Loading...
HomeMy WebLinkAboutMinutes - November 18, 2013 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ' FORMER REDEVELOPMENT AGENCY MONDAY, NOVEMBER 18, 2013 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:32 p.m. to discuss the following: CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to California Government Code, Labor Unions Section 54957.6. ACEA, City Negotiator: City Manager James Makshanoff AMMA, Organizations: ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management CAPP, Association), CAPP (Civilian Association of Police Personnel), Executive Mngmnt & Management Group and Unrepresented Employees. Unrepresented CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Anticipated California Government Code, Section 54956.9(d)(2). Litigation, 1 potential case: City of Azusa v. Kim Knight - claim #13-27 Knight CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant California Existing Litig 'Government Code, Section 54956.9 (d)(1). City of Duarte City of Duarte vs. City of Azusa, Los Angeles Superior Court, Case No. Case No. BS 127709. The City Council reconvened at 7:30 p.m., City Attorney Martinez announced there was no reportable City Attorney action taken in closed session. Reports Mayor Rocha called the meeting to order. Call to Order Pledge to the flag was led by Ms. Liza Harrington. Flag Salute Invocation was given by Pastor Matt Marzluft of Village Covenant Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEM 3ERS: MACIAS STAFF MEMBERS PRESENT Staff Present City Attorney Martinez, City Manager Makshanoff, Director of Public Works/Assistant City Manager Haes, Police Chief Gonzalez, Economic and Community Development Director Christiansen, Human Resources Director Neiuber, Recreation and Family Services Director Jacobs, Information ' Services/Library Director Graf, Finance Director Paragas, City Treasurer Vasquez, Assistant Director Economic and Community Development McNamara, Information Officer Quiroz, Operations Captain Momot, City Librarian Strege, Library Coordinator Reta, City Clerk Cornejo, Deputy/Assistant City Clerk Hernandez. CEREMONIAL Ceremonial Presentation of Grant Awards by the Canyonty Foundation Board. Canyon City Foundation Mr. Mark Dickerson introduced the Foundation's Boardmembers; he gave a brief history of how the Board Foundation was established; one of the conditions of the Development Agreement, was for the owners to Presentation of set aside a portion of the proceeds from the sale of the property into a foundation to help support Azusa Grant Awards community organizations and civic activities; each year the foundation receives applications from various organizations requesting grants; they all have to be 501(c)(3) nonprofit organizations or a City of Azusa department, and fall under IRS regulations; applications are accepted until the end of June and grants are awarded by the end of November; prior to receiving applications, a letter of intent is sent to community organizations to help them identify programs that may qualify for the grant; the bylaws call for a Board of 5 members, 3 are selected by Monrovia Nursery and 2 by the City Council, for one year terms; to date the foundation has granted $800,000, and this year $120,000 was granted. Councilmember Carrillo added that the foundation has the ability to sustain itself from the ongoing income from the resale of the properties. Grants were presented to the following organizations for their approved programs: 1. City of Azusa Library, English as a Second Language (ESL) and other literacy programs; '2. Azusa Unified School District (AUSD), summer programs; 3. Citrus College Foundation, Cafe Con Leche and the Ambassador Mentoring Programs; 4. The Neighborhood Homework House, Pre -Kindergarten Readiness and Parent Leadership programs; 5. AUSD, Keeping History Alive program. PUBLIC PARTICIPATION Grant Recipients Public Part Ms. Malinda Cruz, who donated he son's organs after his passing in 2010, invited Council to the Donate M. Cruz Life Foundation event and fund raiser, on December 29, 2013, 3-5:00 p.m., at Pasadena Rosebowl, to Comments place a rose on their float on behalf of City of Azusa. Mr. Hector Elizalde, Military Liaison for Congresswoman Napolitano, announced that nomination H. Elizalde applications will be accepted until November 29, 2013, for students wanting to pursue a career in one of Comments the U.S. Military Academies, and a Health Care enrollment fair on December 14, 2013, at Lambert Park Auditorium in EI Monte; and asked everyone to keep in mind the homeless Veterans. Ms. Diana Williams, Human Resources Boardmember, and Mr. Michael Taylor, Executive Director for D. Williams the Center for Education