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HomeMy WebLinkAboutMinutes - March 3, 2014 - CC ,41117 AZUSA CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY,MARCH 3,2014—6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard,Azusa,CA 91702. CEREMONIAL Ceremonial Mr.Brent Anderson,Azusa Rotary Club President,presented 30 copies of"Tattoos on the Heart"to the Rotary Book Azusa Library for the"One Book One Azusa"program,which begins April 2014. Donation CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:36 P.M.to discuss the following: CONFERENCE WITH LABOR NEGOTIATOR-Gov.Code Sec.54957.6. Labor City Negotiator: City Attorney-Marco A.Martinez Negotiations Unrepresented Employees: City Manager and Unrepresented Executive Management Employees Exec Mngmnt CONFERENCE WITH LABOR NEGOTIATOR-Gov.Code Sec.54957.6. Labor City Negotiator: City Manager James Makshanoff Negotiations Organizations: AMMA(Azusa Middle Management Association)and Unrepresented Part-Time AMMA Employees. The City Council reconvened at 7:30 P.M., City Attorney Martinez announced that there was no Reconvened reportable action taken in closed session. Mayor Rocha called the meeting to order. Call to Order Roll Call ROLL CALL: Roll call was taken by City Clerk Cornejo: PRESENT: COUNCILMEMBERS: GONZALES,CARRILLO,MACIAS,ALVAREZ,ROCHA ABSENT: COUNCILMEMBERS: NONE Also Present ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Makshanoff, City Attorney Martinez, Public Works Director/Assistant City Manager Haes, Police Chief Gonzalez, Human Resources Director Neiuber, City Engineer Bobadilla, Finance Director Paragas, Utilities Director Morrow, Information Services/Library Director Graf, Librarian Strege, Economic and Community Development Director Christiansen, Assistant Economic and Community Development Director McNamara, Senior Manager Analyst Del Toro, Information Officer Quiroz,Assistant/Deputy City Clerk Hernandez. Flag Salute Pledge to the flag was led by Ms. Melisa Reynoso. Invocation Invocation was given by Pastor Rick MacDonald, from Azusa House of Prayer. Pub Part PUBLIC PARTICIPATION Mr. Dan Simpson addressed the Council stating that he believes the mudslides caused by the recent D. Simpson storm were the result of the Fire Department allowing the hillside to burn in the recent Colby Fire, and Comments expressed concern on the negative impact that this will have on the environment; he reiterated his previous requests to conduct an investigation of how the fire was handled. Ms. Gabriela Arellanes, Cheerleading Squad Coach, addressed the meeting to invite Council and G. Arellanes residents to an Azusa Day at a Clippers Game, Clippers v. Mavericks, April 3, 2014, where the Azusa Comments Cheerleaders will be performing. Mr. Fred Marquez addressed the Council regarding Ms. Sandra Martinez, 16 year old Azusa High F.Marquez School Student, suffering from a rare form of cancer and is fighting for her life, to thank the Comments community for their support at the fundraising events held on her behalf, and announced additional upcoming fundraising events. Mr. Dennis Sanderson addressed the Council to thank all first responders, the Council and volunteers, D. Sanderson who assisted all those affected by the recent storms. Comments Mr.Ron Lohr addressed the Council to announce that Mayor Rocha will be running for re-election. R. Lohr Comments Ms. Amanda Heinlein addressed the Council thanking Mayor Pro-tern Macias for his service; she A. Heinlein further thanked the Mayor and Council, Police Chief, Ms. Jenny Avila and all the residents who Comments volunteered to help remove 200 tons of mud from her yard as a result of the recent storm, as her home located at Ridge View Dr.,was the most affected. Mr. Javier Hernandez, Program Director for Bike San Gabriel Valley/The San Gabriel Valley J. Hernandez Coalitions, addressed the Council regarding the Cicla Villa Event, spearheaded by the Los Angeles Comments Metropolitan Transportation Authority, and asked for Council's support in approving agenda item D-6, a letter of support for this