HomeMy WebLinkAboutAgenda Packet - July 08, 2008 - CCRei �1►171
CITY COUNCIL, AND THE
REDEVELOPMENT AGENCY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA CITY COUNCIL
JOSEPH R. ROCHA
MAYOR
KEITH HANKS
COUNCILMEMBER
URIEL E. MACIAS
COUNCH,MEMBER
TUESDAY, JULY 8, 2008
6:30 P.M.
ANGEL CARRILLO
MAYOR PRO -TEM
ROBERT GONZALES
COUNCH,MEMBER
NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of
business referred to on,the Agenda are on file in the Office of the City Clerk and are available forpublic inspection
at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to
speak and shall submit it to the City Clerkprior to the start of the City Council meeting. When called, eachperson
may address any item on or off the agenda during the public participation.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957)
Title: City Manager
2.
Property Address: 190 W. 9m Street
Negotiating Parties: Foothill Drug
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of payment
3. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a)l.
Case No. KC051952-G, City of Azusa v. Senior Care Partnership LP and Century Quality Management (Villa
Azusa Senior Apartments).
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL.
• Call to Order
• Pledge to the Flag - The Munoz Family
• Invocation —Pastor Theresa Babbitt of Azusa House of the Nations
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speakwithout interruption up tofive (5) minutes maximum time, subject
to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's
questions or comments shall be handled after the speaker has completed his/her comments. Public
Participation will be limited to sixty (60) minutes time.)
B. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN of City Board and Commission term of office expirations, ending
September 30, 2008,
for the following:
1 position
Cultural and Historical Preservation Commission
2 positions
Human Relations Commission
2 positions
Library Commission
1 position
Park & Recreation
1 position
Planning Commission
Applications are available in the City Clerk's Office and City Manager's Office, 213 East Foothill
Boulevard, City Library, 729 N. Dalton Avenue, Light & Water Department, 729 N. Azusa Avenue, Police
Department, 725 N. Alameda, Azusa, and at: www.ci.azusa.ca.us, for interested residents. Applications
will be accepted through August 28, 2008. For further information please call: (626) 812-5233.
2. Discussion regarding street sweeping services.
07/08/08 PAGE TWO
C. SCHEDULED ITEMS
I. CONTINUED PUBLIC HEARING — RESOLUTIONS ADOPTING 2008/09 FISCAL YEAR
SCHEDULE OF FEES AND CHARGES. RECOMMENDED ACTION: Continue the Public Hearing
to the meeting of July 21, 2008.
2. PUBLIC HEARING - APPEAL OF USE PERMIT UP -2007-07 AND VARIANCE V-2007-08,
PLANNING COMMISSION DENIAL TO ALLOW THE CONSTRUCTION OF A 55 FOOT HIGH
STEALTH WIRELESS TELECOMMUNICATIONS FACILITY, WITH A VARIANCE TO
ALLOW THE HEIGHT OF THE FACILITY TO EXCEED THE 50 FOOT MAXIMUM HEIGHT
FOR CO -LOCATABLE TELECOMMUNICATION FACILITIES. RECOMMENDED ACTION:
Open the Public Hearing; receive testimony, close the Hearing. Reverse the Planning Commission's
findings and approve Use Permit UP -2007-07 and Variance V-2007-08.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECL4L CALL ITEMS.
RECOMMENDED ACTION: Approve Minutes as written.
2. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action
Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s).
3. CITY TREASURER'S REPORT AS OF MAY 31, 2008. RECOMMENDED ACTION: Receive and
file the Report.
4. APPROVAL TO PURCHASE A 2008 DODGE SPRINTER % TON VAN. RECOMMENDED
ACTION: Approve the purchase of a 2008 Dodge Sprinter 3/4 ton van, under the provisions of Section 2-
523 (d) Bidding Process Already Completed, of the Azusa Municipal Code, and authorize the issuance of a
Purchase Order to Hunter Dodge, Chrysler, Jeep of Lancaster, CA, in an amount not to exceed $44,878.38
5. MATRIX SOFTWARE ANNUAL MAINTENANCE AND SUPPORT CONTRACT.
RECOMMENDED ACTION: Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and 2-523 section C, no competitive
market, and approve the software maintenance and support contract from Matrix Imaging, in the amount of
$16,834.00.
07/08/08 PAGE THREE
6. MOTOROLA MOBILE COMPUTER DISPLAY SOFTWARE MAINTENANCE CONTRACT.
RECOMMENDED ACTION. Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and 2-523 section C, no competitive
market and approve the software maintenance and support agreement from Motorola Inc, in the amount of
$21,752.
7. NOVELL SOFTWARE ANNUAL MAINTENANCE AND SUPPORT AND LICENSING.
RECOMMENDED ACTION. Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services. and approve the software maintenance
support and licensing from CDW-G, in the amount of $18,836.
SIRSI LIBRARY COMPUTER SOFTWARE ANNUAL MAINTENANCE CONTRACT.
