Loading...
HomeMy WebLinkAboutMinutes - June 17, 2013 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE PUBLIC FINANCING AUTHORITY, ' THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY ANI) THE SPECIAL MEETING OF THE UTILITY BOARD MONDAY, JUNE 17, 2013 — 6:30 P.M. The City Council/Bardmembers of the City of Azusa met in regular/special session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:31 p.m. to discuss the following: (.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Gov. Code See. Existing 54956.9(d)(1). Litigation City Gale Banks Engineering vs. City of Azusa, Los Angeles Superior Court, Case No. BS 133253 and City of Irwindale of Irwindale vs. City of Azusa, Los Angeles Superior Court, Case No. BS 132946. 2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Gov. Code Sec. Existing 54956.9(d)(1). Litigation 'Case Name: Heracillio Arellano v. City of Azusa (Case # KC062935). Arellano 3.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Gov. Code Sec. Existing 54956.9(d)(1). Litigation Case Name: Angelica Prado v. City of Azusa (Case No. KC064591) Prado 4. CONFERENCE WITH LABOR NEGOTIATOR - Gov. Code See. 54957.6 Labor City Negotiators: City Manager Makshanoff Negotiations Organizations: SEIU (Service Employees International Union) and SEIU, IBEW IBEW (International Brotherhood of Electrical Workers.) The City Council reconvened at 7:30 p.m., City Attorney Martinez announced that Closed Session Item No. 1, there was no reportable action on the Irwindale vs. City of Azusa matter; the Gale Banks Engineering matter, by a vote of 4 yes, one absent, Council authorized to enter into a settlement agreement that will provide for dismissal of any appeals related to that item by Gale Banks Engineering, in return there will be a waiver of cost owed to Waste Management in that case, and the city agreed not to place a Day Labor site in the vicinity of the Gale Banks Engineering property; regarding Items No. 2, 3 and 4, no reportable action was taken. Mayor Rocha called the meeting to order. Pledge to the flag was led by Mr. Steve Castro. Invocation was given by Pastor Rick McDonald of Azusa House of Prayer. ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: MACIAS ALSO PRESENT City Attorney Martinez, City Manager Makshanoff, Director of Public Works/Assistant City Manager Haes, Police Chief Gonzalez, Finance Director Paragas, Community Development Director Christiansen, Human Resources Director Neiuber, Information Services/Library Director Graf, Assistant Director Customer Care Solutions Kalscheuer, Public Works Senior Management Analyst Del Toro, City Engineer Hassel, Recreation and Family Services Director Jacobs, Information Officer Quiroz, City Clerk Cornejo, Deputy/Assistant City Clerk Hernandez. Item 1, Tolling Agmnt w/Gale Banks, no Action Items 2,3 &4 Call to Order Flag Salute Invocation Roll Call Also Present PUBLIC PARTICIPATION Public Part The Dhammakaya International Mediation Center presented a $1,000 check to City Manager Dhammakaya Makshanoff, for the benefit of the Library Summer Reading Program. Donation Mr. Jorge Rosales addressed the meeting thanking Finance Director Paragas for assisting him with his .I. Rosales questions regarding the budget, and addressed agenda items C -I the two Information Services Positions Comments transferred to the Police Department, the permanent hire of the Human Resources Director, the reserves and surpluses; D-4 BR Partners Consultant Agreement; and D-12 Legislative Update Report. Mr. Daniel McGuire, LA Metro representative, addressed the meeting to provide information on a SR710 D. McGuire North Study, and announced upcoming meetings scheduled on this issue. Comments 'Mr. Gustavo Herrera addressed the meeting regarding the Garcia Trail having 24 hour access to the G. Herrera public, which has created problems and concerns to surrounding residents i.e. excessive parking, trash, Comments people getting into private property, and it has become a safety issue with a recent attempted suicide; Police Department has been responsive to residents calls, but it is not enough to control the problems. Mr. Art Morales addressed the meeting expressing his agreement with Mr. Herrera regarding the Garcia A. Morales Trail; stated that Mr. Mike Lee sent best wishes to all; addressed homeless Veterans who can call Comments 1(877)424-3838 for assistance; and spoke about dogs roaming the streets and parks posing danger to residents. City Manager Makshanoff addressed Mr. Rosales' questions stating that Rosedale Project Manager J. Makshanoff Bruckner is not part of the negotiations of the Rosedale proposed School Site; on the legislative report, Comments the League of California