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HomeMy WebLinkAboutMinutes - September 21, 2009 - CCCITY OF AZUSA 1 MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 21, 2009 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CLOSED SESSION Closed Sess The City Council recessed to Closed Session at 6:35 p.m. to discuss the following: Recess 1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiations Under Negotiation: Price and Terms of Payment CBS Billboard CBS BILLBOARD Flag Salute a. Address: 17525 E. Arrow Hwy INVOCATION was given by City Manager Delach. Negotiating Parties: City of Azusa and City of Azusa Redevelopment Agency/CBS Outdoor (aka Viacom Outdoor) Roll Call b. ENTERPRISE PROPERTY Enterprise Address: 229 S. Azusa Avenue (APN 8614-014-058) Property Negotiating Parties: Rogers Lillie M/Roger Lillie M ' Address: 229 S. Azusa Avenue (APN 8614-014-056) Negotiating Parties: Rogers Lillie M/Roger Lillie M Address: (APN 8614-014-057) - No Address Negotiating Parties: Rogers Clifton & Lillie/Roger C & L /tr c. TALLEY PROPERTY Talley Address: 621 N. Azusa Avenue, Azusa Property Negotiator: 621 Talley LLC 2. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec 549576) Conf w/labor Agency Negotiators: City Manager Delach and Admin Svs Dir -CFO Kreimeier Negotiator Organizations IBEW Pub Emp 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec 54957) Evaluation Title: City Manager Also Present ALSO PRESENT: City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Azusa Police Chief Garcia, Director of Public Works/Assistant City Manager Haes, Director of Recreation and Family Services Jacobs, Economic Development Director Christianson, Director of Information Services Graf, Acting City Librarian Shahsavari, Public Information Officer Quiroz, Revenue Supervisor Cawte, Controller Aguilar, Assistant Community Development Director McNamara, City Clerk Mendoza, Deputy City Clerk Toscano. The City Council reconvened at 7:35 p.m. City Attorney Carvalho reported that action was taken to Reconvened approve a Settlement Agreement with CBS Billboard, in Closed Session. Report Mayor Roclra called the meeting to order. Call to Order Ms. Candice Weir led in the Flag salute. Flag Salute INVOCATION was given by City Manager Delach. Invocation ROLL CALL I Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE Also Present ALSO PRESENT: City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Azusa Police Chief Garcia, Director of Public Works/Assistant City Manager Haes, Director of Recreation and Family Services Jacobs, Economic Development Director Christianson, Director of Information Services Graf, Acting City Librarian Shahsavari, Public Information Officer Quiroz, Revenue Supervisor Cawte, Controller Aguilar, Assistant Community Development Director McNamara, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr. Mike Lee addressed Council commenting on the following: thanks to fire fighters, condolences to the M. Lee family of fallen retired Azusa Police Officer Randy Phillips, opinion regarding social issues, health care, Comments and other issues and asked all to pray for troops. Ms. Julianne Smith of Azusa Pacific University addressed Council announcing the Azusa Reads, Writes J. Smith APU and Counts and Azusa Calculates programs and introduced tutors who will be participating. Azusa Reads Library Office Specialist Estella Gauslin invited the community to attend the Library Open House to be E. Gauslin held on Thursday, September 24, 2009; she detailed the event which begins at 5 p.m. Lib Open Housc Executive Director of the Azusa Chamber of Commerce I. Villapania invited all to the Taste of the Town I. Villapania event to be field on Tuesday, October 6, 2009, at the National Guard Armory from 5:00 p.m. — 8:00 p.m., Comments tickets are $25 before the event and $35 at the door. Taste of Town Mr. Todd Priest invited all to attend a community meeting regarding Azusa Rock/Vulcan, to be held on T. Priest Tuesday, September 22, 2009, at the Azusa Woman's club at 6:30 p.m. Invitation Mtg Mr. Jorge Rosales addressed Council regarding item E-2, Request for authorization to enter into a J. Rosales professional services agreement with Buxton Company to develop a retail market study in the amount of Comments $70,000. He stated that the selection procedure is in violation of section 2-517 of the Azusa Municipal Code, stating that service contracts in excess of $10,000 should be done by RFP or RFQ. City Attorney Carvalho responded to Mr. Rosales' comment stating that another section of the code City Attorney provides for exception to the rule and staff recommends it is in the City's best interest not to go through the Response process. She stated that the City Manager has up to $75,000 purchasing authority, and because of that exception to the rule brought it to the City Council for approval. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously carried to authorize Library Department staff to work with City Clerk's office to issue 20-25 certificates of appreciation to donors to the Library's Summer Reading Program for 2009, to be issued at the October 5th City Council Meeting. Battalion Fire Chief Jim Gandi provided a presentation on Ready! Set! Go! Wildfire Preparedness Program. Updates/Cncl Cert of Apprec. Summer Rdg Prgm Spnsrs Ready! Set! Go Wildfire Pre Mayor Pro -Tem Macias expressed condolences to the family of retired Azusa Police Officer Randy Phillips Macias as he was killed in a motorcycle accident during the past week. He stated that there had been bear sightings Comments just north of Siena Madre and asked what staff would do to respond. Chief of Police Garcia advised that the Police Department has a wildlife policy for the handling of such event and also the Forestry can be contacted to tranquilize if needed, but, the main goal is to preserve the animal. Councilmember Carrillo expressed condolences to both the families of Randy Phillips, former Carrillo Councilmember Dick Stanford, and of fallen fire fighters. He congratulated Mr. Macias on his recent Comments marriage. Councilmember Hanks expressed condolences to families of Randy Phillips, fire fighters, and Dick Hanks Stanford, but especially recognized the date of September I I 1 reminding all to "never forget" that day. Comments Councilmember Gonzales expressed condolences to the families of Randy Phillips, fire fighters, and Dick Gonzales Stanford. He reminded all of the Celebrity Softball game to be held Sunday, October 4, 2009, where 100% Comments of the proceeds will go to the Firemen's Fund, he noted all celebrities that would be in attendance from CSI Miami and thanked Uriel Macias and Joe Rocha for their help putting the event together. Mayor Rocha advised that the meeting will be adjourned in memory of fallen Azusa Police Officer Randy Rocha Phillips, and former Councilmember Dick Stanford. He expressed thanks to Acting City Librarian Comments Shahsavari for organizing the powerful workshop held at the Library on Gangs. He thanked the Azusa Community Hero's who were honored at the Los Angeles County Fair, Alyssa Zamora and Luis Miranda. 09/21/09 PAGE TWO Mr. Reginald Ray Johnson of Azusa High school addressed Council requesting sponsorship to raise funds R. R. Johnson for students to attend CADA (California Association of Director of Activities), he detailed. City Manager Request Sponso ' Delach was directed to send a donation in the amount of $200 to Azusa High School. Recreation Program Coordinator Adriaw Martinez addressed Council and presented checks to Azusa and CADA A. Martinez Gladstone High Golf Teams in the amount of $500 each; these were proceeds from the Kids Come First Check Azusa Golf Tournament held in June. & Gladstone Library Office Specialist Estella Gauslin invited the community to attend the Library Open House to be E. Gauslin held on Thursday, September 24, 2009; she detailed the event which begins at 5 p.m. Lib Open Housc Executive Director of the Azusa Chamber of Commerce I. Villapania invited all to the Taste of the Town I. Villapania event to be field on Tuesday, October 6, 2009, at the National Guard Armory from 5:00 p.m. — 8:00 p.m., Comments tickets are $25 before the event and $35 at the door. Taste of Town Mr. Todd Priest invited all to attend a community meeting regarding Azusa Rock/Vulcan, to be held on T. Priest Tuesday, September 22, 2009, at the Azusa Woman's club at 6:30 p.m. Invitation Mtg Mr. Jorge Rosales addressed Council regarding item E-2, Request for authorization to enter into a J. Rosales professional services agreement with Buxton Company to develop a retail market study in the amount of Comments $70,000. He stated that the selection procedure is in violation of section 2-517 of the Azusa Municipal Code, stating that service contracts in excess of $10,000 should be done by RFP or RFQ. City Attorney Carvalho responded to Mr. Rosales' comment stating that another section of the code City Attorney provides for exception to the rule and staff recommends it is in the City's best interest not to go through the Response process. She stated that the City Manager has up to $75,000 purchasing authority, and because of that exception to the rule brought it to the City Council for approval. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously carried to authorize Library Department staff to work with City Clerk's office to issue 20-25 certificates of appreciation to donors to the Library's Summer Reading Program for 2009, to be issued at the October 5th City Council Meeting. Battalion Fire Chief Jim Gandi provided a presentation on Ready! Set! Go! Wildfire Preparedness Program. Updates/Cncl Cert of Apprec. Summer Rdg Prgm Spnsrs Ready! Set! Go Wildfire Pre Mayor Pro -Tem Macias expressed condolences to the family of retired Azusa Police Officer Randy Phillips Macias as he was killed in a motorcycle accident during the past week. He stated that there had been bear sightings Comments just north of Siena Madre and asked what staff would do to respond. Chief of Police Garcia advised that the Police Department has a wildlife policy for the handling of such event and also the Forestry can be contacted to tranquilize if needed, but, the main goal is to preserve the animal. Councilmember Carrillo expressed condolences to both the families of Randy Phillips, former Carrillo Councilmember Dick Stanford, and of fallen fire fighters. He congratulated Mr. Macias on his recent Comments marriage. Councilmember Hanks expressed condolences to families of Randy Phillips, fire fighters, and Dick Hanks Stanford, but especially recognized the date of September I I 1 reminding all to "never forget" that day. Comments Councilmember Gonzales expressed condolences to the families of Randy Phillips, fire fighters, and Dick Gonzales Stanford. He reminded all of the Celebrity Softball game to be held Sunday, October 4, 2009, where 100% Comments of the proceeds will go to the Firemen's Fund, he noted all celebrities that would be in attendance from CSI Miami and thanked Uriel Macias and Joe Rocha for their help putting the event together. Mayor Rocha advised that the meeting will be adjourned in memory of fallen Azusa Police Officer Randy Rocha Phillips, and former Councilmember Dick Stanford. He expressed thanks to Acting City Librarian Comments Shahsavari for organizing the powerful workshop held at the Library on Gangs. He thanked the Azusa Community Hero's who were honored at the Los Angeles County Fair, Alyssa Zamora and Luis Miranda. 