open streets program. Mr. Armando Yanez, Field Representative for Assemblymember Roger Hernandez, addressed the A. Yanez meeting to invite Council and residents, to the Family Health Fair in Baldwin Park, and a Community Comments Coffee, in the City of Covina; there will be free health services available for those who are residents in the 48th Assembly District. REPORTS,UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS-STAFF Rprts/Updates Mayor Pro-tem Macias addressed the meeting to thank all City employees and management who U.Macias assisted affected residents by the recent storm. Comments Councilmember Carrillo addressed the meeting to thank everyone who assisted affected residents A. Carrillo during the recent storm. Comments Councilmember Gonzales addressed the meeting to thank everyone who assisted affected residents R.Gonzales during the recent storm, and to all social media for keeping residents informed; he thanked everyone Comments who attended the Casino Night held on February 21,2013;proceeds will be donated to local leagues. Councilmember Alvarez addressed the meeting to thank everyone who assisted affected residents E.Alvarez during the recent storm. Comments Mayor Rocha addressed the meeting stating that it was to be adjourned in memory of lifelong Azusa J.Rocha residents Ms. Gina Manriques Moronez and Mr. Arthur S. Torres, U.S. Army Veteran; he thanked Comments everyone who assisted residents during the recent storm; he made the following announcements: Families on the Move, Northside Park, March 8, 2014, 8:00 A.M.; Family Health Fair, Baldwin Park Senior Center, 4100 Baldwin Park Blvd., March 15, 2014, 9:00-12:00 P.M.; Household Waster Roundup, Northrop-Grumman, March 29, 2014 9:00-3:00 P.M.; Car Wash Fundraiser, Corner of 3rd and Azusa Ave., March 22, 2014, 7:00-5:00 P.M.; and he requested to continue praying for the safe return of service men and women. SCHEDULED ITEMS Sched Items PROJECT NO. SR2SL-5112(017); SAFE ROUTES TO SCHOOL PROJECT. Safe Routes to School Project, The Safe Routes to School Project No. SR2SL-5112-(017)item,was pulled from the agenda in order to SR2SL- verify which Councilmembers live within 500 ft. of the project area as they might have a conflict on 5112(017) the project, and also to gather additional information on the specifics of the project; it will be brought back to a future meeting for consideration. CONSENT CALENDAR: Moved by Councilmember Alvarez, seconded by Mayor Pro-tem Macias, Consent Cal to approve Consent Calendar Items D-1 to D-11, with the exception of items D-1 and D-9, which were handled under the Special Call portion of the Agenda,by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS,ALVAREZ,ROCHA NOES: COUNCILMEMBERS:NONE 1. SPECIAL CALL ITEM Spec Call 2. Resolution No. 14-C 14,was adopted and entitled: Reso 14-C 14 Warrants 03/03/2014 PAGE TWO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items wee approved in accordance with the City of Azusa Civil H.R.Action Service Rules and applicable Memorandum of Understanding(s): Item Merit Increase and/or Regular Appointment: R.Lopez. Flexible Staffing Promotion: C.Davis. 4. The contract with RRM Design Group for the Metro Transit Oriented Development (TOD) Grant RRM Design Program Round 3,was approved. Grp TOD Prog 5. The City Treasurer's Report for the City of Azusa for the month of January, 2014, was received, Treas Rprt reviewed,and filed. 6. The Mayor was authorized to sign a letter in support of the Golden Streets proposal for the Los Letter of Angeles Metropolitan Transportation Authority(METRO)Open Streets Grant Program. Support 7. The following actions regarding Final Tract Map No. 54057-7, WISTERIA, Rosedale Property, Wisteria Tract were taken: Map 54057-7, Rosedale It was found that this project complied with the General Plan and is consistent with the approved Project tentative map and any amendments thereto; that this project will not violate any of the provisions of Sections 66473.5, 66474.1, and 66474.6 of the Subdivision Map Act; the Agreement for Completion of Public Improvements