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HomeMy WebLinkAboutMinutes - June 2, 2014 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JUNE 2, 2014 — 7:32 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. CLOSED SESSION Closed Sess Reporting of Past Closed Session Actions — Pursuant to California Government Code, Section Past Closed 54957.1 Section Action CONFERENCE WITH LABOR NEGOTIATOR Pursuant to California Government Code, Labor Negot Section 54957.6 ACEA, City Negotiators: City Manager Makshanoff and Interim Human Resources Director St. Peters. AMMA, CAPP Organizations: ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management Association), CAPP (Civilian Association of Police Personnel), Executive Management Group and Unrepresented and Part-time Employees. Present: City Clerk Cornejo, Public Information Officer Quiroz, Assistant/Deputy City Clerk Present Hernandez. City Clerk Cornejo announced that due to the lack of quorum of the Azusa City Council, the closed Lack of session portion of the meeting was canceled; the regular scheduled meeting began at 7:30 P.M. as Quorum scheduled. REGULAR MEETING City Attorney Martinez announced that Item 2 of Closed Session, regarding Labor Negotiations was canceled, and Council did not meet in Closed Session at 6:30 P.M. as noticed; Item 1, was a previous closed session item discussed on April 7, 2014, by the City Council under Government Code Section 54957. 1, regarding the dismissal of an employee, where Council on a 5-0 vote, approved the dismissal of the employee Police Dispatcher, the employee remedies have been exhausted and he reported such dismissal pursuant to Government Code Section 54957.1. Mayor Pro -tem Gonzales called the meeting to order. Pledge to the flag was led by Mr. Tom Sanchez. Invocation was given by Reverend Jesse Aramburo from Canyon Christian Fellowship. ROLL CALL: Roll call was taken by City Clerk Cornejo: PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS ALVAREZ ABSENT: COUNCILMEMBERS: ROCHA ALSO PRESENT Elected Officials: City Clerk Comejo. Staff Members: City Manager Makshanoff, City Attorney Martinez, Public Works Director/Assistant City Manager Haes, Police Chief Gonzalez, City Engineer Bobadilla, Finance Director Paragas, Economic and Community Development Director Christiansen, Assistant Director Economic and Community Development McNamara, Senior Planner Cole, Public Information Officer Quiroz, Public Works Senior Management Analyst Del Toro, Assistant/Deputy City Clerk Hernandez. PUBLIC PARTICIPATION City Attorney Reports Call to Order Flag Salute Invocation Roll Call Present Also Present Pub Part Ms. Barbara Dickerson, Boardmember for the Citrus College Board of Trustees, addressed the Council B. Dickerson to give an update about Citrus College, their upcoming graduation, student's accomplishments, those Comments who transfer to 4 year colleges, and their activities to help the community. Mr. Steven Castro, Chief Executive to the Chamber of Commerce, addressed the Council to express his S. Castro support for the proposed Marathon, stating that the Chamber fully endorses the event. Comments REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rprts/Update Moved by Councilmember Macias, seconded by Councilmember Carrillo, to designate Councilmember LCC Conf. Alvarez as the Delegate, and Councilmember Carrillo as the Alternate Delegate, to the League of Delegates California Cities Annual Conference, September 3-5, 2014, in Los Angeles, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ 'NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, to approve a request from Proclo Ms. Mayor Rocha for a Proclamation for Ms. Rose Barajas for her retirement from the Azusa Unified Rose Barajas School District, to be presented June 28, 2014, by the following vote of the Council: AUSD YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA Los Aneeles (L.A.) County Fire Department "Fill the Boot" Campaign. L.A. Co. Fire Dept Fill the City Manager Makshanoff informed the Council that the L. A. County Fire Department is planning a Boot Campaign Fill the Boot Campaign on June 12-14, 2014; this event has been previously held, where they occupy center medians and corners of major intersections seeking donations to assist the Muscular Dystrophy Association; this is allowed by state law and they are exempt from any encroachment permits. Councilmember Alvarez addressed the meeting to announce the AYP (Azusa Youth Program) BBQ, E. Alvarez June 7, 2014, 5:00 P.M. at Memorial Park North Recreation Center, and Bingo at 8:00 P.M., proceeds Comments will benefit Azusa's various children programs; he wished all fathers a Happy Father's Day. Councilmember Macias addressed the meeting thanking Boardmember Dickerson for the continued U. Macias ' updates on Citrus College; he gave an update on the 2014 International Council of Shopping Centers Comments C) (ICSin Las Vegas, which he attended