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HomeMy WebLinkAboutMinutes - February 24, 2014 - CC, Special MeetingCITY OF AZUSA MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND THE JOINT MEETING OF ' THE CITY COUNCIL SPECIAL MEETING AND THE UTILITY BOARD REGULAR MEETING MONDAY, FEBRUARY 24, 2014 - 7:37 P.M. The City Council of the City of Azusa met in special session, and the City Council met jointly in special session with the Utility Board Regular session, at the above date and time in the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, Azusa, California. Mayor Pro4em/Chairman Macias called the meeting to order ROLL CALL: Roll call was taken by City Clerk/Secretary Comejo. PRESENT: COUNCILMEMBERSBOARDMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ ABSENT: COUNCILMEMBERS/BOARDMEMBERS: ROCHA ALSO PRESENT Elected Officials: City Clerk/Secretary Comejo. 'Staff Members: City Manager Makshanoff, City Attorneys Martinez and Ferre, Director of Public Works/Assistant City Manager Haes, Finance Director Paragas, Human Resources Director Neiuber, Community Development Director Christiansen, Information Services/Library Director Graf, Utilities Director Morrow, Recreation and Family Services Director Jacobs, Police Captain Chavez, Administration and Finance Services Graham, Information Services Quiroz, Assistant Director Electric Operations Langit, Assistant/Deputy City Clerk Hernandez. PUBLIC COMMENT None Given The City Council recessed for break at 7:39 P.M. and reconvened at 7:52 P.M. Call to Order Roll Call Also Present Pub Part Recess CONSENT CALENDAR: It was moved by Councilmember Carrillo, seconded by Councilmember Consent Cal Gonzales, to approve the Consent Calendar Items C-1 to C-3, by the following vote of the Council: AYES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, MACIAS, ROCHA NOES: COUNCILMEMBERS: NONE J ABSENT:COUNCILMEMBERS: ROCHA 1.The following entitled Resolution No. 14-C1 l was adopted and entitled: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING A REPRESENTATIVE AND AN ALTERNATE AND SUBSTITUTE ALTERNATE REPRESENTATIVE TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) 2. The following entitled Resolution No. 14-C12 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE FEBRUARY 24, 2014, SIDE LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE AZUSA CITY EMPLOYEES ASSOCIATION (ACEA) EFFECTIVE JULY 1, 2010 THROUGH JUNE 30, 2014 Reso 14-C1, ICRMA Reps Reso 14-C12 ACEA Side Letter of Agreement 3.Theresa St. Peters was appointed as the Interim Director of Human Resources while the City Interim Finance conducts an open recruitment to fill the soon to be vacant position. This is in accordance with Director Government Code Section 21221 (h). This appointment would be for a period not to exceed one year Appointment and would be in conformance with Ca1PERS Circular letter 200-002-14 regarding post service retirement employment requirements. I AGENDA ITEMS Agenda Item FISCAL YEAR 2013-14 GENERAL FUND MID -YEAR BUDGET REVIEW AND ADJUSTMENTS. Presentation NOES: COUNCILMEMBERS: NONE Mid -year Finance Director Paragas presented the midyear review of the Fiscal Year (FY) 2013-14 General Fund, Budget Review that it indicates the current fiscal condition, and it assists to prepare for next year's upcoming 'stating budget process; on June, 17, 2013, the City Council adopted the 2013-14 Fiscal Budget, with a surplus of Closed Session $93,945; however, the side letters of agreement with the bargaining units have expired and the excess of THE AZUSA CITY COUNCIL AND THE AZUSA UTILITY BOARD JOINED IN CLOSED vacation accrual cash out pay to employees totaled to $73,808, leaving a reduced surplus of $20,145, and a revised proposed amendment surplus of $119,165; she explained the following factors affecting the Utility Board current budget: Outside influencing factors: there was a slight recovery with the sales taxes that may have been Outside attributed to the Rosedale Development, ELS Outlet and Congregation Ale House sales, but was Influencing still 1% lower than the 2008-09 peak; unemployment rate was down to 9.6% from 11.1% last Factors fiscal, year, ELS Outlet and Chick-fil-A may have been the contributing factors. Revenues: an increase in building permits, plan checks, penalty late fees (utility) and Revenues reimbursement of court costs; a decrease on host fees MRF (Material Recovery Facility) and Taxes -Transient Occupancy as they are not tracking. Expenditures: retirement costs have increased, the proposed adjustments reflect retiree health Expenditures premium reimbursements for unanticipated retirees; sick leave and excess vacation pay-offs. Economic Indicators: L.A. area annual inflation rate through January 2014 was 0.8%; investment Economic interest rates remain at 0.244%; Los Angeles Regional Unemployment rate decrease to 8.8% by Indicators December 2013; 93 homes sold in Rosedale from July