Cities (LCC) lobbies for Azusa and analyzes proposed legislative bills; after city staff analyzes the LCC recommendations a summary is presented to Council; for detailed information on the bills he can find it in the LCC web site cacities.org; regarding Mr. Herrera on the Garcia Trail, neither Rosedale or the City anticipated that it would blossom to such extent, staff is working in finding a solution, as the City has not accepted the trail and has no control of it; the trail crosses private, County and City of Glendora properties; if the city accepts it, staff will work on a controlled use of it. Light discussion was held regarding ideas being considered to resolve these problems, such as proper notification of these issues to new buyers. Councilmember Carrillo introduced Ms. Donna Lee, Southern California Edison Representative, who D. Lee Edison addressed Council providing them with a new Government Guide containing Edison's different processes Representative and procedures, contact information, business license, earned incentives, a field guide as a result of AB 1650 that requires emergency preparedness procedures, and an update on 2013 summer readiness; she gave an update on the San Onofre station that will be retiring, of which stations 2 and 3 will not be re- started; however, there will be enough power during the summer. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Repts, Updates I.Announcement of postponement of meeting concerning Certification of an Environmental impact Goldline Report and Approval of Design Review 2012-01 and Use Permit 2013-02 for the construction of a Parking parking structure. To ensure proper notification requirements are met, the item will be re -noticed for a Structure ]tem future City Council meeting. Postponed City Manager Makshanoff announced that the proposed parking structure item was not to be presented at this meeting, as additional noticing is required before it can be considered: this item will be introduced at the first meeting of July; he further announced, that in consistency with past practices, staff will present an item for Council's consideration to cancel the Council and Utility Board meetings for the month of August. 2. Discussion rejzarding the plans of the old Santa Fe Depot, located at 800 N. Azusa Ave. Update re. Santa Fe Depot Public Works Senior Management Analyst Del Toro addressed the item stating that staff has been made aware of community members who are interested in assisting the City with the rehabilitation of the Santa Fe Depot, and has been asked what plans are in place for the restoration; he gave an update ' stating that the current structure was built in 1946, and has been abandoned since the mid 1980's; the roof has rotted and exposed the interior of the facility, which has caused considerable damage to the structure and the finishes; rehabilitation warrants for professional repairs and reconstruction; because of the designed building style, it is eligible to be included in the national and slate register of historic places; rehabilitation work should be in conformance to the secretary of interior standards; the Metro GoldLine Foothill Construction Authority currently owns the property and has no plans for the site; they have agreed to transfer ownership to the City of Azusa, but they will not provide funding for the rehabilitation; due to the high cost associated with rehabilitation, staff does not recommend acceptance of ownership unless funding is obtained; as part of the 2013 call for projects, in January staff submitted an $833,000 grant application with Metro for the rehabilitation of the Depot; the project would accomplish two major objectives, preserve a historic land mark and provide a friendly facility i.e. a bicycle station, an informational kiosk and a transient store; these transient elements are key and 06/17/2013 PAGE TWO critical for the grant grading criteria; staff has been successful on previous calls for projects, and is hopeful that Metro will grant Azusa for this rehabilitation; the Metro Planning and Program Committee will meet Wednesday, June 19, 2013, to seek preliminary granting approval; the results will be communicated to Council. Councilmember Carrillo addressed the meeting congratulating all the graduates from the Azusa High A. Carrillo Schools, middle schools and students' promotions; he suggested those who visit the San Gabriel River Comments during the summer to be cautious, as there are areas that are not appropriate for swimming; he announced that the Azusa Library, the Senior Center and Memorial Park Facilities as designated cooling centers during peak period of heat; he further extended his appreciation to all Azusa residents for their patience during the GoldLine construction taking place throughout the city. 