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HomeMy WebLinkAboutMinutes - January 21, 2014 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 21, 2014 — 6:32 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CEREMONIAL Ceremonial Oaths of Office were administered to the following Police Office Personnel: Oath of Office, Police Police Corporal Tommy Avila, was administered by Councilmember Gonzales and Ms. Jenny Avila. Personnel Police Officer Samantha Sloniker, was administered by Councilmember Alvarez. Police Officer Jonathan Rush, was administered by Councilmember Carrillo. Police Officer Felipe Munoz, was administered by Mayor Rocha. The City Council recessed at 6:50 p.m. and reconvened at 7:30 p.m. Mayor Rocha called the meeting to order. Pledge to the flag was led by Mr. Mario Subia Invocation was given by Reverend LeRoy, First Assembly of God Church ROLL CALL PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: MACIAS ALSO PRESENT Elected Officials: City Clerk Cornejo, City Treasurer Vasquez. Staff Members: City Manager Makshanoff, City Attorney Hull, Public Works Director/Assistant City Manager Haes, Police Chief Gonzalez, Human Resources Director Neiuber, Finance Director Paragas, Utilities Director Morrow, Assistant Economic and Community Development Director McNamara, Senior Manager Analyst Del Toro, Senior Center Program Coordinator Fultz, Information Officer Quiroz, Police Operations Captain Momot, Police Lieutenant Chavez, Police Administrative Analyst Ceccia, Police Sergeant Torres, Police Lieutenant Hunt, Police Corporal Landeros, Police Captain Sandoval, Police Corporal Jarrett, Police Officer Johnson, Police Sergeant Fleming, Police Captain Chavez, Police Officer Moreno, Police Officer Tremblay, Assistant/Deputy City Clerk Hernandez. Recess/Rcnvnd Call to Order Flag Salute Invocation Roll Call Also Present PUBLIC PARTICIPATION Pub Part Mr. Louis Salgado Jr. addressed Council regarding the letter "A" that was on top of the San Gabriel L. Salgado Mountains and was destroyed by the recent Colby Fire, requesting that all residents be invited to Comments 'participate in the process of its restoration, and suggested funds be solicited for the project. Ms. Vanessa Alikhan addressed Council thanking firefighters who responded to the recent Colby Fire; V. Alikhan she requested information about the contact person for the Rosedale construction to whom she can Comments address questions regarding parking and other concerns. Mr. Mark Davis addressed Council regarding the Garcia Trail, expressing concerns about night visitors M. Davis . who conduct illegal activities; he announced that a petition is being routed in the City of Glendora for Comments street parking to be restricted and be for residents only, from the roundabout to Barranca and north of Leadora Ave., and it will be presented to the Glendora City Council at their meeting of February 2014, for consideration. Mr. Dan Simpson addressed Council regarding the recent Colby Fire commending the efforts by the fire D. Simpson fighters, but expressed concerns and requested an official investigation and public accounting of how it Comments was handled; he further asked who, from city personnel, is responsible for the closure and maintenance of the Garcia Trail. Ms. Cathy Bushey addressed Council stating that her residence is located on old Sierra Madre Avnue, C. Bushey where people tend to park to view the city; however, some of those visitors conduct illegal activities and Comments loiter, and requested that the curb be painted red and/or restrict night parking. Mr. Gustavo Herrera addressed Council regarding the recent Colby Fire thanking all who responded G. Herrera and assisted; he expressed concern regarding the Garcia Trail where visitors have created an unsafe Comments environment; he made reference of a petition that is being routed in the city of Glendora to restrict parking around that area reserving it for residents only he held a brief discussion with Mayor Rocha regarding Glendora residents speeding through Sierra Madre. Ms. Barbara Dickerson, Trustee Representative of the Citrus College Board, addressed Council to give B. Dickerson a report on the College accomplishments; she further thanked all first responders to the recent Colby Comments Fire as she was one of the residents who was evacuated. Mr. Dennis Willut addressed Council regarding landlords collecting rent, homeless, Cable T.V. should D. Willut provide basic channels to all residents, and the City's litigation expenses. Comments Captain Leopoldo Ibarra from Los Angeles County Fire Station 97, expressed concerns for the L. Ibarra increased use of the Garcia Trail; he explained that due to its proximity to the fire station, visitors have Comments relied on the station for their basic needs while visiting; also illegal activities and loitering take place, and street parking has also become a problem. Mr. Zafar Alikhan addressed Council regarding fires, and the lack of fire lanes and designated parking Z. Alikhan in the Rosedale area; he spoke of Rosedale residents search for legal representation to deal with the Comments Home Owners Association (HOA) and the developer, and suggested a coalition of Azusa and Glendora residents be created to address issues of mutual concern. City Manager Makshanoff answered public comments stating that: Assistant City Manager Hiles will contact Mrs. Alikhan to discuss her concerns; staff is working on a report for parking regulations on the north east portion of Rosedale by the Garcia Trail, which will be presented at the next Council Meeting; he explained that although the Garcia Trail sits on Azusa and Glendora, it is owned by the developer Azusa Land Partners (ALP), he will meet with them and the Glendora City Manager to hopefully have some answers in the near future regarding the parking issues; staff will talk to Mrs. Bushey regarding her concerns on the roundabout at old Sierra Madre Avenue, lighting has been installed, but it has not solved the problem; the Rosedale HOA is a private matter with the property owners; the city has not taken control of all streets at Rosedale and cannot enforce parking on private streets. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF City Manager Makshanoff addressed the meeting stating that the Colby Fire of last Thursday, January 16, 2014, was eventful for the City of Azusa; he thanked all department heads and personnel, the Fire Department, all outside agencies and elected representatives, for their response and offering their services during this crisis; he met with Assistant Fire Chief Steve Martin from Los Angeles County to discuss setting up a public event for him to answer concerns from residents; Police Chief and staff are preparing a Safety After.Action Report, which will be presented to Council at a Special Meeting on Monday, January 27, 2014, following the Utility Board meeting, and Assistant chief Martin has been invited to attend. Presentation of Check from Azusa Rotary o Recreation and Family Services Department, from raffle proceeds: Ms. Carolyn Crawford, on behalf of the Azusa Rotary Club, presented a check to Senior Center Coordinator Stephanie Fultz, to assist with various Parks and Recreation activities; these proceeds are from two different raffles that Parks and Recreation allowed them to hold during their events. Undate on the water drought from Utilities Director Utilities Director Morrow gave an update on the water drought, stating that the water situation in the state of California is bleak; 2013 was the worse water year in recorded history of 100 years, and 2014 is 'expected to be worse; meteorologists have announced that for the last, 13 months, a 2,000 mile ridge, 4 miles high, has been sitting along the cost of California and is blocking storms; water agencies will have to prepare to work with available water; northern California supplies Azusa with 20% of water, but reservoirs are low and Folsom lake is down to 18% capacity; 80% of Azusa's supply comes from rivers and the San Gabriel Mountains, the three available dams are close to empty; Azusa is currently in Phase II of the drought plan and phase III may be considered soon; Phase 11 is 3 day a week yard watering program, Phase Ill is 2 days a week and includes increase in price; on January 17, 2014, the Governor declared water emergency in the state, and he asked for a state conservation campaign to reduce usage by 20%, and asked local communities not to waste water. J. Makshanoff Comments Rprts/ Updates J. Makshanoff Comments Rotary Club presentation check to recreation G. Morrow Water Drought Update The agenda item regarding discussion of agenda -setting for future Lnt City Council/Azusa Unified Item Not School Board meeting was not discussed. Discussed 01/21/2014 PAGE TWO I Councilmember Carrillo addressed the meeting to talk about how the Colby Fire destroyed property and A. Carrillo took a toll on the hillside; he commended first responders for theirjoint efforts in partnering with Azusa Comments personnel to control the situation, the Police Department for their recently launched website that helped to keep information up to date, and expressed his appreciation to citizens for cooperating with orders to evacuate; he further stated that he will be asking other cities to partner with Azusa to address the San Gabriel Council of Governments (SGCOG) at their next regular meeting, to request state funding to purchase a super scooper for the region, as it is currently being rented from Quebec, Canada partial time during fire season; he addressed the current water drought and thanked residents for conserving, and suggested that the solution to the water shortage would be better infrastructure to allow more water to be stored during rainy seasons. Councilmember Gonzales congratulated the Human Relations Commission (HRC), Police and R. Gonzales Recreation Departments for the Hands Across Azusa event held on January 12, 2014, and thanked Comments responders and all who were involved in assisting with the Colby Fire. Councilmember Alvarez thank everyone for Hands Across Azusa, as well as the first responders and everyone involved in the Colby Fire; he addressed the speeding traffic on Sierra Madre Avenue by the Azusa Greens Golf Course and requested an update on a previous request