Diversity and Reconciliation, (C.E.D.A.R.), addressed Council thanking them Comments for their continued support, and invited everyone to the Get To Know Me Forum Event, on December 5, 2013, 7:00 p.m., at the Azusa Auditorium. Mr. Jorge Rosales addressed Council regarding Consent Calendar Item D-13, the Notice of Completion J. Rosales for the Pavement Management Improvements Project #66113A, expressing concern that the streets were Comments 'opened for traffic prematurely before the seal adhered to the ground causing damage to the new pavement. City Manager Makshanoof addressed Mr. Rosales' concerns regarding the Pavement Management J. Makshanoff Notice of Completion stating that the City Engineer and the Public Works Inspectors inspected the Comments project and found it to be acceptable as finished. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rprts/Updates Councilmember Carrillo wished everyone a Happy Thanksgiving, and reminded everyone that children A. Carrillo will be on vacation the week of Thanksgiving. Comments Councilmember Gonzales wished everyone a Happy Thanksgiving, and announced the Winter Fiesta on R. Gonzales Sunday, December 1, 2013, 12-6 p.m., in front of City Hall; tree lighting will be at 5:00 p.m. Comments Councilmember Alvarez thanked the Veteran's Committee for the event held on Veteran's Day, E. Alvarez November 11, 2013; he wished everyone a Happy Thanksgiving; and congratulated the newly elected Comments Boardmembers of the recent School Boards Election. Mayor Rocha wished all a Happy Thanksgiving, announced that donations are being taken for the care J. Rocha packets that will be sent to Azusa service men and women, on December 7, 2013, from the local VFW, Comments and asked to keep service men and women in daily prayers. ' SCHEDULED ITEMS Sched Items PUBLIC HEARING — ON AN ORDINANCE AMENDING CHAPTER 14 OF THE AZUSA Pub Hrg 2013 MUNICIPAL CODE AND ADOPTION OF 2013 CALIFORNIA BUILDING STANDARDS CODES. Bldg Code Amend Community Development Director Christiansen addressed the item explaining that this Public Hearing K. Christiansen was scheduled at the meeting of October 21, 2013, to consider the amendment and re -adoption of the Comments 2013 Uniform Building Code, which is adopted every two years as mandated by the State of California. 11/18/2013 PAGE TWO Mayor Rocha declared the Hearing Open; City Clerk Cornejo read the affidavit of proof of publication Hrg Open published in the San Gabriel Valley Tribune on October 31, and November 7, 2013. Public testimony was sought by the Mayor, but none was received. Moved by Councilmember Carrillo seconded by Councilmember Alvarez and *carried to close the Close Hrg Public Hearing. Councilmember Carrillo offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING CHAPTER 14 OF THE AZUSA MUNICIPAL CODE, BY AMENDING SECTIONS; 14-1, 14-51, 14-53, 14-55,14- 57, 14-62, 14-69, 14-466, 14-467 AND 14-473; AND ADOPTING BY REFERENCE THE 2013 'EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24), INCLUDING THE CALIFORNIA BUILDING CODE VOLUMES 1 & 2 INCLUDING CHAPTER 1 AND APPENDICES G AND J (2013 EDITION, INCORPORATING AND AMENDING THE 2012 INTERNATIONAL BUILDING CODE); THE CALIFORNIA RESIDENTIAL CODE INCLUDING CHAPTER 1 (2013 EDITION, INCORPORATING AND AMENDING THE 2012 INTERNATIONAL RESIDENTIAL CODE); THE CALIFORNIA GREEN BUILDING STANDARDS CODE (2013 EDITION); THE CALIFORNIA MECHANICAL CODE INCLUDING CHAPTER 1 (2013 EDITION, INCORPORATING AND AMENDING THE 2012 UNIFORM MECHANICAL CODE); THE CALIFORNIA PLUMBING CODE INCLUDING CHAPTER 1 (2013 EDITION, INCORPORATING AND AMENDING THE 2012 UNIFORM PLUMBING CODE); THE CALIFORNIA ELECTRICAL CODE INCLUDING ARTICLE 89 (2013 EDITION, INCORPORATING AND AMENDING THE 2011 NATIONAL ELECTRICAL CODE); THE CALIFORNIA EXISTING BUILDING CODE (2013 EDITION), TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES THERETO; AND ADOPTING BY REFERENCE THE UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE (2012 EDITION), AND THE UNIFORM HOUSING CODE CHAPTERS 4, 5, 6 AND SECTIONS 701.2 AND 701.3 (1997 EDITION). Moved by Councilmember Carrillo, seconded by Councilmember Gonzales to waive further reading and adopt Ordinance No. 13-03, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES. CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS Introduction of Ordinance No 13-04, amending and restating Article III of Chapter 18 of the Azusa Municipal Code to establish a regulatory scheme for administering, and managing the City's response to alarms, fees, fines, appeal process, and providing other matters properly relating thereto. Police Chief Gonzalez answered questions posed by Mayor Rocha explaining that this amendment is to modernize