'Councilmember Alvarez addressed the meeting congratulating all recent graduates; regarding the Garcia A. Alvarez Trail, he expressed his disappointment to the visitors' carelessness for not maintaining it clean. Comments Mayor Rocha addressed the meeting stating that it will be adjourned in memory of Mr. Fred Armenta; J. Rocha announced the summer reading programs shows taking place in the Auditorium on Tuesdays, 10:30- Comments 11:30; Sunday June 23, 2013, breakfast at the VFW Post 48070, 8:00-11:00 a.m., and asked to keep service men and women in daily prayers. THE CITY COUNCIL CONVENED JOINTLY WITH THE AZUSA UTILITY BOARD, THE AZUSA PUBLIC FINANCING AUTHORITY, AND THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY, TO CONSIDER THE FOLLOWING: FISCAL YEAR 2013/14 CITY, AZUSA LIGHT AND WATER, AZUSA PUBLIC FINANCING AUTHORITY, AND SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA BUDGET ADOPTION. Finance Director Paragas addressed the 2013-14 budget item stating that the full time position of the Field Enforcement Officer was removed from the budget, and the part-time was to be re -instated; this will allow to fully evaluate the rental inspection program that would have been the full responsibilities of the full time position; with this change, the total budget will be revised with a savings of $32,910.00; however, there will be a loss in the surplus of $27,090, due to the anticipated $60,000 that would have been generated by making this position full time; she responded to a question posed regarding 0 balance on cash reserves, stating that the goal is to have all future surplus go towards the reserves; regarding the current surplus of $93,000, it may be quickly utilized; she recommended approval of the budget, with the stated changes, for the City Council and respective Boards. Sched Items 2013/2014 Budget Adoption, City, Utility Board, Sucer Agency, APFA Discussion was held regarding no cuts to services, or lay offs in this budget; the reason why the Field Discussion Enforcement Officer was removed after it was consensus of Council to approve it at the May 28, 2013, budget workshop, staff explained the rental inspection program was evaluated and some inconsistencies were found, the goal is to protect property values, the program will be re-evaluated and presented at a future meeting for Council's consideration. Council thanked staff for their work in putting this budget together, and suggested that departments re- evaluate their budget on a regular basis to try and save wherever possible. Councilmember Gonzales offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET Reso AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FiSCAL YEAR Approving COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 City Budget Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and carried to waive further reading and adopt Resolution No. 13-C38 (City), by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRiLLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS Boardmember Carrillo offered a Resolution entitled: A RESOLUTION OF THE UTILITY BOARD OF THE AZUSA LIGHT AND WATER ADOPTING Reso THE OPERATING BUDGET AND APPROVING APPROPRIATION'S FOR AZUSA LIGHT AND Approving WATER FOR THE FiSCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 Utility Board Budget Moved by Boardmember Carrillo, seconded by Boardmember Alvarez and carried to waive further reading and adopt Resolution No. 13-C39 (Utility Board), by the following vote of the Board: 06/17/2013 PAGE THREE AYES: BOARDMEMBER: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: BOARDMEMBER: NONE ABSENT: BOARDMEMBER: MACIAS Boardmember Alvarez, offered a Resolution entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014. 'Moved by Boardmember Alvarez, seconded by Boardmember Gonzales and carried to waive further reading and adopt Resolution No. 13-P2 (Azusa Public Financing Authority), by the following vote of the Board: AYES: BOARDMEMBER: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: BOARDMEMBER: NONE ABSENT: BOARDMEMBER: MACIAS Councilmember Gonzales offered a Resolution entitled: Reso Approving APFA Budget Reso A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY OF THE Approving FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING THE OPERATING Successor BUDGET AND APPROVING APPROPRIATIONS FOR THE SUCCESSOR AGENCY OF THE Agency Budget FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2014 Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and carried to waive further reading and adopt Resolution No. 13-R8 (Successor Agency), by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS 'Utility Board THE AZUSA UTILITY BOARD RECESSED AND THE CITY COUNCIL, THE SUCCESSOR Recess AGENCY AND THE PUI3LIC FINANCING AUTHORITY CONTINUED AT 8:27 P.M. Refuse Rate PUBLIC HEARING — 2013 REFUSE RATE ADJUSTMENT. Adjustment 2013 Rae Refuse collection rate adjustment for Athens Services effective July 1, 2013. 