to December 2013; home values up 17.3% as of January 2014. ' Budget Philosophy: per Council's request: for the past several years the Finance Department has Budget prepared an easy to understand working budget; staff has managed to maintain matching operating Philosophy revenues and expenses; with the reduction of staff, due to frozen vacant positions, staff has been able to keep the same level of services, they understand the budget situation; however, due to additional expense as a result of two unanticipated retiree payoffs, employee negotiations, the $84,000 increase of the L.A. County Fire Services Contract, Waste Management low revenues, minimum wage increase, PERS (Public Employees Retirement System) rate increase of $110,00- $115,000 in a 5 year period, there may be the need to reduce maintenance or services. She further, presented the 2014-15 budget schedules, with the potential adoption in June, 16, 2014; and recommended the adoption of a resolution that better projects the City's current FY2013-14 financial position. Councilmember Carrillo offered a resolution entitled: Reso 14-C13, Budget A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND Adjustments ADOPTING THE MID -YEAR BUDGET ADJUSTMENTS FOR THE CITY OF AZUSA. Moved by Councilmember Carrillo, seconded by Councilmember Alvarez to waive further reading and adopt Resolution No. 14-C 13, by the following vote of the Council: CONFERENCE WITH LABOR NEGOTIATOR Pursuant to California Government Code, Labor Section 54957.6 Negotiations City Negotiators: City Manager Makshanoff AMMA Organizations: AMMA (Azusa City Employees Association). 02/24/2014 PAGE TWO AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ' ABSENT:COUNCILMEMBERS: ROCHA CLOSED SESSION Closed Session THE AZUSA CITY COUNCIL AND THE AZUSA UTILITY BOARD JOINED IN CLOSED Jointly With SESSION AT 8:12 P.M. TO DISCUSS THE FOLLOWING: Utility Board CONFERENCE WITH LABOR NEGOTIATOR Pursuant to California Government Code, Labor Section 54957.6 Negotiations City Negotiators: City Manager Makshanoff AMMA Organizations: AMMA (Azusa City Employees Association). 02/24/2014 PAGE TWO CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Government Code, Anticipated Section 54956.9(d)(2). Litigation 1 potential case: Verizon v. City of Azusa/Azusa Utility Verizon v. Azusa The City Council/Board reconvened at 8:50 p.m., City Attorneys Martinez and Ferre announced that there was no reportable action taken in closed session. ADJOURNMENT Adjourn I It was consensus of the City Council/Board to adjourn the meeting. I TIME OF ADJOURNMENT: 8:50 P.M. q14ZUSECRE AR NEXT RESOLUTION NO.2014-C14. (City) NEXT ORDINANCE NO. 2014-01. ' Indicates MayorBoardmember Rocha was Absent. 02/24/2014 PAGE THREE CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, MARCH 3, 2014 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CEREMONIAL Ceremonial Mr. Brent Anderson, Azusa Rotary Club President, presented 30 copies of "Tattoos on the Heart" to the Rotary Book Azusa Library for the "One Book One Azusa" program, which begins April 2014. Donation CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:36 P.M. to discuss the following: CONFERENCE WITH LABOR NEGOTIATOR - Gov. Code Sec. 54957.6. Labor City Negotiator: City Attorney - Marco A. Martinez Negotiations Unrepresented Employees: City Manager and Unrepresented Executive Management Employees Exec Mngmnt CONFERENCE WITH LABOR NEGOTIATOR - Gov. Code Sec. 54957.6. Labor City Negotiator: City Manager James Makshanoff Negotiations Organizations: AMMA (Azusa Middle Management Association) and Unrepresented Part -Time AMMA Employees. The City Council reconvened at 7:30 P.M., City Attorney Martinez announced that there was no Reconvened reportable action taken in closed session. Mayor Rocha called the meeting to order. Call to Order Roll Call ROLL CALL: Roll call was taken by City Clerk Comejo: , PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE Also Present ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Makshanof, , City Attorney Martinez, Public Works Director/Assistant City Manager Haes, Police Chief Gonzalez, Human Resources Director Neiuber, City Engineer Bobadilla, Finance Director Paragas, Utilities Director Morrow, Information Services/Library Director Graf, Librarian Strege, Economic and Community Development Director Christiansen, Assistant Economic and Community Development Director McNamara, Senior Manager Analyst Del Toro, Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. Flag Salute Pledge to the flag was led by Ms. Melisa Reynoso. Invocation Invocation was given by Pastor Rick MacDonald, from Azusa House of Prayer. Pub Part PUBLIC PARTICH'ATION i Mr. Dan Simpson addressed the Council stating that he believes the mudslides caused by the recent D. Simpson storm were the result of the Fire Department allowing the hillside to bum in the recent Colby Fire, and Comments expressed concern