RECOMMENDED ACTION: Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and 2-523 section C, no competitive
market and approve the annual software maintenance and support agreement from SIRSI Corporation, in the
amount of $23,136.62.
9. RESOLUTION IN OPPOSITION TO THE PROPOSED TOLL LANES ON THE I-10 AND -210
FREEWAYS. RECOMMENDED ACTION: Adopt Resolution No. 08-055, in opposition to the
proposed conversion of existing high occupancy vehicle (HOV) lanes to toll (HOT) lanes on the I-210 and I-
10 Freeways.
10. PURCHASE OF NEW DIGITAL DOCUMENT IMAGING CENTER. RECOMMENDED ACTION:
Approve the issuance of a purchase order in an amount not to exceed $15,609 to Konica Minolta Business
Solutions of Anaheim, CA, for the purchase of a Konica Minolta BizHub 750 digital document imaging
center, under the provisions of A.M.C. Section 2-523 (e), competitive bidding already completed (California
Multiple Award Schedule (C.M.A.S.) Contract number 3-02-36-0052A.)
11. AGREEMENT RENEWAL WITH LA WORKS FOR FY 2008/09. RECOMMENDED ACTION:
Approve and authorize the City Manager to execute the agreement with LA Works for Fiscal Year 2008/09
in an amount not to exceed $31,338.
12. WARRANTS. Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION:
Adopt Resolution No. 08-056.
E. AGENCY SCHEDULED ITEMS
1. PUBLIC HEARING - CONSIDERATION OF A SECOND AMENDMENT TO THE
OWNED PROPERTY AT 190 W. 9" STREET, AZUSA. RECOMMENDED ACTION: Open the
Public Hearing; receive testimony, close the public hearing. Authorize the Executive Director to execute the
Second Amendment to the Commercial Lease Agreement with Foothill Drugs.
07/08/08 PAGE FOUR
F. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF JUNE 16, 2008. RECOMMENDED
ACTION: Approve Minutes as written.
2. AGENCY TREASURER'S REPORT AS OF MAY 31, 2008. RECOMMENDED ACTION: Receive
and file the Report.
WARRANTS. Resolution authorizing payment of warrants by the Agency.
ACTION: Adopt Resolution No. 08-R31.
4. PROFESSIONAL SERVICE CONTRACTS QUARTERLY REPORT THROUGH JUNE 30.2008.
RECOMMENDED ACTION: Receive and file the Report.
G. ADJOURNMENT
1. Adjourn in memory of Guadalupe Munoz.
UPCOMING MEETINGS:
July 21, 2008, City Council Meeting — 6:30 p.m. (Auditorium)
July 28, 2608, Utility Board Meeting — 6:30 p.m. (Light and Water Conference Room)
August 4, 2008, City Council Meeting — 6:30 p.m. (Auditorium)
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa
City Library - 729 N. Dalton Avenue, andAzusa Police Department Lobby - 725N. Alameda, Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting
when special services are needed will assist staff in assuring that reasonable arrangements can be made to
provide access to the meeting.
07/08/08 PAGE FIVE
�7 r
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES �1 ' v
DATE: JULY 28, 2008
SUBJECT: EXTENSION OF THE PROFESSIONAL SERVICE AGREEMENT WITH
WREN & ASSOCIATES FOR ELECTRIC CONSTRUCTION INSPECTION
SERVICES AT THE ROSEDALE DEVELOPMENT
RECOMMENDATION
It is recommended that the Utility Board/City Council approve a one year extension of the
professional service agreement between the City of Azusa and Wren & Associates for inspection
of the electric conduit & facility installations at the Rosedale Development.
BACKGROUND
At its January 23, 2006 meeting, the Utility Board/City Council approved a Professional Service
Agreement with Wren & Associates in the amount of $ 30,000 to perform inspection of electric
conduit & facility installations by Azusa Land Partners (ALP), developer for Rosedale
Development. In February 26, 2007, the agreement was amended by an additional $70,000
increasing the total agreement to $100,000. The agreement needs to be extended to allow for
continuing inspection services of key electric infrastructure installation this fiscal year. No
additional funds are being requested since funds of $25,000 are still available in the purchase
order.
FISCAL IMPACT
The request has no fiscal impact on the City of Azusa. The amount paid to Wren by the City will
be reimbursed by ALP.
Prepared by: D Ramirez, Assistant Director - Electric Operations
r�
4
041
THERE IS NO
PAPERWORK FOR.
THIS ITEM
AGENDAITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KURT CHRISTIANSEN,ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
VIA: F.M. DELACH, CITY MANAGER'/"
DATE: JULY 8, 2008
SUBJECT: APPEAL OF USE PERMIT UP 2007-07 AND VARIANCE V 2007-08 PLANNING
COMMISSION DENIAL TO ALLOW THE CONSTRUCTION OF A 55 FOOT
HIGH STEALTH WIRELESS TELECOMMUNICATIONS FACILITY, WITH A
VARIANCE TO ALLOW THE HEIGHT OF THE FACILITY TO EXCEED THE
50 FOOT MAXIMUM HEIGHT FOR CO -LOCATABLE
TELECOMMUNICATION FACILITIES.