together with other staff members, on May 18-20, 2014, where all cities compete for retail stores and restaurants to bring to their community, he attended several informative meetings, and made contacts for potential developments and retail, and the possibility of bringing in a hotel to the City; he congratulated all the schools graduates, and his daughter who was admitted to the U.S. Naval Academy for the summer; he asked all to be on the lookout for children as they will be out on summer vacation; and thanked the Veterans Memorial Committee for the recent Memorial Day Celebration in front of City Hall. Mayor Pro -tem Gonzales addressed the meeting to remind everyone of the Primary Election on R. Gonzales Tuesday, June 3, 2014; he announced: the ribbon cutting ceremony of City Ventures Courtyard Comments Bungalows, on Wednesday June 4, 2014, at 5:30 P.M. on 9th St., between Alameda and Dalton; Opening Day at the Pool, Saturday, June 6, 2014, 10:30 A.M., Slauson Pool celebrating its 20th Anniversary; and congratulated all the High School Graduates. Sched Items PUBLIC HEARING — AN APPLICATION TO CONDUCT A MARATHON AND A HALF- Pub Hrg for MARATHON FOOTRACE (REVEL CANYON CITY 2014 MARATHON) THROUGH THE CITY Marathon and OF AZUSA. APPLICANT: BROOKSEE LLC. Half -Marathon Community Development Director Christiansen addressed the Hearing stating that this is an application K. Christiansen to conduct a Marathon and Half -Marathon, on November 15, 2014; this event is under the outdoor Address Item 'permit of the Azusa Municipal Code, and Council is the Body that approves these permits; City and Fire Departments have been working with the company for the past 6 months, to find the best route; the staff report includes a map of the route, conditions of approval, a letter from the company stating that they will refund the City for the cost of Police and Public Works Personnel on the day of he event; he presented two additional items, a revision to the project, as Citrus Crossing had the wrong date and was not able to facilitate the entire parking lot, and a revised plan; the changes will not incur problems, as a portion of the street by the finish line, had already been planned to be closed; not included on the report, the company feels it is important to give back to the City, and will donate $2.00 from each registration to the City of Azusa recreation programs; in addition, there will be a number of aid stations that need to be manned, for which volunteers from local groups will be sought and some compensation will be given to those groups as well; he thanked Public Works and Police Departments for their assistance in the process, as it was a collaborative effort and complicated to put all the pieces together; staff believes that this is a good event for the City and are in full support, and recommended Council's approval. 06/02/2014 PAGE TWO Discussion was held regarding all expenses and staff time being reimbursed by the company, from the Discussion beginning of this process to the end of the event, per the reimbursement agreement, for which a deposit account was established and will remain open up to the day of the event; the economic benefits to the City due to all the visitors; participants will park at Citrus College designated lots, and all others will park at Citrus Crossing and other places, originally it was planned to be APU (Azusa Pacific University), but was previously booked with other events on the same day, and staff reached out to Citrus College; participants will be picked up by buses on Foothill Blvd., at Rockvale Ave. and the eastern driveway to the entrance/exit of Foothill Vista Mobile Home Park. Mayor Pro -tem Gonzales declared the Hearing open; City Clerk Cornejo read the affidavit of proof of Hrg Open publication published in the San Gabriel Valley Tribune on May 23, 2014. 'Mr. Jared Rohatinsky representing Brooksee, addressed the Hearing to answer questions posed by Council stating that participants will park'at Citrus College, all others at Citrus Crossing; the bussing area will be along Foothill Blvd.; he introduced his company which specializes in different kinds of Marathons, this area was chosen as it was perfect for the event, it is beautiful and fast, which is what the runners look for; Brooksee owns several Marathons, Half -Marathons and Bike Raises, in Salt Lake City, Denver, San Jose, and the woman only cycling series in Boise; the race will be from 7:00 A.M. to 1:30 P.M., the time limits were made clear on their website, due to the restrictions by CalTrans and the Forest Service, anyone remaining after the allowed time will be collected by the SAG wagon. Police Chief Gonzalez addressed the Hearing to answer questions posed by Council stating that from the Police perspective there are no anticipated problems; Mr. Rohatinsky and his company have been responsive throughout the process; the plan was delegated out to the various disciplines within the