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HomeMy WebLinkAboutMinutes - June 1, 2009 - CCi CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JUNE 1, 2009 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CEREMONIAL Ceremonial Mayor Pro -Tem Macias administered the Oath to Captain John Momot. Councilmember Hanks Oath to Momot, administered the Oath to Lieutenant Mike Bertelsen. Councilmember Gonzales administered the Oath to Bertelsen & Sergeant John Madaloni. Madaloni Councilmember Gonzales presented Certificate of Recognition to Andrew Moronez, a student from Cert to A. Gladstone High School, for his placing 4th in his Division to get to CIF for golf. Moronez CLOSED SESSION The City Council recessed to Closed Session at 6:45 p.m. to discuss the following: 1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Under Negotiation: Price and Terms of Payment a. Address: Negotiating Parties: b. Address: Negotiating Parties: c Address: Negotiating Parties: 830 N. Azusa Avenue, Azusa, CA 91702 Donna M. Matson 803 N. Dalton Avenue, Azusa, CA 91702 Ramirez Masonry 809 N. Azusa CBS Outdoor (aka Viacom Outdoor) Closed Sess Recess Real Prop Negotiations 830 N. Azusa 803 N. Dalton 809 N. Azusa 2. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6) Conf w/Labor Agency Negotiators: City Manager Delach and Administrative Services Dir -CFO Kreimeier Neg Organizations IBEW The City Council reconvened at 7:42 p.m. City Attorney Carvalho advised that there was no reportable Reconvened action taken in Closed Session. Reports Mayor Rocha called the meeting to order. Call to Order I Mr. Joseph F. Hsu led in the Salute to the Flag. Flag Salute INVOCATION was given by Pastor Samuel Martinez of Christian Faith Center of the Valley Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCH,MEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Azusa Police Chief Garcia, Director of Public Works/Assistant City Manager Haes, Economic Development Director Christianson, Library Director Tovar, Administrative Services Director -Chief Financial Officer Kreimeier, Director of Recreation and Family Services Jacobs, City Treasurer Hamilton, Director of Utilities Hsu, Public Information Officer Quiroz, Assistant Community Development Director McNamara, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Mr. Mike Lee addressed Council and talked about the following subjects: success of the Memorial Day 'Program, his attendance at the Memorial Service of the wife of the Mayor Allen of West Covina, the Transportation Program and honoring the Senior Citizens, poor attendance at the Vulcan meeting, elementary schools and their low ratings, voting in July, and asked all to pray for soldiers. Mr. Jorge Rosales read a letter from Mr. Jim Cortez President of the Downtown Business Association, stating that they will be closing their doors due to the current economic crisis and slow redevelopment. He advised that Ms. Peggy Martinez is retiring as the Downtown Business Association Executive Director and noted programs they have had over the years, Mariachi Festival, Miss Azusa Scholarship Pageant, Miss Azusa Outstanding Teen Scholarship Pageant, Banner Program, and their help to the Downtown merchants. He talked about the possibility of obtaining a non-profit status to continue with some of the programs. Also Present Pub Part M. Lee Comments J. Rosales for J. Cortez Read Letter Ms. Sharon Lewis, member of the Downtown Business Association, addressed Council stating that it's S. Lewis been hard for the businesses in the area and that she continues to support the businesses. She praised the Comments work of Peggy Martinez and expressed her appreciation for her management, loyalty, and all she has done with Miss Azusa, Miss Outstanding Teen Scholarship Programs and the Military Banner Program. She talked about the history of the Pageant Program. Mr. Bruce Knoles addressed Council stating that the speed limit in the residential areas is 25 mph, he B. Knoles displayed a sign and even though a speed trailer was put up on 11th and Orange, there are still many Comments speeders in that area and also in the area of Victor Hodge where he has had confrontations with City Mgr speeders. He asked about radar without surveys. Response Mr. Jorge Rosales addressed Council commending City Treasurer for the interest revenue generated this J. Rosales year; he asked for the total cost of the City Yard Light Building, and questioned source of funds for Comments of the Reader Board due June 1, 2009, in the amount of $99,000. He