RECOMMENDATION
It is recommended that the City Council reverse the Planning Commission's findings and approve
Use Permit UP -2007-07 and Variance V 2007-08.
BACKGROUND
On March 6, 2008, Reliant Land Services, representing T -Mobile USA Inc., applied for a Use
Permit and Variance to permit the construction of a new 55 foot high, freestanding
telecommunications facility, disguised as a broadleaf tree (mono -broadleaf).
2. On April 30, 2008, the Planning Commission denied, by a 3-2 vote, Use permit UP 2007-07 and
Variance V 2007-08. The resolutions and meeting minutes are attached as Exhibit B.
3. On May 20, 2008, the applicant appealed the Planning Commission's decision stating that there
was no public opposition for the project at the Planning Commission meeting or through written
correspondence with the City and that the proposed telecommunication facility is in compliance
with the spirit and intent of the General Plan and Development Code. The appeal documents
are attached as Exhibit C.
(P:(,Plannln&ntltle nW'4 Use Pe—Mt--AUPrzoo}-o)k V 3Pn7-09153E. Gladstone St$C AppeapCC-SteffRepod.doc
ANALYSIS:
Site Characteristics
The subject property is located within the DE- Edgewood District zone. The property is developed
with a large shopping center that spans the length of the parcel, on approximately 10.38 acres. The
property is a flat, rectangular shape with a depth of 312 feet on the east and west sides, and 1450 feet
in width on the north and south sides of the property.
Project Description
The applicant is proposing construction of a 55 foot high wireless telecommunications facility
disguised as a broadleaf tree. The proposed facility requires a variance to allow the additional five
feet in height to exceed the maximum allowable height of 50 feet, resulting in a 55 foot high
telecommunications facility. The additional five feet requested is intended to facilitate co -location
on the facility and to ensure that the foliage will adequately disguise the antennas on the proposed
stealth tower.
The proposed lease area for the facility is 420 square feet and is located at the rear of the shopping
center, where an existing block wall borders the property line and shields the related equipment from
public view.
General Plan & Development Code Conformance
General Plan Land Use Goal No.l and Land Use Goal No.6 call for providing for the needs of
the existing and future residents and businesses and to maintain and expand service provisions
to the City of Azusa residences and businesses. The proposed application would provide
telecommunication facilities and services for residents and businesses, which will meet these
goals.
2. With an approval of the variance application, the project would meet all of the applicable
requirements of the City's Development Code, as shown in the Development Code
Conformance Table that follows:
DEVELOPMENT CODE CONFORMANCE TABLE
Telecommunications facility Permitted with approval of a New stealth
Use Permit telecommunications facility
Max. Bldg. Height Up to 50 feet to accommodate 155 feet
co -location
(P:�,PlanalnMEntltlementsXI4 - Use PenoltUoaAUP io07 07 & V -20W 08153 E. Gladstone StryCC AppeaRCC-StaffReport.doc
Building Design, Colors, and Materials
The proposed telecommunication facility is designed to blend with the surrounding trees in the
immediate area. The materials used on the support structure are designed to mimic the appearance
of tree bark. The branch structure, leaf type coloring and full leaf cover are designed in a manner
consistent with the appearance of a natural tree. The facility will be located at the northern section of
the property within a 10'-0" x 42'-0" foot lease area enclosed with a 6' foot high chain link fence.
The proposed location for the telecommunication facility is out of public view and is behind the
shopping center, where loading occurs.
Additional Information
The applicant has provided a statement of compliance with FCC/FAA as well as non-interference,
stating that T -Mobile operational frequencies are well outside the frequency bands associated with
Radio Stations, Television Stations, Police, Fire, and Emergency Services. This document is labeled
Exhibit D.
The applicant has indicated that alternative stealth designs are an option, and that T -Mobile is willing
to work with the city to achieve a design that is acceptable to the community.
The Planning Commission expressed some concern over the proposed location of the
telecommunication facility and stated that they do not believe adequate documentation has been
provided to show T -Mobile's effort to locate the facility on publicly owned property. The
Commission also expressed concern over the stealth design of the facility, stating that a different
design would be more appropriate at that location and that there are not any special circumstances to
justify granting the variance.
OPTIONS FOR CITY COUNCIL ACTION
In light of this appeal, the City Council has various options with regard to action on this appeal.
