Wtr this action. Partnership Director of Public Works/Assistant City Manager Haes responded to questions regarding the fiscal impact Dir Pub Wks stating that the cost of $2,500 per month and may be reduced if other cities join the Partnership. Comments 03/16/09 PAGE THREE i City Attorney Carvalho advised that since the MOU is not attached the motion could authorize the City City Attorney Manager to execute the agreement. City Manager of Monrovia and Chair of the Los Angeles Storm Comments Water Quality Partnership Scott Ochoa addressed Council and congratulated all incumbents. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales and unanimously carried to MOU LA Storm approve entering into a Memorandum of Understanding for membership in the Los Angeles Storm Water Quality Water Quality Partnership. Partnership Councilmember Gonzales addressed item regarding award of the contract for the City Yard Block Wall Gonzales asking if staff is seeking companies based in Azusa to submit bids for projects; Director of Public Comments Works/Assistant City Manager Haes responded that they did and the bid is being awarded to a local company; further, in the future, he will note on staff report addresses of bidders. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales and unanimously carried to City Yard Block amend the 2008/2009 Capital Improvement Plan to change the scope of project # 66107A — "I" Street Wall Dump Site Block Wall' to reflect "City Yard Block Wall; and award a contract to C.R. Arbayo Approved Construction in an amount of $18,600 for the construction of the block wall. Mayor Pro -Tem Macias thanked City Manager Delach for the temporary continuation of benefits and Macias salary for employees called to military duty; City Manager responded stating that the deployments are Comments now longer and there is a need to change the policy to carry benefits for longer periods of time. Mayor Pro -Tem Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING Res. 09-C26 TEMPORARY CONTINUATION OF BENEFITS AND SALARY FOR EMPLOYEES CALLED TO Continuation ACTIVE MILITARY DUTY IN SUPPORT OF "OPERATION ENDURING FREEDOM". Benefits & Sal Military Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales to waive further reading Employees and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED CRA Convene AT 8:28 P.M. THE CITY COUNCIL RECONVENED AT 8:46 P.M. Cncl reconvened The City Council recessed to Closed Session at 8:47 p.m. to discuss the following: CLOSED SESSION REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8 Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Under Negotiation: Price and Terms of Payment Address: Negotiator: 236 N. Viceroy, Azusa, CA ATLANTIS GARDEN a. 606 Glenfinnan Avenue, Azusa, CA b. 618 Glenfrman Avenue, Azusa, CA c. 629 G1enSnnan, Azusa, CA d. 641 Glenfinnan Avenue, Azusa, CA e. 644 Glenfinnan Avenue, Azusa, CA f 601 N. Cedarglen Avenue, Azusa, CA g. 615 N. Cedarglen Avenue, Azusa, CA h. 616 N. Cedarglen Avenue, Azusa, CA i. 627 N. Cedarglen Avenue, Azusa, CA j. 628 N. Cedarglen Avenue, Azusa, CA k. 630 N. Cedarglen Avenue, Azusa, CA 1. 627 E. Lime Street, Azusa, CA Carmen Holthe Martha & Filemon Barrientos Ramirez Gilbert Trust Edgardo and Neneth S. Arce Gonzalo Cruz Judy & Darrel Holm Lupe Rubio Lupe Rubio Louis P. Roman E R Cedarglen LLC Guillermo Martinez Lupe Rubio Augustine A. Juarez The City Council reconvened at 9:36 p.m. There was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn. TIME O ADJOURNMENT: 9:36 P.M. CITY CLERK NEXT RESOLUTION NO. 2009-C28. NEXT ORDINANCE NO. 2009-02. 03/16/09 PAGE FOUR Closed Sess Recess Reconvened No Action Adjourn