Police Department, traffic, terrorism, liaison officers, swat team, administrative team, all compiled under Captain Chavez's command; there will be 47 personnel who will be working on the event from the night before until finish; the number of officers assigned, is a drain on the department; however there will be assistance from Area D,' and contracting with outside agencies that have a large contingency of reserve officers to help supplement some of the fixed posts. J. Rohatinsky Comments, S. Gonzalez Comments City Clerk announced that a letter was submitted by Mr. Art Morales, questioning whether the Cities of A. Morales Pasadena and/or Glendora had been considered for the Marathon, to begin on Mount Wilson and Submitted continue to Pasadena, or Glendora Ave. down through Canyon Rd. respectively; he suggested an Letter alternate route for Azusa, to go east on Sierra Madre, south onto Azusa Veteran's Way, east on 9th, and ending at Citrus Crossing, to avoid inconveniencing buses, eliminate additional traffic and the additional use of Police Personnel. Moved by Councilmember Carrillo, seconded by Councilmember Macias, to close the Public Hearing, Hrg. Closed by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA Councilmember Macias introduced a Resolution entitled: A RESOLUTION OF THE CITY OF AZUSA, CALIFORNIA, APPROVING THE APPLICATION FOR A CITY-WIDE MARATHON AND HALF -MARATHON, REVEL CANYON CITY 2014 MARATHON AND HALF, TO BE HELD ON NOVEMBER 15, 2014, PURSUANT TO THE ATTACHED EXHIBIT A CONDITIONS OF APPROVAL. Moved by Councilmember Macias, seconded by Councilmember Carrillo, to waive further reading and adopt Resolution No. 14-C29, by the following vote of the Council. YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA PUBLIC HEARING - 2014 JUSTICE ASSISTANCE GRANT (JAG) APPLICATION. Police Chief Gonzalez addressed the Hearing stating that the Police Department will be receiving $18,716 from a non-competitive grant from the Federal Government, which will be used to purchase a network clock, and a P25 compliant mobile radio and accessories; he responded to a question posed by Councilmember Macias stating that this is an annual grant and the dollar amount granted is based on population, not all of the cities request these funds, which are available to them; Azusa has requested them every year since these funds became available. Reso 14-C29 Approving an Application for a Marathon and Half --Marathon on November 15, 2014. Pub Hrg JAG Application S. Gonzalez Comments Mayor Pro -tem Gonzales declared the Hearing open; City Clerk Cornejo read the affidavit of proof of Hrg Open publication published in the San Gabriel Valley Tribune on May 22, 2014. No public comment was given. 06/02/2014 PAGE THREE Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, to close the Public Hearing, Hrg closed by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, to approve moving forward JAG Grant with the 2014 JAG Application and utilize such funds to purchase a network clock, P25 mobile radio, Application and radio accessories, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ 'NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA CONSENT CALENDAR: Moved by Councilmember Macias, seconded by Councilmember Carrillo, Consent Cal to approve Consent Calendar Items D-1 to D-10, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ ,NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ROCHA I. Resolution No. 14-C30, was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 2. The Human Resources Action Items were approved in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s): ' Merit Increase and/or Regular Appointment: M. Sencion, M. Barbosa, S. Rodriguez, T. Graham, G. Rodriguez New Appointments: J. Georgino, R. Rivas Promotions: S. Gonzalez Reso 14-00 Warrants H.R. Action Item ' 3. The proposal to permit the Police Chief to temporarily exceed budgeted staffing in the P.D. Addtl Police Department by two (2) sworn officers, due to injuries/illness, FMLA leave, and Temp Staffing pending retirements, was approved. 4. The proposal by Systems & Software for services necessary to integrate Azusa Light & Water's S&S Agmnt, Customer Information System, with new Interactive Voice Recorder /Incontact Phone system being Voice Recorder deployed by inContact, was approved. L&W 5. The agreement between the Azusa Unified School District, and the Azusa Police' Department, July 1, 2014 to June 30 2014, for the provision of law enforcement services SRO, AUSD (School Resources Officer) at a shared cost, the agreement will result in the assigning of one full-time Azusa Police Officer to the Azusa High School campus, was approved. 