Possible actions could include but are not limited to:
1. Overturn the Planning Commission's decision and:
a. Adopt the attached resolution approving Use Permit No. UP 2007-07 based on the
findings of fact and subject to the conditions of approval listed in the Planning
(PitPlanninoEntitlemen"XM -Use PermltkaooAUP-2007e7 a V 200 08153 E. Sladstom St(CC AppeaRCC-StaHReport.doc
ZONING CODE
ICATEGORY
Minimum Setbacks
Front Property Line
One horizontal foot for each
< 200 ft.
linear foot of height (55 ft)
Side Property Lines
One horizontal foot for each
< 800 ft. (west side)
- Street
linear foot of height (55 feet)
< 300 ft. (east side)
Rear Property Line
One horizontal foot for each
55 ft.
linear foot of height (55 feet)
Building Design, Colors, and Materials
The proposed telecommunication facility is designed to blend with the surrounding trees in the
immediate area. The materials used on the support structure are designed to mimic the appearance
of tree bark. The branch structure, leaf type coloring and full leaf cover are designed in a manner
consistent with the appearance of a natural tree. The facility will be located at the northern section of
the property within a 10'-0" x 42'-0" foot lease area enclosed with a 6' foot high chain link fence.
The proposed location for the telecommunication facility is out of public view and is behind the
shopping center, where loading occurs.
Additional Information
The applicant has provided a statement of compliance with FCC/FAA as well as non-interference,
stating that T -Mobile operational frequencies are well outside the frequency bands associated with
Radio Stations, Television Stations, Police, Fire, and Emergency Services. This document is labeled
Exhibit D.
The applicant has indicated that alternative stealth designs are an option, and that T -Mobile is willing
to work with the city to achieve a design that is acceptable to the community.
The Planning Commission expressed some concern over the proposed location of the
telecommunication facility and stated that they do not believe adequate documentation has been
provided to show T -Mobile's effort to locate the facility on publicly owned property. The
Commission also expressed concern over the stealth design of the facility, stating that a different
design would be more appropriate at that location and that there are not any special circumstances to
justify granting the variance.
OPTIONS FOR CITY COUNCIL ACTION
In light of this appeal, the City Council has various options with regard to action on this appeal.
Possible actions could include but are not limited to:
1. Overturn the Planning Commission's decision and:
a. Adopt the attached resolution approving Use Permit No. UP 2007-07 based on the
findings of fact and subject to the conditions of approval listed in the Planning
(PitPlanninoEntitlemen"XM -Use PermltkaooAUP-2007e7 a V 200 08153 E. Sladstom St(CC AppeaRCC-StaHReport.doc
Commission Staff Report and Conditions of Approval, attached as Exhibit A; and
b. Adopt the attached resolution approving Variance No. V 2007-08 based on the
findings of fact and subject to the Planning Commission Staff Report and Conditions
of Approval listed in the attached Exhibit A.
2. Affirm the Planning Commission's decision:
a. Adopt the attached resolution denying Use Permit No. UP 2007-07 based on the
findings of fact; and
b. Adopt the attached resolution denying Variance No. V 2007-08 based on the findings
of fact.
CONCLUSION
Staff is requesting Council, as the body designated to hear appeals of Planning Commission actions,
review the provided information and determine if the Planning Commission's denial should be
upheld or if the project should be approved. Resolutions for approval and the required findings of
fact are attached. Should the City Council uphold the denial, appropriate resolutions will be brought
back to the Council at the next meeting.
qli' MTII t -iii
Exhibit A Conditions of Approval
Exhibit B Planning Commission Resolutions and Meeting Minutes
Exhibit C Appeal Documents
Exhibit D Statement of Compliance with FCC/FAA and non-interference
Exhibit E Site Plan
Exhibit F Site Photos and Photo Simulations
(P:pPlenning,EntltlemenUN- Use Per iOUoorUPaoo)-old V-iao)-o8g;E. Gladstone St�CC AppeapCC-StafrReport.Eoc
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
MONDAY, JUNE16, 2008-6:30 P.M.
The City Council of the City of Azusa met in regular session at the above date and time in the
Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, CA, 91702.
CLOSED SESSION _ Closed Sess
The City Council recessed to Closed at 6:31 p.m. to discuss the following: Recess
1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg
Property Address: 17525 and 17523 E. Arrow Hwy (N/E corner Azusa and Arrow) 17525 E. Arrow
Negotiating Parties: Messrs. Clark Orin Allen and William L. Allen
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of payment
2. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Address: 190 West 9th Street, Azusa, CA 91 702 190 W. 91" St.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties: Foothill Drug - Business Owner Kakui Law
Under Negotiation: Price and Terms, of Payment
3. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Address: 812 N. Azusa Avenue, Azusa, CA 91702 812 N. Azusa
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust
Under Negotiation: Price and Terms of Payment
4. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Address: 801 N. Alameda Avenue, Azusa, CA 91702 801 N.
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Alameda
Negotiating Parties: John R. & Lillian O. Cortez, Cortez Family Trust
Under Negotiation: Price and Terms of Payment
The City Council reconvened at 7:30 p.m. City Attorney Carvalho advised that there was no Reconvened
reportable action taken In Closed Session. City Attorney
Mayor Rocha called the meeting to order.