on the negative impact that this will have on the environment; he reiterated his previous requests to conduct an investigation of how the fire was handled. Ms, Gabriela Arellanes, Cheerleading Squad Coach, addressed the meeting to invite Council and G. Arellanes residents to an Azusa Day at a Clippers Game, Clippers v. Mavericks, April 3, 2014, where the Azusa Comments Cheerleaders will be performing. Mr. Fred Marquez addressed the Council regarding Ms. Sandra Martinez, 16 year old Azusa High F. Marquez School Student, suffering from a rare form of cancer and is fighting for her life, to thank the Comments community for their support at the fundraising events held on her behalf, and announced additional upcoming fundraising events. Mr. Dennis Sanderson addressed the Council to thank all first responders, the Council and volunteers, D. Sanderson who assisted all those affected by the recent storms. Comments Mr. Ron Lohr addressed the Council to announce that Mayor Rocha will be running for re-election. R. Lohr Comments Ms. Amanda Heinlein addressed the Council thanking Mayor Pro -tem Macias for his service; she A. Heinlein 'further thanked the Mayor and Council, Police Chief, Ms. Jenny Avila and all the residents who Comments volunteered to help remove 200 tons of mud from her yard as a result of the recent storm, as her home located at Ridge View Dr., was the most affected. Mr. Javier; Hernandez, Program Director for Bike San Gabriel Valley/The San Gabriel Valley J. Hernandez Coalitions, addressed the Council regarding the Cicla Villa Event, spearheaded by the Los Angeles Comments Metropolitan Transportation Authority, and asked for Council's support in approving agenda item D-6, a letter of support for this open streets program. I Mr. Armando Yanez, Field Representative for Assemblymember Roger Hernandez, addressed the A. Yanez meeting to'invite Council and residents, to the Family Health Fair in Baldwin Park, and a Community Comments Coffee, in the City of Covina; there will be free health services available for those who are residents in the 48th Assembly District. Rprts/ Updates Mayor Pro -tem Macias addressed the meeting to thank all City employees and management who U. Macias assisted affected residents by the recent storm. Comments Councilmember Carrillo addressed the meeting to thank everyone who assisted affected residents A. Carrillo during the recent storm. Comments Councilmember Gonzales addressed the meeting to thank everyone who assisted affected residents R. Gonzales 'during the recent storm, and to all social media for keeping residents informed; he thanked everyone Comments who attended the Casino Night held on February 21, 2013; proceeds will be donated to local leagues. Councilmember Alvarez addressed the meeting to thank everyone who assisted affected residents E. Alvarez during the recent storm. Comments Mayor Rocha addressed the meeting stating that it was to be adjourned in memory of lifelong Azusa J. Rocha residents Ms. Gina Manriques Moronez and Mr. Arthur S. Torres, U.S. Army Veteran; he thanked Comments everyone who assisted residents during the recent storm; he made the following announcements: Families on the Move, Northside Park, March 8, 2014, 8:00 A.M.; Family Health Fair, Baldwin Park Senior Center, 4100 Baldwin Park Blvd., March 15, 2014, 9:00-12:00 P.M.; Household Waster Roundup, Northrop -Grumman, March 29, 2014 9:00-3:00 P.M.; Car Wash Fundraiser, Corner of 3rd and Azusa Ave.; March 22, 2014, 7:00-5:00 P.M.; and he -requested to continue praying for the safe return of service men and women. SCHEDULED ITEMS Sched Items PROJECT NO. SR2SL-5112(017); SAFE ROUTES TO SCHOOL PROJECT. Safe Routes to School Project, The Safe Routes to School Project No. SR2SL-5112-(017) item, was pulled from the agenda in order to SR2SL- verify which Councilmembers live within 500 ft. of the project area as they might have a conflict on 5112(017) the project, and also to gather additional information on the specifics of the project; it will be brought ' back to a future meeting for consideration. CONSENT CALENDAR: Moved by Councilmember Alvarez, seconded by Mayor Pro -tem Macias, Consent Cal to approve Consent Calendar Items D-1 to D-11, with the exception of items D -I and D-9, which were handled under the Special Call portion of the Agenda, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. SPECIAL CALL ITEM 2. Resolution No. 14-C14, was adopted and entitled: 03/03/2014 PAGE TWO Spec Call Reso 14-C14 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items wee approved in accordance with the City of Azusa Civil H.R. Action Service Rules and applicable Memorandum of Understanding(s): Item Merit Increase arid/or Regular Appointment: R. Lopez. Flexible Staffing Promotion: C. Davis. 4. The contract with RRM Design Group for the Metro Transit Oriented Development (TOD) Grant RRM Design Program Round 3, was approved. Grp TOD Prog The City Treasurer's Report for the City of Azusa for the month of January, 2014, was received, Treas Rprt reviewed, and filed. 