submitted a list of Scoping Mtg 'payments questions regarding the Budget which was given to Council and staff. Vulcan Mr. Bob Morales of the San Gabriel Valley Municipal Water District, and several students of Azusa High B. Morales School, addressed Council and audience stating that he is working closely with Azusa Light and Water to Comments promote water conservation information. He introduced H2 Owl who was in attendance and thanked all involved and for the water conservation projects. Mr. Joe Hsu, Director of Utilities, addressed item C-3, expressing his appreciation for consideration of J. Hsu naming the Water Treatment Plant in his honor, but he stated that it should be dedicated to all citizens and Comments customers as they will be paying for it as well as enjoying the service from the plant, he requested that the City Attorney item be pulled from the Agenda. Comments Ms. Xilonin Cruz -Gonzalez of Save Our Canyon addressed Council requesting that there be another X. Cruz -Gonzalo Vulcan Mining EIR scoping meeting with longer comment period. Comments City Manager Delach responded to questions stating that the scoping meeting held May 27, 2009 in the City Mgr Council Chambers for the preparation of the EIR for Vulcan was noticed in the newspaper, taped and is Response being shown on cable television, and other entities were noticed about the meeting. Economic and Community Development Director Christianson stated that although scoping meetings K. Christianson are not required by law, there are comment forms on line or anyone who wishes to send comments can send Scoping Mtg e-mails and this will occur throughout the preparation of the document. The law requires that the EIR be Vulcan within one year and the entire application is on the City's web site, along 'completed with everything received by Vulcan. The purpose of the EIR document is an information document only to be provided to Planning Commission and Council to make a decision on the project. He responded to question that the comments would be taken up until the draft EIR is released and then there will be comments received on the draft, etc. He responded to questions from Mayor and talked about the process and the purpose of the scoping meeting. City Attorney Carvalho encouraged Staff to meet with Save Our Canyon organization to share information, City Attorney and did not recommend having another scoping meeting but reiterated that people can submit comments to Comments staff via web or in writing, etc. and that Staff share important dates regarding upcoming meetings with Planning Commission, Council and residents so all can be informed and involved in future meetings. 06/01/09 PAGE TWO Economic and Community meetings and that the EIR public etc. Development Director Christianson advised that Vulcan has had many public Additional should be prepared so that the daft can be reviewed by everyone including the Comments In response to Mr. Knoles comments regarding speeders in front of Victor Hodge school, Chief of Police Garcia requested that Mr. Knoles try to get license numbers and the Police Department will follow up. He talked about the issues with surveying the streets via engineering study, radar survey study and noted there is cost and qualification involved. City Manager Delach noted it's hard to qualify without the traffic count for a radar survey, but he would look into the matter. Discussion was held. Mayor Pro -Tem Macias requested extra police patrol in the area, the trailer and possibly signs posted. City Manger Delach advised that he would look into feasibility and costs of signs. 'In response to Mr. Rosales questions regarding the budget, Staff would call or meet with him to discuss the matter. Director of Public Works Haes responded to question regarding Notice of Completion for Light Building Remodel stating the cost of $145,820 was in the recommendation. With regard to the Reader Board, City Manager Delach responded stating that the agreement is in draft form and was used as an example of dates of the payment schedule. City Attorney Carvalho also responded stating that the documents need to be reviewed by a bank and financed, etc, dates will change and noted the recommendation requests that City Manager and City Attorney be authorized to finalize the documents. Mayor Rocha asked School Board Member Xilonin Cruz -Gonzales to provide an update on funding. She asked about a grant received for Saint Frances School and asked to set up meeting to discuss it. REPORTS UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Response to Mr. Knoles Response to Mr. Rosales Rocha Comments Updates/cncl Moved by Councilmember Hanks, seconded by Councilmember Gonzales and unanimously carried to Gladstone approve Request for proclamation to Gladstone Elementary School in honor of its 50th Anniversary. Elementary Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Macias and unanimously carried to School 50" approve request for Certificates of Recognition to Gladstone High Girls Softball Team for winning the CIF Anniversary Wild Card. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Hanks and unanimously to approve Sponsorship request for sponsorship in the amount of $200 to Gladstone High Student Body President, David Gladstone Casarrubias, and the Cheerleading Squad to attend Cheer Camp at UC Santa Barbara in August 2009. SBP CasarrubiaE Mayor Pro -Tem Macias acknowledged the success of the Memorial Day Ceremony at City Hall as well as Macias 'the celebration at Fairmont Cemetery. He announced that June 14th is Flag Day and urged all to display Comments their Flags proudly; he asked about the status of the POW Flag, that it be replaced and that a Flag pole be considered for it in front of City Hall. He requested someone look into the feasibility of a drop off and pick up zone for students in front of Lee School. Councilmember Hanks invited all to attend future Memorial Day Ceremony at the Fairmont Cemetery after Hanks the City Ceremony as it is also very nice; he thanked all the Veterans for their participation. Comments Councilmember Gonzales announced the Kids Come First Golf Tournament and the AYP Barbeque this Gonzales weekend. He invited all to attend a workshop at Slauson School on June 10th presented by the Azusa Comments Police Department on the dangers of huffing and tagging. Mayor Rocha invited all to the Vee planting on Saturday at Todd and Sierra Madre; he announced the Rocha dedication of the Water Treatment Plant on Monday, June 8t; Flag Day, June 14th, at 3 p.m. at Veterans Comments Park there will be the First Annual Serviceman Recognition. He thanked Peggy Martinez for starting the Banner Program. Discussion was held regarding pick up and drop off of students at schools which will be discussed at a later date. SCHEDULEDITEMS Sched Items CONVENE JOINTLY AS THE CITY COUNCIL, THE REDEVELOPMENT AGENCY AND THE Convene jntly AZUSA PUBLIC FINANCING AUTHORITY TO CONSIDER THE FOLLOWING: w/APFA,'CRA 'FISCAL YEAR 2009/10 CITY AZUSA PUBLIC FINANCING AUTHORITY, AND Budgets REDEVELOPMENT AGENCY BUDGET ADOPTION. Administrative Services Chief Financial Officer Kreimeier presented the budget via power point A. Kreimeier presentation which included all three entities, i.e. City, Redevelopment and Azusa Public Financing Presentation of Authority budgets and responded to questions posed. Budgets Councilmembers provided comments on the success of the budget and the excellent job performed by Comments staff. City Manager Delach responded to questions posed and thanked staff for their team effort and by Council Council for their guidance and support. Members 06/01/09 PAGE THREE Moved by Councilmember Carrillo, seconded by Mayor Pro -Tem Macias and unanimously to adopt: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, ADOPTING THE BUDGET City Budget AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR Approved COMMENCING JULY 1, 2009 AND ENDING JUNE 30, 2010. Resolution No. 09-C38. Moved by Board Member Carrillo, seconded by Board Member Hanks and unanimously to adopt Economic and Community Development Director Christianson addressed the Hearing stating these CDBG K. Christianson funds in the amount of $181,229 were unexpected which are Economic Recovery Act funds that can only Comments be used for specific projects. He recommended that the funds be used for the Citrus Avenue Pedestrian Crosswalk Project. He and the City Manager Delach thanked staff, Roseanna Jara, Senior Accountant, Conal McNamara, Assistant Community Development Director, Tito Haes, Director of Public Works and Carl Hassel, City Engineer for their quick action in programming the funds. The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice Hrg Open of said Hearing published in the San Gabriel Valley Tribune on May 25, 2009. Testimony was solicited, Testimony/none 'but none was received. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously to close the Hrg Closed Public Hearing. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously to approve a Project Approve new CIP project, Citrus Avenue Pedestrian Crosswalk, for FY 2008/09; Citrus Ped Cross A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING PROPOSED Res. 09-C39 CHANGES TO THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND CDBG PROJECTED USE OF FUNDS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT Funds PROGRAM FOR FISCAL YEAR 2008-09. Resolution . No. 09-09 and approving programming $181,229 of new CDBG-R Economic Recovery Act funds: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING Res. 09-C40 APPROPRIATION AMENDMENT FOR FISCAL YEAR 2008-09 PURSUANT TO SECTION 2-450 OF Appropriation THE AZUSA MUNICIPAL CODE, Resolution No. 09-C40, approving the appropriation of an additional Amendment $118,770 of City funds; and authorize staff to prepare a budget amendment and other necessary documentation to initiate this project. CONSIDERATION OF NAMING THE AZUSA WATER TREATMENT PLANT. Consider naming the Naming of WTP Azusa Water Treatment Plant: "Joseph F. Hsu Water Treatment Plant" as a legacy for his 26 -years of Discussion dedicated service to the Water customers of the City of Azusa and the Azusa Valley Water Company. 'Lengthy discussion was held regarding this item. Councilmember Hanks expressed his sincere appreciation to Mr. Hsu for his hard work and dedication to the City. He requested that Mr. Hsu reconsider his objection to dedicating the WTP in his honor. He suggested a revision to the dedication, "The Joseph F. Hsu, Water Treatment Plant" followed by, "dedicated to the ....." words which Mr. Hsu used earlier in the meeting. Mr. Hsu responded, expressed his appreciation, but asked that his name be taken off the dedication. Each Councilmember expressed their opinion regarding the issue and their appreciation and respect for Mr. Hsu. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales and unanimously to approve Name WTP in naming the Azusa Water Treatment Plant in honor of Joseph F. Hsu, as a legacy for his 26 -years of Honor dedicated service to the Water customers of the City of Azusa and the Azusa Valley Water Company, as of Joseph F. Hsu amended. 06/01/09 PAGE FOUR A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING APFA Budget AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE Approved AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2009 AND ENDING JUNE 30, 2010. Resolution No. 09-Pl. ' Moved by Director Gonzales, seconded by Director Hanks and unanimously to adopt: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CRA Budget CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS Approved FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2009 AND ENDING JUNE 30, 2010. Resolution No. 09-R27. THE REDEVELOPMENT AGENCY TO RECESSED, THE AZUSA PUBLIC FINANCING CRA recessed, AUTHORITY TO ADJOURNED, AND CITY COUNCIL CONTINUED. APFA Adjourne PUBLIC HEARING - APPROVAL OF THE CITRUS AVENUE PEDESTRIAN CROSSWALK Pub Hrg CDBG PROJECT AND PROPOSED CHANGE TO THE COMMUNITY DEVELOPMENT BLOCK GRANT Economic 34TH YEAR CONSOLIDATED PLAN, TO UTILIZE CDBG-R ECONOMIC RECOVERY ACT FUNDS Recovery Act Economic and Community Development Director Christianson addressed the Hearing stating these CDBG K. Christianson funds in the amount of $181,229 were unexpected which are Economic Recovery Act funds that can only Comments be used for specific projects. He recommended that the funds be used for the Citrus Avenue Pedestrian Crosswalk Project. He and the City Manager Delach thanked staff, Roseanna Jara, Senior Accountant, Conal McNamara, Assistant Community Development Director, Tito Haes, Director of Public Works and Carl Hassel, City Engineer for their quick action in programming the funds. The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice Hrg Open of said Hearing published in the San Gabriel Valley Tribune on May 25, 2009. Testimony was solicited, Testimony/none 'but none was received. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously to close the Hrg Closed Public Hearing. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales and unanimously to approve a Project Approve new CIP project, Citrus Avenue Pedestrian Crosswalk, for FY 2008/09; Citrus Ped Cross A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING PROPOSED Res. 09-C39 CHANGES TO THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND CDBG PROJECTED USE OF FUNDS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT Funds PROGRAM FOR FISCAL YEAR 2008-09. Resolution . No. 09-09 and approving programming $181,229 of new CDBG-R Economic Recovery Act funds: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING Res. 09-C40 APPROPRIATION AMENDMENT FOR FISCAL YEAR 2008-09 PURSUANT TO SECTION 2-450 OF Appropriation THE AZUSA MUNICIPAL CODE, Resolution No. 09-C40, approving the appropriation of an additional Amendment $118,770 of City funds; and authorize staff to prepare a budget amendment and other necessary documentation to initiate this project. CONSIDERATION OF NAMING THE AZUSA WATER TREATMENT PLANT. Consider naming the Naming of WTP Azusa Water Treatment Plant: "Joseph F. Hsu Water Treatment Plant" as a legacy for his 26 -years of Discussion dedicated service to the Water customers of the City of Azusa and the Azusa Valley Water Company. 'Lengthy discussion was held regarding this item. Councilmember Hanks expressed his sincere appreciation to Mr. Hsu for his hard work and dedication to the City. He requested that Mr. Hsu reconsider his objection to dedicating the WTP in his honor. He suggested a revision to the dedication, "The Joseph F. Hsu, Water Treatment Plant" followed by, "dedicated to the ....." words which Mr. Hsu used earlier in the meeting. Mr. Hsu responded, expressed his appreciation, but asked that his name be taken off the dedication. Each Councilmember expressed their opinion regarding the issue and their appreciation and respect for Mr. Hsu. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales and unanimously to approve Name WTP in naming the Azusa Water Treatment Plant in honor of Joseph F. Hsu, as a legacy for his 26 -years of Honor dedicated service to the Water customers of the City of Azusa and the Azusa Valley Water Company, as of Joseph F. Hsu amended. 06/01/09 PAGE FOUR The CONSENT CALENDAR consisting of Items D-1 through D-14 was approved by motion of Counciltnember Hanks, seconded by Councilmember Gonzales and unanimously carried with the exception of items D-3, D-9, D-10, D-11, and D-14, which were considered under Special Call portion of the Agenda. 1. The minutes of the regular meeting of May 4, 2009 and the special meeting of May 11, 2009, were approved as written. 2. Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointments: S. Paragas, D. Ursua, J. Gasca, C. McNamara, and S. Willison. Flexible Staffing Promotion: J. Retana New Appointment: R. Camarena, Line Mechanic. Separation: E. Sanchez, Police Corporal. Consent CalendE Approved D-3, 9,10,11,&14 Spec Call Min appvd HR Action Item., 3. Approval was given for the surety bond exoneration request by Azusa Land Partners (ALP) for Surety Bond Rancho Park, and converts the surety bond into a warranty bond in the amount of $40,000. Exoneration 4. The City Treasurer's Report as of April 30, 2009, was received and filed. Treas Rpt 5. Approval was given for the issuance of a Purchase Order to Advanced Systems Services, hrc., a Pur Prime Move contract service that specializes in custom vehicles, in the amount not to exceed $121,219.00 to Advanced Sys retrofit the Azusa Police Department, Office of Emergency Services "Prime Mover" utilizing approved grant funds from the 2007 State of California Homeland Security Grant Program. 6. Approval was given pursuant to the City of Azusa Civil Service Rules Section 3.3, to adopt revised Revised Specs class specifications for the Water Distribution Worker Series. Wtr Dist Wkr 7. Staff was authorized to award the contract for Foothill Boulevard Boardwalk and Contract Foothil Foothill/Citrus intersection improvements, C1P #6610913 and CIP #65309A to Martinez Boardwalk/Citru Concrete, Inc. in an amount not to exceed $519,319.46. Inter imp 8. Resolution No. 09-C41, approving the City of Azusa Quality Assurance Program was Quality Assurance Prgm adopted. 9. A contract was awarded to Advantage Project Builders of Azusa, California, in the amount AdvBldn City all mdl City Hall Rmdl 'of $168,901 for construction services related to the City Hall Remodel project. 10. The Notice of Completion for the Light Building Remodel, $145,820 — TSR Construction NOC TSR Consi and Inspection, was approved and staff was authorized to file the Notice of Completion with Light Bldg Rind. the Los Angeles County Clerk. 11. Staff was authorized to enroll the City of Azusa in the National League of Cities (NLC) Prescription NLC Program Discount Card Program. 12. Resolution No. 09-C42, was adopted approving the Appropriations Limit of $52,707,754 Res. 09-C42 for the 2009/10 fiscal year. Gann Limit 13. Resolution No. 09-C43, was adopted finding that a severe fiscal hardship will exist to cities Res. 09-C43 if the State of California is allowed to raid the property tax coffers to balance the State State -Prop Tax Hardship budget. 