Mr. Glen Kennedy led in the pledge to the Flag.
Call to Order
Flag Salute
INVOCATION was given by President Richard Walker of The Church of Jesus Christ Latter -Day Invocation
Saints
Roll Call
ROLL CALL
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT: Also Present
City Attorney Carvalho, City Manager Detach, Assistant City Manager Makshanoff, Police Chief
Garcia, Director of Utilities Hsu, Assistant to the Director of Utilities Kalscheuer, Public
Information Officer Quiroz, Assistant Community Development Director McNamara,
Administrative Services Director - Chief Financial Officer Kreimeier, Director of Recreation and
Family Services , Jacobs, Emergency Services Coordinator Bruno, Director of Public
Works/Assistant City Manager Haes, Recreation Superintendent Hamilton, Economic and
Community Development Director Christianson, Tierra West Consultants Otemeotl and Garcia,
Clerk Mendoza, Deputy City Clerk Toscano.
Presentation
PRESENTATION:
Councilmember Hanks, call sign KG6TPU, introduced the presentation regarding Amateur Amateur
Radio, and the Amateur Radio Field Day event, sponsored by Azusa Amateur Communication Radio
Emergency Services (AACES), San Gabriel Valley Radio Club (SGVRC), and the Church of Jesus Field Day Event
Christ of Latter -Day Saints - Glendora Emergency Response Communication group (GERC); he Announcement
introduced Merrie Suydam of AACES to announce the Amateur Radio Relay League (ARRL)
Annual Field Day Event.
Ms. Merrie Suydam, call sign 86LR, stated that Amateur Radio Is a hobby that allows a radio M. Suydam
operator to meet and communicate on the air waves; she provided information on how the Comments
operators provide public service, especially during times of emergency. She invited all
members to come and participate in the 5" Annual Amateur Radio Field Day on June 28, 2008.
Mr. Royal Smith, call sign K16JUX, called a special net of the GERC, SGVRC, and AACES for the R. Smith
purpose of inviting members of the community to participation in any of the several Field Day Comments
events.
Mr. Tom Morgan, call sign, KB6JVE, of the San Gabriel Valley Radio Club (SGVRC) announced T. Morgan
that they will be having their Field Day at EI Encanto Park in Duarte, on Saturday, June 28' SGVRC
operating from 1 1 a.m. - 8 p.m. and expect to speak with people from all over the United Comments
States.
Mr. Gary Watson, call sign, KG6RED, of Glendora Emergency Response Communication Group G. Watson
(GERC), announced the Amateur Radio Field Day event at Horsethief Canyon in San Dimas, on GERC
June 28' from 6:30 a.m. till dusk; there will be many volunteers there and invited all to attend. Comments
Mr. Mike, call sign, KD6BWI, of Azusa Amateur Communication Emergency Services (AACES) Rep. AACES
announced that they will be participating in the Southern California Amateur Transmitting Comments
Society, (SCATS), Field Day event, to be held at Countrywood Park in Hacienda Heights, from
Saturday, 1 1 a.m. to Sunday at 1 I a.m.
Mayor Rocha, thanked all for their participation in the meeting and encouraged all to visit one J. Rocha
of the Field Day activities and learn about amateur radio. He invited people who are interested Comments
in amateur radio and who would like to participate with AACES and become a volunteer radio
operator to contact Azusa Emergency Services Coordinator, Olga Bruno, and learn about
AACFS participation.
Mr. Jim Dowdle, call sign KG6TQT, Valley del Sol District, Boy Scout Roundtable Commissioner, J. Dowdle
provided information regarding Jamboree On the Air, QOTA) which will be celebrating its 50 Comments
year anniversary in October. He stated that a radio merit badgeclassis held when scouts
finish up the Merit Badge; he provided the following website: www.scout.org1lota. for details
on Jamboree on the air.
Councilmember Hanks thanked all for their participation in the announcements regarding the K. Hanks
ARRL Field Day event to be held June 28". Comments
PUBLIC PARTICIPATION
Pub Part
Miss Azusa Wanda Perkins, announced that she would be competing in the Miss California W. Perkins
Pageant representing Azusa; she thanked Council for their support. Miss Azusa
Azusa's Miss Outstanding Teen Yadira Cabral, announced that she would be competing and Y. Cabral
representing Azusa in the Miss Outstanding Teen California and also that she is the Student Miss Outstand-
Ambassador to the School Board.
06/16/08 PAGE TWO
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AGENDA
CITY COUNCIL,AND THE
REDEVELOPMENT AGENCY
AZUSA AUDITORIUM TUESDAY,JULY 8, 2008
213 EAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
JOSEPH R. ROCHA
MAYOR
KEITH HANKS ANGEL CARRILLO
COUNCILMEM 3ER MAYOR PRO-TEM
URIEL E. MACIAS ROBERT GONZALES
COUNCiLMEMBER COUNCILMEMBER
NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of
business referred to on the Agenda are on file in the Oce of the City Clerk and are available for public inspection
at the City Library.