17th amendment to the Increase Exclusive Franchise Agreement and setting forth the monthly proposed rates. C. Kalscheuer Assistant Director Customer Care Solutions Kalsclieuer addressed the hearing stating that in compliance Presentation with Athens contract for trash collection and recycling services refuse rates are to be adjusted annually, with an effective date of July 1; refuse rates are subject to proposition 218, in which the City provided a 45 day advance notice of this hearing to property owners; rates are to be adjusted using the Consumer Price Index, the per ton disposal at landfill, number of tons disposed each year, Rate Revenue and City Fees; the proposed monthly increase in rates are 1.07% for Residential Barrel, 6.37% for Residential Bin, and a decrease of -5.15% for Commercial due to the decrease in tonnage disposal; he gave information on a recent rate survey of 13 other surrounding cities and Azusa rated 4th place on residential, and 3rd on commercial; he further stated that this rates are based on the use of Puente Hill landfill, which will close in October 2013, at which time rates may need to be recalculated to reflect to cost of using different landfills. A. Carrillo Councilmember Carrillo, thank Mr. Kalscheuer for the detailed report; and emphasized on the Puente Comments ' Hills Landfill closing, which will have a direct impact to residents on the cost of hauling trash. ]-1rg Open The Mayor declared the Public Hearing open. City Clerk read a notice of mailing by the Light and Water Department to all property owners on April 30, 2013, and announced that there were no protests received in the Office of the City Clerk regarding this item. Athens Rep Mr. Christian Warner, Athens Representative, addressed the item answering Mayor Rocha's question on the percentage amount of decrease to commercial customers which equates to -$6.34 per month. A. Morales Mr. Art Morales addressed the hearing asking for some kind of projection on the increase as a result of Comments the closure of the Puente Landfill, how are the percentages figured on the single family homes vs. the multi -family, and suggested that instead of hauling trash, it should all be taken to the new MRF facility. 06/17/2013 PAGE FOUR Mr. Rosales addressed the Hearing stating that Mr. Kalscheuer report was complete, had all the J. Rosales information needed and was comprehensive in explaining the reason for the increase. Comments Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, and *carried to close the Hrg. Closed hearing. Assistant Director Customer Care Solutions Kalscheuer explained the difference of rates between single C. Kalscheuer and multi -family residence stating that rates have to do with the amount of waste that is generated and the Answers applied credits; regarding the Materials Recovery Facilities (MRF) that is being constructed by Waste Questions Management on Gladstone, it was not anticipated in the year 2000, when Azusa faced a mandate to divert 50% of its waste from landfills; staff looked at the most cost effective options of the time, and Athens came forward with a fairly good proposal. 'Councilmember Carrillo emphasized that in reference to the MRF facility, it is not a dumpsite but a A. Carrillo transfer station, and trash will still be transferred to landfills. Comments Councilmember Alvarez offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING THE Reso SEVENTEENTH AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH Approving ARAKELIAN ENTERPRISES TO AMEND THE SERVICE RATES AND FEES FOR THE PERIOD Rate Increase OF JULY 1, 2013 THROUGH JUNE 30, 2014. Moved by Councilmember Alvarez, seconded by Councilmember Gonzales and carried to waive further reading and adopt Resolution No. 13-C40, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS The CONSENT CALENDAR consisting of Items D-1 through D-15, was approved by motion of Consent Cal Councilmember Carrillo, seconded by Councilmember Gonzales and *carried, with the exception of item Spec Call D-14 D-14, which was handled under the special call portion of the agenda. 1. The minutes of the regular meetings of June 3, 2013, were approved as written. Minutes 2. The following Resolution No. 13-C41, was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Reso CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. 