6. The Mayor was authorized to sign a letter in support of the Golden Streets proposal for the Los Letter of . Angeles Metropolitan Transportation Authority (METRO) Open Streets Grant Program. Support 7. The following actions regarding Final Tract Map No. 54057-7, WISTERIA, Rosedale Property, Wisteria Tract were taken: Map 54057-7, Rosedale It was found that this project complied with the General Plan and is consistent with the approved tentative map and any amendments thereto; that this project will not violate any of the provisions of Sections 66473.5, 66474. 1, and 66474.6 of the Subdivision Map Act; the Agreement for Completion of Public Improvements for Tract No. 54057-7 to construct the required public improvements was approved and the Mayor was authorized to execute the same; the Faithful Performance Bond in the amount of $307,564.24, the Labor and Materials Bond for $307,564.24, and the Monumentation Bond in the amount of $10,000 all as guaranteed by Philadelphia Indemnity Insurance Company were accepted; pursuant to -Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, it was found that the development of the property, in the manner set forth on the subject division of land, will not unreasonably interfere with the free and complete exercise of the easements held by Azusa Water Development and Irrigation Company and Monrovia Nursery Company and the map without the signatures of said easement holders was accepted; the Final Tract Map No. 54057-7 was approved and the dedications as offered on the map were accepted; the deed for Juniper Ridge to provide temporary access to the subdivision until the adjacent subdivision is filed was accepted; the City Clerk was authorized to endorse on the acknowledgement that the City has accepted the easement for Juniper Ridge subject to the City Council acceptance of the street improvements for Juniper Ridge; the City Clerk was authorized to endorse on the face of the map the certificate that embodies the approval of said map and acceptance of dedications. 8. The positions recommended on the legislative update were approved. 9. SPECIAL CALL ITEM. 10. The following Resolution No. 14-C 15, was approved and entitled: Project Legislat Update Special Call Reso Local Emergency A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA 'Proclamation PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY. 11. The revised class specification of Community Improvement Inspector, pursuant to the City of Class Specs Azusa Civil Service Rules Section 3.5, was adopted. Comm hnpr SPECIAL CALL ITEMS Spec Call MINUTES OF THE REGULAR MEETING OF FEBRUARY 18.2014. Minutes City Manager responded to questions posed by Mayor Pro -tem Macias and Councilydember Alvarez, Approved w/ Moved by Boardmember Alvarez, seconded by Mayor Pro -tem Macias, to approve the minutes with an Amendment on page 5, under Councilmember Alvarez's comments to include the percentage numbers, Recruitment 'amendment by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PROFESSIONAL SERVICES AGREEMENT FOR EXECUTIVE SEARCH SERVICES TO Murray RECRUIT CANDIDATES FOR THE POSITION OF DIRECTOR OF HUMAN RESOURCES. Professional Services City Manager responded to questions posed by Mayor Pro -tem Macias and Councilydember Alvarez, Agreement, stating that this will be paid from the salary savings as a result ofthatposition being vacant, and the, H.R. Director source of funds will be 50% from utilities and 50% from general fund; the recruitment process will take Recruitment between 12 to 16 weeks, and the firm will recruit from a large pool of talented people to ensure the best candidate is chosen. 03/03/2014 PAGE THREE Mayor Rocha and Mayor Pro -tem Macias thanked outgoing Human Resources Director Robert Neiuber for his services to the City. Moved by Mayor Pro -tem Macias, seconded by Councilmember Gonzales, to authorize the City Manager to enter into a professional services agreement with Bob Murray and Associates in an amount not to exceed $23,500 to perform executive search services to recruit candidates for the position of Director of Human Resources, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ' ADJOURNMENT: Adjourn In Memory It was the consensus of the Council to adjourn the meeting in memory of lifelong Azusa residents Ms. G. Moronez & Gina Manriques Moronez and Mr. Arthur S. Torres, U.S. Army Veteran. A. Torres TIME OF ADJOURNMENT: 8:36 P.M. Qice&A(& . NEXT RESOLUTION NO.2014-C16. (City) NEXT ORDINANCE NO. 2014-01. NEXT RESOLUTION NO. 2014-113 (Former Redevelopment Agency)' UPCOMING MEETINGS: 'March 17, 2014, City Council Meeting — 6:30 p.m. Azusa Auditorium; March 24, 2014, Utility Board Meeting — 6:30 p.m. Azusa Light & Water Conference Room; April 7, 2014, City Council Meeting — 6:30 p.m. Azusa Auditorium. 03/03/2014 PAGE FOUR