Persons who wish to speak during the Public Participation portion'of the Agenda, shall f ll out a card requesting to
speak and shall submit it to the City Clerkprior to the start of the City Council meeting. When called, each person
may address any item on or off the agenda during the public participation.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code See. 5495'1
Title: City Manager
2. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
Property Address: 190 W. 9t` Street
Negotiating Parties: Foothill Drug
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation: Price and Terms of payment
t
i
3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Gov. Code Sec 54956.9(a)) `
Case No. KC051952-G, City of Azusa v. Senior Care Partnership LP and Century Quality Management(Villa
Azusa Senior Apartments).
Any person wishing to comment on any of the Closed Session items listed above may do so now.
7:30 P.M. -REGULAR MEETING OF THE CITY COUNCIL.
• Call to Order
• Pledge to the Flag - The Munoz Family
• Invocation—Pastor Theresa Babbitt of Azusa House of the Nations
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5)minutes maximum time, subject
to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's
questions or comments shall be handled after the speaker has completed his/her comments. Public
Participation will be limited to sixty (60) minutes time.)
B. REPORTS,UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. NOTICE TO THE PUBLIC
NOTICE IS HEREBY GIVEN of City Board and Commission term of office expirations, ending
September 30, 2008, for the following:
1 position Cultural and Historical Preservation Commission
2 positions Human Relations Commission
2 positions Library Commission
1 position Park& Recreation
I position Planning Commission
Applications are available in the City Clerk's Office and City Manager's Office, 213 East Foothill
Boulevard, City Library, 729 N. Dalton Avenue,Light&Water Department, 729 N. Azusa Avenue,Police
Department, 725 N. Alameda, Azusa, and at: www.ci.azusa.ca.us, for interested residents. Applications
will be accepted through August 28,2008. For further information please call: (626) 812-5233.
2. Discussion regarding street sweeping services.
07/08/08 PAGE TWO
a C. SCHEDULED ITEMS
Y
1, CONTINUED PUBLIC HEARING — RESOLUTIONS ADOPTING 2008/09 FISCAL YEAR
SCHEDULE OF FEES AND CHARGES. RECOMMENDED ACTION: Continue the Public Hearing
to the meeting of July 21, 2008.
2. PUBLIC HEARING - APPEAL OF USE PERMIT UP-2007-07 AND VARIANCE V-2007-08,
PLANNING COMMISSION DENIAL TO ALLOW THE CONSTRUCTION OF A 55 FOOT HIGH
STEALTH WIRELESS TELECOMMUNICATIONS FACILITY, WITH A VARIANCE TO
ALLOW THE HEIGHT OF THE FACILITY TO EXCEED THE 50 FOOT MAXIMUM HEIGHT
FOR CO-LOCATABLE TELECOMMUNICATION FACILITIES. RECOMMENDED ACTION:
Open the Public Hearing; receive testimony, close the Hearing. Reverse the Planning Commission's
findings and approve Use Permit UP-2007-07 and Variance V-2007-08.
D. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECL4L CALL ITEMS.
1. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 16, 2008 AND THE
SPECIAL/ADJOURNED MEETINGS OF MAY 27 JUNE 23� AND_ JUNE 261H, 2008.
RECOMMENDED ACTION: Approve Minutes as written.
2. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve Personnel Action
Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable
Memorandum of Understanding(s).
3. CITY TREASURER'S REPORT AS OF MAY 31,2008. RECOMMENDED ACTION: Receive and
file the Report.
' 4. APPROVAL TO PURCHASE A 2008 DODGE SPRINTER '/a TON VAN. RECOMMENDED
ACTION: Approve the purchase of a 2008 Dodge Sprinter 3/4 ton van,under the provisions of Section 2-
523 (d)Bidding Process Already Completed,of the Azusa Municipal Code, and authorize the issuance of a
Purchase Order to Hunter Dodge, Chrysler, Jeep of Lancaster, CA, in an amount not to exceed $44,878.38
5. MATRIX SOFTWARE ANNUAL MAINTENANCE AND SUPPORT CONTRACT.
RECOMMENDED ACTION: Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and 2-523 section C, no competitive
market,and approve the software maintenance and support contract from Matrix Imaging, in the amount of
$16,834.00.
07/08/08 PAGE THREE
6. MOTOROLA MOBILE COMPUTER DISPLAY SOFTWARE MAINTENANCE CONTRACT. ✓
RECOMMENDED ACTION. Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and 2-523 section C, no competitive
market and approve the software maintenance and support agreement from Motorola Inc, in the amount of
$21,752.