3. In accordance with the City of Azusa Civil Service Rules and applicable Memorandum of H.R. Action Understanding(s), the Human Resources Action Items were approved as follows: Items Merit Increase and/or Regular Appointment: S. Gonzales 4. An amendment to the existing B/R Partners professional services agreement to provide Planning and B/R Partners Project Management Services for the Monrovia Nursery Specific Plan (Rosedale Development), Agreement extending it to June 30, 2014, was approved, and the Mayor was authorized to sign the amended agreement, subject to any non -substantive changes made by the City Manager and City Attorney. 5. Formal sealed bids in accordance with Azusa Municipal Code Section 2-523 section B, computer Matrix Imaging software maintenance services and 2-523 section C, no competitive market were waived, and the Agreement software maintenance and support contract from Matrix Imaging, in the amount of $12,929.00, was approved. 6. Formal sealed bids in accordance with Azusa Municipal Code Section 2-523 section B, computer Novel CDW-G software maintenance services were waived, and the Novell annual software maintenance support and Agreement 'licensing from CDW-G, in the amount of $19,350.00, was approved. 7. Fonnal sealed bids in accordance with Azusa Municipal Code Section 2-523 section B, computer SIRSI software maintenance services and 2-523 section C, no competitive market was waived, and the Agreement annual Library software maintenance and support agreement from SIRSI Corporation, in the amount of $30,043.51, was approved. 8. The City Manager was authorized to enter into an agreement with LA Works for Fiscal Year 2013/14 LA Works for right-of-way maintenances service in an amount not to exceed $67,517, subject to any non- Agreement substantive changes made by the City Manager and City Attorney. 06/17/2013 PAGE FIVE 9. The contract for the construction of the Azusa Gateway Improvements Project was award to KASA KASA Construction Inc. in the amount of $536,500, subject to any non -substantive changes made by the Agreement City Manager and City Attorney. 10. Staff was authorized to enter into an agreement with the County of Los Angeles for the provision of L.A. County paratransit services, subject to any non -substantive changes made by the City Manager and City Agreement Attorney. 11. The City Manager was authorized to execute the Agreement for Completion of Public Improvements Tract 66141, for Lots 1-6 of Tract 66141, known as the Great Park 1, Parson Place (Rosedale) to construct the Great Park 1, required public improvements; the Faithful Performance Bond in the amount of $643,496.92, and the Parson Place Labor and Materials Bond for $643,496.92 for streets and storm drain facilities, as guaranteed by (Rosedale) Westchester Fire insurance Company were accepted; and the original bonds posted by William Lyon Homes, as guaranteed by Arch Insurance Company were reduced by the amount of $643,496.92, specifically for Lots 1-6 of Tract 66141. 12. The positions recommended on the legislation listed on the Legislative Update Report were approved. Legis Update 13. The City Treasurer's Report for the City of Azusa for the month of April 2013, was received, Treas Rport reviewed, and filed. 14. SPECIAL CALL ITEM 15. The increase of the Building Division's Plan Check budget by $50,000, and the Blanket Purchase Orders for hvo of its consultants, Melad & Associates and Willdan by $25,000 each, to a total of $37,000 and $188,000 respectively, to cover the remaining invoices, were approved. SPECIAL CALL ITEMS CITY MANAGER THIRD CONTRACT AMENDMENT. Councilmember Carrillo thanked City Manager and the executive team for taking the lead during these difficult times and accepting the furloughs and deferring compensation. Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, and *carried to authorize the 'Mayor to sign the Third Amendment to the City Manger's contract temporarily suspending cash out of vacation time provisions and accrual limits and City Paid deferred compensation payments until June 30, 2014, and requiring three furlough days between December 25, 2013, and January 1, 2014. SUCCESSOR AGENCY RELATED BUSINESS No Business Spec Call Budget Amendment Special Call Amendment City Manger Contact Seer Agency No Buss It was consensus of the Council to adjourn in memory of Mr. Fred Armenta, 1924 to 2013, long time Adjourn in resident of Azusa. Memory of F. Arntenta TIME OF ADJOURNMENT: 8:58 P.M. X�t,T'ry,Clolk NEXT RESOLUTION NO. 2013-C42. (City) 'NEXT ORDINANCE NO. 2013-01. NEXT RESOLUTION NO. 2013-119. (Successor Agency of the Former Redevelopment Agency) * Indicates Mayor Pro-tem/Chairman Macias Absent. 06/17/2013 PAGE SIX