09/21/09 PAGE TWO SCHEDULED ITEMS Sched Items PUBLIC HEARING - ON APPLICATION TO OPERATE TAXICABS IN THE CITY OF AZUSA. Public Hrg Tax Revenue Supervisor Cawte addressed the issue stating that the City Business License Division has received A. Cawte an application from "Victor B. Carino, DBA "Fast Express" to operate within the City of Azusa. He stated Comments that currently there are two other taxi cab operations in the City and that this is the first step in a three step process, second is to obtain approval from Police Department and lastly to have a business license issued. He responded to questions posed regarding the base of the applicant; issues in the past with other taxi cabs idle at certain locations. Chief Garcia advised that problems have been mitigated and he is unaware of any others. ' The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice Hrg open of said Hearing published in the Azusa Herald on September 3, 2009. Testimony was solicited but none was received. Moved by Councilmember Carrillo, seconded by Testimony Councilmember Gonzales and unanimously carried to close the Hearing. None/Close Mayor Pro -Tem Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE Res. 09-C77 ISSUANCE OF A CERTIFICATE OF PUBLIC CONVENIENCE FOR THE OPERATION OF A TAXI Reso of Nee CAB SERVICE TO "VICTOR B. CARINO, DBA "FAST EXPRESS". Approved Moved by Mayor Pro -Tem Macias, seconded by Councilmember Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Hanks offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, AMENDING CHAPTER 14 1"Rdg Ord OF THE AZUSA MUNICIPAL CODE, BY ADDING SECTIONS 14-10 RELATING TO SAFETY Safety Assessn ' ASSESSMENT PLACARDS USED TO DENOTE CONDITIONS RELATING TO CONTINUED Placards OCCUPANCY OF BUILDINGS. Moved by Councilmember Hanks, seconded by Councilmember Carrillo and unanimously carried to waive PH set 10/5 further reading and introduce the proposed ordinance and set the public hearing for October 5, 2009. Councilmember Gonzales offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING CHAPTER 14 1" Rdg Ord OF THE AZUSA MUNICIPAL CODE BY ADDING SECTIONS 14-66 THROUGH 14-68 RELATING Repair of TO REPAIR OF DAMAGED STRUCTURES. Damaged Structures Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously carried to PH set 10/5 waive further reading and introduce the proposed ordinance and set the public hearing for October 5, 2009. The CONSENT CALENDAR consisting of Items D-1 through D-8 was approved by motion of Consent Calend Councilmember Hanks, seconded by Councilmember Gonzales and unanimously carried. Approved D-8 1. The minutes of the regular meeting of September 8, 2009, were approved as written. Min appvd 2. Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointments: C. Williams, S. Hall, R. Sok. HR Action Item. New Appointments: S. Gonzalez, water distribution worker I and Mark Silva, Line Mechanic. ' 3. Authorization was given for the purchase and installation of an electronic marquee message Install Marquee board at Memorial Park in the amount of $20, 268.00. Mein Park 4. Formal sealed bids were waived in accordance with Azusa Municipal Code Section 2-523 section B, Software Maint computer software maintenance services and 2-523 section C, no competitive market and approval Sungard was given for the purchase of the software maintenance and support contract from Sungard Bi -Tech Inc, in the amount of $48,294.78. 5. Approval was given for two Off -Campus Federal Work -Study Program Agreements; one for AZUSA Azusa Reads, el READS and another for AZUSA CALCULATES and the City Manager was authorized to sign Approved agreements between APU and the City. 09/21/09 PAGE THREE f 6. The improvements required for Tract No. 65343, Azusa Foothill Classics, were accepted as Accept Imp complete. The public improvements will be put in the streets department and into the City Tract 65343 maintained systems and the performance bond & labor and material bond were released. Foothill 7. Approval was given for the Plans and Specifications and staff was authorized to solicit bids for a new traffic signal on Citrus Avenue between Alosta Avenue and Foothill Boulevard and associated improvements including ADA ramps. 8. The following resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS ARE TO BE PAID. SPECIAL CALL ITEMS None. New Traffic Sig I Specs Citrus AZUSA ALLOWING CERTAIN Res. 09-C78 OUT OF WHICH THE SAME Warrants Spec Call Items None. THE. CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONTINUED AT CRA Convene 8:35 P.M. THE CITY COUNCIL RECONVENED AT 8:36 P.M. Cncl reconvene( It was consensus of Councilmembers adjourn in memory of fallen Azusa Police Officer Randy Phillips, and Adjourn in former Councilmember Dick Stanford. Memory of TIME OF ADJOURNMENT: 8:38 P.M. NEXT RESOLUTION NO. 2009-C79. NEXT ORDINANCE NO. 2009-05. 09/21/09 PAGE FOUR