7. NOVELL SOFTWARE ANNUAL MAINTENANCE AND SUPPORT AND LICENSING.
RECOMMENDED ACTION. Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and approve the software maintenance
support and licensing from CDW-G, in the amount of$18,836.
8. SIRSI LIBRARY COMPUTER SOFTWARE ANNUAL MAINTENANCE CONTRACT.
RECOMMENDED ACTION: Waive formal sealed bids in accordance with Azusa Municipal Code
Section 2-523 section B, computer software maintenance services and 2-523 section C, no competitive
market and approve the annual software maintenance and support agreement from SIRSI Corporation,in the
amount of$23,136.62.
9. RESOLUTION IN OPPOSITION TO THE PROPOSED TOLL LANES ON THE I-10 AND -210
FREEWAYS. RECOMMENDED ACTION: Adopt Resolution No. 08-055, in opposition to the
proposed conversion of existing high occupancy vehicle(HOV)lanes to toll(HOT)lanes on the I-210 and I-
10 Freeways.
10. PURCHASE OF NEW DIGITAL DOCUMENT IMAGING CENTER RECOMMENDED ACTION:
Approve the issuance of a purchase order in an amount not to exceed $15,609 to Konica Minolta Business
Solutions of Anaheim, CA, for the purchase of a Konica Minolta BizHub 750 digital document imaging
center,under the provisions of A.M.C. Section 2-523(e),competitive bidding already completed(California
Multiple Award Schedule (C.M.A.S.) Contract number 3-02-36-0052A.)
11. AGREEMENT RENEWAL WITH LA WORKS FOR FY 2008/09. RECOMMENDED ACTION:
Approve and authorize the City Manager to execute the agreement with LA Works for Fiscal Year 2008/09
in an amount not to exceed $31,338.
12. WARRANTS. Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION:
Adopt Resolution No. 08-056.
E. AGENCY SCHEDULED ITEMS
1. PUBLIC HEARING - CONSIDERATION OF A SECOND AMENDMENT TO THE
COMMERCIAL LEASE AGREEMENT FOR FOOTHILL DRUGS LOCATED ON THE AGENCY
OWNED PROPERTY AT 190 W. 9'm STREET AZUSA. RECOMMENDED ACTION: Open the
Public Hearing;receive testimony,close the public hearing. Authorize the Executive Director to execute the
Second Amendment to the Commercial Lease Agreement with Foothill Drugs.
07/08/08 PAGE FOUR
F. AGENCY CONSENT CALENDAR
Y
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Boardmembers or Staff wish to address any item on the Consent Calendar individually, it will be
considered under SPECLIL CALL ITEMS.
1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF JUNE 16,2008.RECOMMENDED
ACTION: Approve Minutes as written.
2. AGENCY TREASURER'S REPORT AS OF MAY 31,2008. RECOMMENDED ACTION: Receive
and file the Report.
3. WARRANTS. Resolution authorizing payment of warrants by the Agency. RECOMMENDED
ACTION: Adopt Resolution No. 08-R31.
4. PROFESSIONAL SERVICE CONTRACTS QUARTERLY REPORT THROUGH JUNE 30,2008.
RECOMMENDED ACTION: Receive and file the Report.
G. ADJOURNMENT
1. Adjourn in memory of Guadalupe Munoz.
UPCOMING MEETINGS:
July 21, 2008, City Council Meeting—630 p.m. (Auditorium)
July 28, 2008, Utility Board Meeting—6:30 p.m. (Light and Water Conference Room)
August 4, 2008, City Council Meeting—6:30 p.m. (Auditorium)
In compliance with Government Code Section 54957.5, agenda materials are available for inspection by
members of the public at the following locations: Azusa City Clerk's Office-213 E. Foothill Boulevard,Azusa
CityLibrary- 729N,Dalton Avenue,and Azusa Police Department Lobby- 725N.Alameda,Azusa, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting,please contact the City Clerk at 626-812-5229. Notification three(3)working days prior to the meeting
when special services are needed will assist staff in assuring that reasonable arrangements can be made to
provide access to the meeting.
07/08/08 PAGE FIVE
31. la°
AZUSA
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCENE HAMILTON, CITY TREASURER
DATE: JULY 8, 2008 ''`"l�`�` "l 4-
SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES
FOR THE MONTH OF MAY 2008
RECOMMENDATION:
It is recommended that the Council Members receive, review, and file the City
Treasurer's Report for the City of Azusa for the month of MAY 2008.
BACKGROUND:
Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City
of Azusa for the month of May 2008. City investments are made in accordance with
the City's Investment Policy adopted and approved with Resolution No. 05 - C16
dated, June 18, 2007 and Government Code Section 53600 et seq.
FISCAL IMPACT:
The balances of cash, investments, and projected revenues for the next six months
are expected to be sufficient to meet cash disbursement requirements of the City for
at least the next six months.
