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HomeMy WebLinkAboutMinutes - December 3, 2012 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL ' REGULAR MEETING MONDAY, DECEMBER 3, 2012 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CLOSED SESSION City Attorney Martinez addressed the meeting requesting that the following item of subsequent need be added to closed session for discussion: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Gov. Code Sec. 51956.9(a). Case Name: City of Irwindale Gale Banks Engineering v. City of Azusa (Case # BS133253 and #BS 132946). He stated that pursuant to the Brown Act it is possible to add items — that were not previously listed on the agenda— of subsequent need. Two findings have to be made in order to add such items, (1) that there is a need to take immediate action, and (2) that the need arose after the posting of the agenda. The item is the existing litigation of City of Irwindale Gale Banks Engineering v. City of Azusa, that the City recently won. An e-mail was received from the City of Irwindale on Saturday, after the posting of the agenda, and they asked to report back to them before next Thursday, there is no scheduled Council Meeting between now and next Thursday, requesting the City to consider a proposal for possible settlement for cost, not attorney's fees. Closed Session Item of Subsequent Need Existing Litigation City of Irwndale Moved by Mayor Pro -tem Carrillo, seconded by Councilmember Gonzales and carried, to add the item of Approve to subsequent need subject to the findings; Councilmember Hanks absent. add item Councilmember Hanks joined the meeting at this time; the City Council Recess to closed session at 6:33 p.m., to discuss the following: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Gov. Code Sec. Existing 54956.9(a). Litigation Case Name: Arellano v. City of Azusa (Case # KC062935). Arellano PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957). Title: City Manager and City Attorney. The City Council reconvened at 7:35 p.m., City Attorney Martinez announced that there was no reportable action taken in closed session. Mayor Rocha called the meeting to order. Pledge to the Flag was led by Elena Jamarillo. Invocation was given by Councilmember Keith Hanks. ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Martinez, City Manager Makshanoff, Director of Public Works/Assistant City Manager Haes, Police Chief Gonzalez, Interim Finance Director Paragas, Interim Human Resources Director Neiuber, Library Director Johnson, Director of Community Development Christiansen, Director of Utilities Morrow, Information Officer Quiroz, Assistant Director to Economic and Community Development McNamara, City Clerk Mendoza, Administrative Technician Acting Assistant City Clerk Hernandez. Employee Perform Evaluation Call to Order Flag Salute Invocation Roll Call Also Present PUBLIC PARTICIPATION Public Part Ms. Angelica Cordova addressed the meeting thanking a group of people who were in attendance, for A. Cordova helping her son and providing a home for him. Comments Mr. Patrick Cordova -Goff, representing the Student Body at Azusa High School, addressed Council to P. Cordova speak on the recently created Get to Know Me group, suggesting that this would be a good program for Comments anyone who is looking for an advisor or any kind of help regarding their homosexuality. Ms. Lynda Castro addressed Council stating that she is an advocate for those who don't have a voice, she L. Castro retired from the Sheriff's Department, where she worked as Police Chieff/Commander, who oversaw Comments harassment, discrimination and retaliation issues, and requested that Council considers the need of larger space on Thursday evening. Mr. Mikael Taylor, member of the LGBT (Lesbian, Gay, Bisexual and Transgendered) community in M. Taylor Azusa, addressed Council regarding the Get to Know Me and HRC (Human Relation's Commission) Comments meeting that will take place next Thursday, December 6; thanked the HRC and Council for supporting the program, and requested continued supporting for these types of events. Ms. Adrianne Camacho, representative of the Azusa CEDR (Center for Education Diversity and A. Camacho Reconciliation), addressed the meeting stating that she assists the LGBT community and is creating the Comments Azusa Save Haven program, which the HRC is supporting; she invited all to attend Thursday's event. Ms. Diana Williams, Chairperson of the HRC, addressed Council reading their mission statement; D. Williams informed them that the commission voted to support Ms. Camacho and incorporated the Get to Know Me Comments program to their next meeting, which will be held at the L&W conference room next Thursday, December 6; and requested that Council provide an alternative meeting location to accommodate the large group of possible 100 attendees. Mr. Joe Guarrera, addressed Council stating that he attended an October Goldline meeting, and filed a J. Guarrera Public Records Request with them regarding the proposed Azusa parking structure; he provided copies to Comments Council of the response noting that the report shows a discrepancy on the Request For Proposals which is different form what is noted on the EIR (Environmental Impact Report) and requested clarification. 'Mr. Dennis Willut addressed the meeting regarding homeless in Azusa sleeping in his property, and D. Willut thanked Council for Sunday's City Event. Comments City Manager Makshanoff addressed the meeting regarding the request by the HRC to use the auditorium J. Makshanoff for their meeting Thursday, which are traditionally held at the Light & Water building; however, a large Comments crowd is expected to attend their meeting due to subject being discussed; the auditorium policy states that it can be used for cultural and educational purposes for non -profits, and it is at the discretion of staff to approve it through the approval process; no application requesting the use of the auditorium has been received for this event; staff thought it be best to have the meeting at L&W to see the turn out and re- schedule another meeting for a later time in the auditorium if needed. Discussion was held regarding auditorium fees, availability and use of the auditorium for their meeting, Discussion re -posting of the agenda stating new location, and the lack of proper noticing to Council regarding this event. It was consensus of Council to allow the HRC to use the auditorium on Thursday, December 7, to conduct their monthly meeting starting at 7:00 p.m. Mayor Rocha answered Mr. Willut's question stating that the Winter Shelter Program started December J. Rocha 2, and runs to March 13, and requested that he submit the cards of those needing shelter so that they can Comments be assisted. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Repts, Updates Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Carrillo and Unanimously carried to Cert GHS approve a request to prepare certificates for the Gladstone High School Football team for winning the Footbl Team 2012 Montview League Championship. Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Carrillo and Unanimously carried to Letter support approve a request to prepare a letter of support for Federal Recognition of the Gabrielino Tongva Nation. Gabrielino Tongva Mayor Pro -tem Carrillo addressed the meeting thanking the Recreation Department for the Winter A. Carrillo Fiesta/Tree Lighting Event hoping that the lost tree in the last wind storm, can soon be replaced; Comments encouraged all residents to purchase T.V. and monitors as Azusa L&W provides a 25% rebate to customers. 12/03/2012 PAGE TWO Councilmember Macias addressed the meeting thanking the Chamber of Commerce for their food and toy U. Macias drive; wished Happy Birthday to his friend Berlin Ruiz; and congratulated Mr. and Mrs. Ron Lohr for Comments their 57 wedding anniversary. Councilmember Gonzales addressed the meeting thanking Parks and Recreation Department for the Tree R. Gonzales Lighting Ceremony. Comments Mayor Rocha addressed the meeting thanking the following: the Tree Lighting Ceremony; the Chamber J. Rocha of Commerce on the "Join us in Giving the Communities Coming Together" event; the American Legion Comments Woman's Auxiliary, Readiness Center, City of Azusa Employees and Azusa Veteran's committee for the care packets that were sent out on Nov. 24 to the serviceman and women. He congratulated Azusa High 'School Band and Pagentry who competed in the Southern California School Band and Orchestra Association on Saturday December 1st and became third time Gold Medal Champions; and announced Saturday Memorial Park 9:30 a.m. be a walker program families on the move, to be lead by Zackary Padilla former boxing champion, and the shopping for kid toy drive at 9:00 a.m.; he asked to keep service men and women in daily prayers. City Manager Makshanoff stated that the letter provided by Mr. Joe Guarrera, will be reviewed by staff J. Makshanoff and will respond to his concerns. Comments Sched Items APPOINTMENT OF RETIREE TO TEMPORARILY FILL A CRITICAL POSITION FOR THE Appointment CITY OF AZUSA. of Bldg Tec To Train New Community Development Christiansen, addressed the item stating that this is a request to allow the Employee current Building Technician, who will retire before Christmas, to come back and work for 80 hour not to exceed 4 weeks, to train her new replacement, which is necessary for the transition and continuity of the department. The new person will be hired at step 1, the current position is at step 5, this will crate a $5,000 savings from now until June 30, and $2,400 is the approximate expense for the training. He explained the process of the training. Moved by Councilmember Hanks, seconded by Mayor Pro -tem Carrillo, and Unanimously carried to 'Appoint Linda Vasquez, January 3, 2013, as a temporary part-time Building Technician and certified that the appointment is necessary to fill a critical position for the City of Azusa in compliance with recent state-wide pension reform laws (AB 340). The CONSENT CALENDAR consisting of Items D-1 through D-7, was approved by motion of Consent Councilmember Gonzales, seconded by Councilmember Hanks, and unanimously carried to approve the Calendar Consent Calendar. 1. The minutes of the regular meeting of November 19, 2012, were approved as written. Min appvd 2. The following resolution No. 12-C89 was adopted and entitled: Reso 12-C89 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The City Manager was authorized to enter into a professional services agreement for required Prof Svcs actuarial services for GASB 45, Accounting and Financial Reporting with Mary Paull to perform the Agmnt actuarial valuation of the City's postemployment benefits other than pensions. Mary Paull 4. The Retainer Agreement for legal services from Manning & Kass, Ellrod, Ramirez, Trester LLP that Retainer are anticipated to arise from an officer involved shooting that occurred on September 3, 2012 in an Agmnt amount not to exceed $75,000 without written approval of the City Council, was approved. Mannin & Kass ' 5. The six month jail food service contract extension with the Los Angeles County Sheriff's LA Co Food Department was approved. Svcs Agmnt 6. The Notice of Completion for the Rosedale Traffic Signal Mitigation Improvements Project No. NOC Traffic 66109E - $812,770.27 —Sully Miller Contracting Company, 135 South State College Blvd., Suite Signal 400, Brea, CA 92821, was approved and staff was authorized to file the same with the Los Angeles County Clerk. 7. The City Treasurer's Report for the City of Azusa for the month of October 2012, was received, Treas Rport reviewed and filed. 12/03/2012 PAGE THREE 8. Human Resources Action Items were approved as follows: H.R. Action Merit Increase and/or regular appointments: G. Expinza Item Flexible Staffing Promotion: M. Sencion Reclassification: E. Ceccia, J. Hernandez, N. Carpenter SPECIAL CALL ITEMS Spec Call None SUCCESSOR AGENCY RELATED MATTERS Sccssr Agncy Mayor Pro -tem Carrillo offered a resolution entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING Reso 12-R35 CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF THE REDEVELOPMENT AGENCY Warrant FUNDS. Moved by Mayor Pro -tem Carrillo, seconded by Councilmember Gonzales to waive further reading and adopt. Resolution No. 12-1135 passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE AZUSA PUBLIC FINANCING AUTHORITY No Business ORDINANCE/SPECIAL RESOLUTIONS 'No Business ADJOURNMENT 1 9 CITY CLERK '01� NEXT RESOLUTION NO. 2012-C90. (City) NEXT ORDINANCE NO. 2012-07. NEXT RESOLUTION NO. 2012-1136 (Former Redevelopment Agency) 12/03/2012 PAGE FOUR APFA Ord/Resos Adjourn