the regulations for administering and managing the police alarm response; the current ordinance was last updated in 1983, which has become antiquated due to changes in technology; at a future meeting, staff will be presenting Council the schedule of the proposed fees that relate to the various sections of this ordinance, as well as a proposal to outsource to the alarm management to a third party; this update will have the same fee amounts for registration and renewal, provide discounts for seniors, disabled and low income; it will be the responsibility of the alarm user to notify the alarm company of any change in status, as the notifications to the Police Department will be monitored by the company; the goal with this update is to reduce the number of false alarms that sometimes are caused due to equipment malfunction; in order to reinstate the registration, all equipment requirements have to be met, the company will educate customers on responsible alarm handling, as most of the false alarms are due to owners not knowing how the system operates. Moved by Councilmember Gonzales, seconded by Councilmember Carrillo and *carried, to waive further reading and introduce, by title only, Ordinance No. 13-04 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, AMENDING AND RESTATING ARTICLE HI OF CHAPTER 18 OF THE AZUSA MUNICIPAL CODE TO 'ESTABLISH A MODERN REGULATORY SCHEME FOR ADMINISTERING AND MANAGING THE CITY'S RESPONSE TO ALARMS, FEES, FINES, APPEAL PROCESS, AND PROVIDING OTHER MATTERS PROPERLY RELATING THERETO. Ordinance 13-03, Adopting the 2013 Building Code Introduction of Ordinance Establishing Regulatory Administering of Alarm Systems, Fees, Fines and Process The CONSENT CALENDAR consisting of Items D-1 through D-13, was approved by motion of Consent Cal, Councilmember Alvarez, seconded by Councilmember Gonzales and *carried, with the exception of D-6 Spec Call Item D-6, which was considered under the Special Call Portion of the Agenda. The minutes of the special meetings of October 28, and November 7, 2013, and of the regular Minutes meeting of November 4, 2013, were approved as written. 11/18/2013 PAGE THREE 2. The following Resolution No. 13-C85, was adopted and entitled: Reso Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. In accordance with the City of Azusa Civil Service Rules and applicable Memorandum of H.R. Action Understanding(s), the Human Resources Action Items were approved as follows: Item Merit Increase: T. Patlogar, E. Beterbide. 4. The following Resolution No. 13-C86, was adopted and entitled: Reso Sobriety Checkpoint ' A RESOLUTION OF THE CiTY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Grant APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR THE "SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013-2014" PROJECT #SC14026. 5. The following Resolution No. 13-C87, was adopted and entitled: Reso Selective Traffic A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Enforcement APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC Program Grant SAFETY (OTS) FOR THE "SELECTIVE TRAFFIC ENFORCEMENT PROGRAM" GRANT NO. PT 1449. 6. SPECIAL CALL ITEM Spec Call 7. The five year lease renewal agreement with the State of California Department of General Services Lease Agmnt (DGS) — Military Department, for the use of the former Azusa National Guard Armory, now the Natl Guard Memorial Park North Recreation Center (NRC), was approved. 8. The following Resolution No. 13-C88 was adopted ad entitled: Reso Grant L.A. Co. Open RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE Space APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISTRICT EXCESS FUNDING FOR THE FOLLOWING PROJECTS: Slauson Park Pool Rehabilitation, Zacatecas Park Restrooms Development, Northside Park Walking Path Development, Pioneer Park, Memorial Park, Veteran's Freedom Park and Gladstone Park Improvements. 9. The amendment to the current five year lease agreement with Plaza de la Raza Head Start, Inc., for Plaza de La use of facilities at Memorial Park was approved. Raza Agntnt 10.The 4'/, year lease agreement extension with Options Child Care, a child care and human services Option Child agency, for use of the facilities at Memorial Park to conduct a Head Start Program was approved. Care Agmnt 1 l.The City Treasurer's Report for the City of Azusa for the month of October, 2013, was received, Treas Rprt reviewed and filed. 