6. The following actions were taken regarding Final Tract Maps Nos. 54057-15 and 54057-17, Camellia Homes, Rosedale Project: It was found that this project complied with the General Plan and was consistent with the approved tentative map and any amendments thereto; this project did not violate any of the provisions of Sections 66473.5, 66474.1, and 66474.6 of the Subdivision Map Act; Final Tract Maps Nos. 54057-15 and 54057-17 were approved and the dedications, as offered on the map were accepted; Agreement for Completion of Public Improvements for Tract No. 54057-15 to construct the required public improvements was approved and the Mayor was authorized to execute the same; ' the Faithful Performance Bond No. PB03010401336 in the amount of $578,535, the Labor and Materials Bond for $578,535, and a Monument Bond in the amount of $13,800 all as guaranteed by Philadelphia Indemnity Insurance Company were accepted; pursuant to Section 66436(a)(3)(A)(i- vii) of the Subdivision Map Act, it was found that the development of the property, in the manner set forth on the subject division of land, will not unreasonably interfere with the free and complete exercise of the easements held by Azusa Water Development and Irrigation Company, Hilton B. Munns and Lu Ann B. Munns, Monrovia Nursery Company, PLC Edgemont LLC, a Delaware Limited Liability Company, Southern California Gas Co., and Covina Irrigation Co., and the map without the signatures of said easement holders, was accepted; the Agreement for Completion of Public Improvements for Tract No. 54057-17 to construct the required public improvements was approved and the Mayor was authorized to execute the same; the Faithful Performance Bond No. PB03010401338 in the amount of $363,529, the Labor and Materials Bond for $363,529, and the Monument Bond in the amount of $7,000, all as guaranteed 06/02/2014 PAGE FOUR Final Tract Maps 54057-15 & 54057-17, Camellia Homes, Rosedale by Philadelphia Indemnity Insurance Company were accepted; the City Clerk was authorized to endorse on the face of the maps the certificate that embodies the approval of said maps and acceptance of dedications. 7. The General Services Agreement (GSA) between the City of Azusa and the County of Los Angeles GSA, L.A. Co. for a five-year period, commencing July 1, 2014 through June 30, 2019, was approved. 8. The following actions were taken regarding Final Tract Maps Nos. 54057-21 and 54057-22, Azalea Final Tract Homes, Rosedale. Maps 54057-21 & 54057-22, It was found that this project complied with the General Plan and was consistent with the approved Azalea Homes, tentative map and any amendments thereto; this project did not violate any of the provisions of Rosedale Sections 66473.5, 66474.1, and 66474.6 of the Subdivision Map Act; Final Tract Maps Nos. ' 54057-21 and 54057-22 were approved and the dedications as offered on the maps were accepted; the Monument Bond for Tract 54057-21 in the amount of $4,300 as guaranteed by Philadelphia Indemnity Insurance Company, to ensure the placement of monuments on the Tract Boundary was accepted; the Agreement for Completion of Public Improvements for Tract No. 54057-22 to construct the required public improvements was approved and the Mayor was authorized to execute the same; the Faithful Performance Bond No. PB03010401341 in the amount of $380,168, the Labor and Materials Bond for $380,168, and the Monument Bond in the amount of $8,000, all as guaranteed by Philadelphia Indemnity Insurance Company were accepted; pursuant to Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, it was found that the development of the property, in the manner set forth on the subject division of land, will not unreasonably interfere with the free and complete exercise of the easements held by Azusa Water Development and Irrigation Company, Monrovia Nursery Company, Azusa Valley Water company, and North Rosedale Community Association, a California Nonprofit Mutual Benefit Corporation; the maps were accepted without the signatures of said easement holders, and the City Clerk was authorized to endorse on the face of the maps the certificate that embodies the approval of said maps and acceptance of dedications. Legislative 9. The positions recommended on the legislative update were approved. Update 10. The following Resolution No. 14-C31 was adopted and entitled: Reso 14-C31 CAPP Side A RESOLUTION 'OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING A MAY Letter to MOU 21, 2014, SIDE LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING ' BETWEEN THE CITY AND THE AZUSA CIVILIAN ASSOCIATION OF POLICE PERSONNEL EFFECTIVE AUGUST 1, 2007 THROUGH JULY 31, 2014 ADJOURNMENT: Adjourn Moved by Councilmember Carrillo, seconded by Councilmember Alvarez, and *unanimously carried to adjourn the meeting in memory of Mrs. Estela Contreras, life long Azusa resident. TIME OF ADJOURNMENT: 8:14 P.M. (;Ikfi�� - -5�1 NEXT RESOLUTION NO. 2014-C32. (City) NEXT ORDINANCE NO. 2014-03. NEXT RESOLUTION NO. 2014-118 (Former Redevelopment Agency) UPCOMING MEETINGS: June 16, 2014, City Council Meeting; June 23, 2014, Utility Board Meeting; Tuesday July 8, 2014, City Council Meeting. *Indicates Mayor Rocha was absent. 06/02/2014 PAGE FIVE