to install a stoplight or something similar to protect pedestrians; he requested a meeting with Police Chief to look into possibly setting up a neighborhood watch program; he expressed his disappointment of the lack of care by visitors at the Garcia Trail and supports limited hours and finding a solution regarding the parking problems; he requested certificates be presented at the second meeting in May to recognize the three Sandoval brothers who are actively serving in the Military; light discussion was held regarding re- scheduling of said meeting due to some of the Councilmembers and staff attending the annual International Council of Shopping Centers (ICSC) conference, it was further consensus of the Council to approve presenting certificates at the second meeting in May, to whichever date it may be re- scheduled to. Mayor Rocha addressed the meeting stating that it was to be adjourned in memory of Mr. Jesse V. Cornejo, WWII Veteran U.S. Navy, and Ms. Charlotte Sites, lifelong residents of Azusa; he thanked the HRC for Hands Across Azusa; announced the following events: Azusa Veteran's Memorial Committee fundraising breakfast, Sunday, January 26, 2014, 8:30 to 11:30 a.m., at the Veterans of Foreign War (VFW) building, proceeds will be used for care packages for soldiers and to fund Veterans and Memorial Day events; and Azusa Cares Mental Wellness Workshop, Saturday February 1, 2014, 10:00 a.m. to 12:00 p.m., in the Azusa Library Auditorium; he thanked everyone who responded and assisted in the recent Colby Fire, and asked to keep service men and women in daily prayers. E. Alvarez Comments J. Roclia Comments Light discussion was held regarding the potential mudslides as a result of the Colby .Fire, staff is Discussion preparing for debris clean up and prevention, and to avoid debris flowing into the canal which potentially can have a negative impact in the water treatment plant. The CONSENT CALENDAR consisting of Items D -I through D-10, was approved by motion of Consent Cal Councilmember Gonzales, seconded by Councilmember Carrillo, and *carried by roll call vote. 1. The minutes of the regular meeting of January 6, 2014, were approved with an amendment to delete Minutes the sentence "and does not qualify to be paid out of CDBG funds" from public comment made by Mr. Jorge Rosales. 2. The following Resolution No. 14-C3, was adopted and entitled: Reso 14-C3 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. In accordance with the City of Azusa Civil Service Rules and applicable Memorandum of H.R. Action Understanding(s), the Human Resources Action Items were approved as follows: Item Merit Increase and/or Regular Appointment: E. Ceccia. New Appointment: K. Maldonado -Orr. Flexible Staffing Promotion: J. Casca. Promotion: T. Avila. 4.The City Treasurer's Report for the City of Azusa for the month of December, 2013, was reviewed, Treasurer's received and filed. Report 5. The Retainer Agreement for legal services from Manning & Kass, Ellrod, Ramirez, Trester LLP, Manning & that are anticipated to arise from an "officer involved shooting" (OIS) that occurred on November Kass, Legal 29, 2013 in an amount not to exceed $75,000 without written approval of the City Council, was Svcs Agmnt approved. 01/21/2014 PAGE THREE 6.The Contract for roof replacement at the Sister City House was awarded to Hernandez Enterprise Hernandez Roofing Company of EI Monte, California in the amount of $21,800.00. Enterprise Roof 7.The Following Resolution No. 14-C4 was adopted and entitled: Reso Master Agreement RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING TO w/CalTrans ENTER INTO A MASTER AGREEMENT AND A PROGRAM SUPPLEMENT AGREEMENT WITH CALTRANS FOR THE REHABILITATE PAVEMENT ON AZUSA AVENUE PROJECT NO. HPLUL-5112 (014). 8. An increase to the current $10,000.00 blanket for Kenneth E. Meyer & Associates Legal Services to Kennth Meyers $50,000 to cover necessary workers' compensation and liability attorney services for the remaining Blanket P.O. 2013/2014 fiscal year was approved. Increase 9. Authorization was given to the City Manager to enter into a professional services agreement with Milliam Inc. Milliman, Inc. in an amount not to exceed $27,250 to perform the actuarial valuation of the City of Actuarial Azusa's Retirement Enhancement Plans. Valuation I O.The contract with Silver and Wright, LLP, Legal Services in the amount of $40,000 to cover Silver & necessary Code Enforcement legal fees was approved. Wright ADJOURNMENT: Adjourn It was consensus of the Council to adjourn the meeting in memory of Mr. Jesse V. Cornejo, WWII In Memory of Veteran U.S. Navy, and Ms. Charlotte Sites, lifelong residents of Azusa. J. Cornejo & C. Sites TIME OF ADJOURNMENT: 9:04 P.M. I { NEXT RESOLUTION NO. 2014-05. (City) NEXT ORDINANCE NO. 2014-01. NEXT RESOLUTION NO. 2014 -RI (Former Redevelopment Agency) * Indicates Mayor Pro -tem Macias absent. UPCOMING MEETINGS: January 27, 2014, Utility Board Meeting — 6:30 p.m. Azusa Light & Water Conference Room; February 3, 2014, City Council Meeting — 6:30 p.m. Azusa Auditorium; February 18, 2014, (Tuesday) City Council Meeting — 6:30 p.m. Azusa Auditorium. 01/21/2014 PAGE FOUR