for Tract No. 54057-7 to construct the required public improvements was approved and the Mayor was authorized to execute the same; the Faithful Performance Bond in the amount of$307,564.24, the Labor and Materials Bond for $307,564.24, and the Monumentation Bond in the amount of $10,000 all as guaranteed by Philadelphia Indemnity Insurance Company were accepted; pursuant to Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, it was found that the development of the property, in the manner set forth on the subject division of land, will not unreasonably interfere with the free and complete exercise of the easements held by Azusa Water Development and Irrigation Company and Monrovia Nursery Company and the map without the signatures of said easement holders was accepted; the Final Tract Map No. 54057-7 was approved and the dedications as offered on the map were accepted;the deed for Juniper Ridge to provide temporary access to the subdivision until the adjacent subdivision is filed was accepted; the City Clerk was authorized to endorse on the acknowledgement that the City has accepted the easement for Juniper Ridge subject to the City Council acceptance of the street improvements for Juniper Ridge; the City Clerk was authorized to 1rm mop endorse on the face of the map the certificate that embodies the approval of said map and acceptance of dedications. 8. The positions recommended on the legislative update were approved. Legislat Update 9. SPECIAL CALL ITEM. Special Call 10. The following Resolution No. 14-C 15,was approved and entitled: Reso Local Emergency A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA Proclamation PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY. 11. The revised class specification of Community Improvement Inspector, pursuant to the City of Class Specs Azusa Civil Service Rules Section 3.5,was adopted. Comm Impr SPECIAL CALL ITEMS Spec Call MINUTES OF THE REGULAR MEETING OF FEBRUARY 18,2014. Minutes Approved w/ Moved by Boardmember Alvarez, seconded by Mayor Pro-tem Macias,to approve the minutes with an Amendment amendment on page 5, under Councilmember Alvarez's comments to include the percentage numbers, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS,ALVAREZ,ROCHA NOES: COUNCILMEMBERS:NONE PROFESSIONAL SERVICES AGREEMENT FOR EXECUTIVE SEARCH SERVICES TO Murray RECRUIT CANDIDATES FOR THE POSITION OF DIRECTOR OF HUMAN RESOURCES. Professional Services City Manager responded to questions posed by Mayor Pro-tem Macias and Councilmember Alvarez, Agreement, stating that this will be paid from the salary savings as a result of that position being vacant, and the H.R. Director source of funds will be 50% from utilities and 50%from general fund;the recruitment process will take Recruitment between 12 to 16 weeks,and the firm will recruit from a large pool of talented people to ensure the best candidate is chosen. 03/03/2014 PAGE THREE Mayor Rocha and Mayor Pro-tern Macias thanked outgoing Human Resources Director Robert Neiuber for his services to the City. Moved by Mayor Pro-tem Macias, seconded by Councilmember Gonzales, to authorize the City Manager to enter into a professional services agreement with Bob Murray and Associates in an amount not to exceed $23,500 to perform executive search services to recruit candidates for the position of Director of Human Resources,by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO,MACIAS,ALVAREZ,ROCHA NOES: COUNCILMEMBERS:NONE ADJOURNMENT: Adjourn In Memory It was the consensus of the Council to adjourn the meeting in memory of lifelong Azusa residents Ms. G.Moronez& Gina Manriques Moronez and Mr.Arthur S.Torres,U.S.Army Veteran. A.Torres TIME OF ADJOURNMENT: 8:36 P.M. NEXT RESOLUTION NO.2014-C16.(City) NEXT ORDINANCE NO.2014-01. NEXT RESOLUTION NO.2014-R3(Former Redevelopment Agency) UPCOMING MEETINGS: March 17,2014,City Council Meeting—6:30 p.m.Azusa Auditorium; March 24,2014,Utility Board Meeting—6:30 p.m.Azusa Light&Water Conference Room; April 7, 2014,City Council Meeting—6:30 p.m.Azusa Auditorium. 03/03/2014 PAGE FOUR