12.It was found that the project of the Final Tract Map No. 71774, for the property located at the Agreement northeast corner of 9th St. and Alameda Ave., complies with the General Plan and is consistent with Tract Map the approved tentative map and any amendments thereto; the Agreement for Completion of Public 71774, 9th & Improvements for Tract No. 71774 to construct the required public improvements was approved and Alosta the City Manager was authorized to execute the same; the Performance Bond in the amount of $257,000, and the Labor and Materials Bond for $257,000, as guaranteed by International Fidelity Insurance Company were accepted; it was found that this project is in compliance with the provisions of the Subdivision Map Act; the Final Tract Map No. 71774 was approved; the City Clerk and Treasurer were authorized to endorse the certificates on the face of the map, which embodies the approval of Final Tract Map No. 71774. 13.The Notice of Completion for the Pavement Management Improvements Project #66113A — All NOC All American Asphalt, Corona, CA 92878 was approved, and staff was authorized to file the Notice of American Completion with the Los Angeles County Clerk. Asphalt SPECIAL CALL ITEMS Special Call Purchase of Public Safetv Software to include Comouter Aided Dispatch (CAD) Records Management Agreement System (RMS) and Mobile Data Computer (MDC), from Spillman Technologies, Inc. Spillman, Software for Police Chief Gonzalez answered questions posed by Councilmember Alvarez explaining that the search 1'. D. for the needed public safety software has been an ongoing quest for the past 5 years, but funding has not S. Gonzalez Address Item 11/18/2013 PAGE FOUR been available; staff has been going to conferences, meetings, working with other professionals in law enforcement, to look at the many systems available from local to national companies; the resounding reports heard back from all counterparts that manage these systems are that Spillman is the best; for the past 15 years the Azusa Police Department has used Lucent Technology, which was bought off after going bankrupt, a systems that is now only being used by Azusa and one other Police Department, nationwide; Spillman has a far reaching solution that provides real time verifiable data that can be instantly accessed; regarding big purchases that are common in law enforcement, if another agency has satisfied the bid process, other law enforcement agencies can piggy back on the bid, because the competitive bid process has been accomplished through the General Services Agreement (GSA) of the California Multiple Award Schedule (CMAS). City Attorney Martinez explained that in accordance with the software license agreement, the bid M. Martinez 'submitted to the bidding agency, will include all the various modules that the company provides, Address Item allowing another agencies to pick and choose from those modules and piggy back on those contracts or the original bid that was provided, as long as the price is the same or less than what it was given on the bid; the Azusa Municipal Code allows for this process. Further explanation was given on the multiple software demonstrations given by Spillman to all Azusa Police personnel in different settings, and how the system was scrutinized by all staff, from police officers on the streets to the office investigative bureau, and the report back from all staff was that they were impressed with the system; in addition Azusa Lateral Police Officers that have worked at other agencies that have this system have reported satisfactory findings. Moved by Councilmember Alvarez, seconded by Councilmember Carrillo and *carried to approve the Approve purchase of a Public Safety Software, to include Computer Aided Dispatch (CAD) Records Management Spillman Tec, System (RMS) and Mobile Data Computer (MDC), from Spillman Technologies, Inc., in a total amount P.D. Public of $688,122.00, and to authorize the Mayor to execute the Purchase and License Agreement, and the Safety "piggyback" purchase in accordance with AMC Section 2-523(E) when the competitive bid process has Software already been completed. SUCCESSOR AGENCY RELATED BUSINESS Sccr Agency Councilmember Gonzales offered a Resolution entitled: Reso Warrants A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS. Moved by Councilmember Gonzales, seconded by Councilmember Alvarez and carried to waive further reading and adopt Resolution No. 13-R15, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS TIME OF ADJOURNMENT: 8:37 P.M. Adjourn R AV NEXT RESOLUTION NO. 2013-CS9. (City) NEXT ORDINANCE NO. 2013-05. NEXT RESOLUTION NO. 2013-1116. (Successor Agency of the Former Redevelopment Agency) * Indicates Mayor Pro -tem Macias absent. UPCOMING MEETINGS November 25, 2013, Utility Board Meeting — 6:30 p.m. Azusa Light & Water Conference Room; December 2, 2013, City Council Meeting— 6:30 p.m. Azusa Auditorium; December 16, 2013, City Council Meeting — 6:30 p.m. Azusa Auditorium; 11/18/2013 PAGE FIVE