14. The following resolutions were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 09-C44 & CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME 45 Warrants ARE TO BE PAID. Resolution Nos. 09-C44 and 09-C45. Spec Call Items SPECIAL CALL ITEMS 'Macias D-3 Bond Exoneration for Rancho Park. Mayor Pro -Tem Macias requested that staff look into the Comments feasibility of putting blinders on the lighting adjacent to the homes in that area and look into the Lighting Park direction of lighting at the park. Moved by Councilmember Hanks, seconded by Councilmember Gonzales to approve. D-9 Award of Contract - Phase B City Hall Remodel. Mayor Pro -Tem Macias thanked staff for the Macias, Gonzale Comments much needed remodel, but asked that they consider the decor in relation to the outside of the building. City Hall rmdl Councilmember Gonzales thanked staff for listing the bidders and considering Azusa companies. D-10 Notice of Completion - Light Building Remodel. Mayor Pro -Tem Macias thanked staff for the Macias Comments much needed remodel. Light Bldg mull 06/01/09 PAGE FIVE D-11. National league of Cities Prescription Discount Card Program. Mayor Rocha thanked staff for this item and announced that there would be city-wide distribution points to distribute the ID cards and a staff member to serve as the principle program contact. Councilmember Carrillo stated this is a service made possible through the National League of California Cities, a benefit for being a member. Mayor Pro -Tem Macias acknowledged that this is a great program and thanked the Mayor for bringing it forward. D-14 Warrants. Mayor Rocha requested clarification on Page 8, a Library book that cost $54.83, How to do your own Divorce. City Manager responded that it is a periodical as part of library information. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales and unanimously carried to approve Consent Calendar Items D-3, D-9, D-10, D-11, and D-14. THE CITY COUNCIL AND REDEVELOPMENT AGENCY CONVENED JOINTLY AT 9:45 P.M. TO DISCUSS THE FOLLOWING: CITY AND AGENCY AGENDA ITEM Mayor Comments Prescription Discount Prgm Mayor Commen Warrants Special Call Items Appvd Convene j ntly City/CRA Item PROPOSED CITY AND REDEVELOPMENT AGENCY -WIDE POLICY REGARDING THE LEASING Policy re: OF CITY AND REDEVELOPMENT AGENCY OWNED PROPERTY FOR RETAIL SALES EVENTS. Leasing propertl Economic and Community Development Director Christianson addressed the item stating that based on the Discussion direction received from Council staff is proposing a hybrid option as noted in the staff report. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Hanks and unanimously carried to Policy for establish a policy regarding the leasing of City and Redevelopment Agency owned property for retail sales Leasing prop events that allow entities affiliated with the City, service organizations that do not own property, and Approved groups providing proceeds directly to projects with in the City to lease property from the City for retail sales. AZUSA I-210 FREEWAY READER BOARD LEASE AGREEMENT AND SIGNAGE SALES Freeway AGREEMENT. Reader Board City Manager Makshanoff presented draft sales and lease agreements for the signage sales Assist City Mgr 'Assistant and reader board, detailed its amenities, advised that a new Azusa Logo would be incorporated; the Presentation purchase price is $450,000 with an interest rate of 5.5%, in five annual installments of $99,885. Advertising sales would generate $24,000 a month and lose 15% in commission for sales company that will be hired. An agreement for advertising will be brought back for consideration. He introduced representatives from Encore Signs and Daktronics who will be providing and installing the sign. He responded to questions posed by Councilmembers regarding color, size, maintenance, revenues earmarked, possible maintenance of freeway on and off ramps, master lease agreement, etc. Moved by Mayor Pro -Tem Macias, seconded by Councilmember Gonzales and unanimously to approve the Agreements agreements in substantially the form presented and the City Manager, with the concurrence of the City Approved Attorney, is authorized to finalize the final documents. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED. THE CRA Convene CITY COUNCIL RECONVENED. Cncl reconvened Moved by Councilmember Carrillo, seconded by Councilmember Hanks and unanimously carried to Adjourn adjourn. 10:01 P.M. NEXT RESOLUTION NO. 2009-C46. NEXT ORDINANCE NO. 2009-03. 06/01/09 PAGE SIX