7/2 (L-/ y-,
66
//,s,-(y/L
•
CITY OF AZUSA TREASURER'S REPORT
Treasury Checking Accounts and Certificates of Deposit MAY 31, 2008
Held in Wells Fargo Bank
Prepared by: Marcene Hamilton, Treasurer
Interest or Balance
Face Maturity Account Number
Coupon Description or
Amount Date Rate or CUSIP Market Value
Checking Accounts
General Checking Account 495-0041244 1,489,319.00
1.231% Overland Sweep Account DDA 495-0041244 986,829.32
Worker's Compensation Checking 0606-050318 0.00
Flexible Reimbursement 0606-055036 7,669.53
Payroll Checking (ZBA account) 4159-281393 0.00
Police Petty Cash Fund 060-6050334 239.12
Section 108
1.610% Choice IV-Public Fund Account 410-0162239 30,783.86
200,000 11/14/06 3.060% FHLB 3.060 11/14/06 (Matured) 3133X6PD2 0.00
ISO Collateral Account
Every 30
300,000 Days 0.050% Certificate of Deposit 300-0311658 312,672.73
1,975,001 04/07/07 3.748% Certificate of Deposit 061-5202840 2,282,970.47
Covington Endowment
Money Market Mutal Funds WFB 12847554 11,995.17
100,000 06/29/09 4.200% Certificate of Deposit - 25467JG21 WFB 25467JG21 100,000.00
TOTALS 5,222,479.20
CITY OF AZUSA TREASURER'S REPORT
TREASURY INVESTMENTS MAY 31,2008
Prepared by: Marcene Hamilton,Treasurer
Coupon Maturity Settlement Market Price
Broker Face Amount DescriptionRate Date Acct/Cusip No. Date Principal* (Changes Market Value"
Monthly)
City of Azusa Investments - AAA Rated Federal Agency Bonds
WFB 2,000,000.00 FHLB 4.300 07/14/09 4.300% 07/14/09 3133XCDQ3 07/14/05 2,000,000.00 101.625000 2,032,500.00
Gilford 2,000,000.00 FHLB 4.20012/15/09 4.200% 12/15/09 3133X9N48 12/15/04 2,000,000.00 101.656000 2,033,120.00
Gilford 2,000,000.00 FHLB 5.50006/25/10 5.500% 06/25/10 3133XLBS1 07/11/07 1,998,040.00 100.188000 2,003,760.00
Wachovia 2,000,000.00 FFCB 4.75010/15/12 4.750% 10/15/10 31331X6X5 10/29/07 2,002,400.00 100.719000 2,014,380.00
Wachovia 2,000,000.00 FHLB 5.12511/24/10 5.125% 11/24/10 3133XKVS1 05/24/07 1,995,000.00 101.125000 2,022,500.00
Higgins 2,000,000.00 FHLMC 5.25002/24/11 5.250% 02/24/11 3128X4N56 06/14/06 1,982,640.00 101.675000 2,033,500.00
Wachovia 2,000,000.00 FNMA 5.75006/09/11 5.750% 06/09/11 31359MP80 06/09/06 2,000,000.00 100.063000 2,001,260.00
Wachovia 2,000,000.00 FFCB 5.200 10/03/11 5.200% 10/03/11 31331X4V1 10/03/07 2,000,000.00 100.781000 2,015,620.00
Wachovia 2,000,000.00 FHLB 5.25010/14/11 5.250% 10/14/11 3133XHET5 05/09/07 1,999,600.00 100.906000 2,018,120.00
Gilford 1,000,000.00 FHLMC 5.20010/17/11 5.200% 10/17/11 3128X6PZ3 10/17/07 1,000,000.00 100.906000 1,009,060.00
Wachovia 1,000,000.00 FHLB 4.62512/19/11 4.625% 12/19/11 3133XNJ26 12/19/07 1,000,000.00 100.469000 1,004,690.00
Gilford 1,000,000.00 FFCB 4.85012/27/11 4.850% 12/27/11 31331YKD1 12/14/07 1,000,000.00 100.156000 1,001,560.00
Higgins 2,000,000.00 FHLB 3.55001/30/12 3.550% 01/30/12 3133XPD43 , 01/30/08 2,000,000.00 98.500000 1,970,000.00
Higgins 2,000,000.00 FHLB 5.12503/30/12 5.125% 03/30/12 3133XKD44 03/30/07 2,000,000.00 102.094000 2,041,880.00
Higgins 2,000,000.00 FHLB 5,25005/21/12 5.250% 05/21/12 3133XKWM3 05/21/07 2,000,000.00 102.594000 2,051,880.00
Higgins 2,000,000.00 FHLB 5.25005/29/12 5.250% 05/29/12 3133XKUL7 08/22/07 1,999,500.00 102.594000 2,051,880.00
Gilford 1,000,000.00 FHLB 5.250 10/24/12 Step-Up 5.250% 10/24/12 3133XMNQO 10/27/07 999,000.00 100.813000 1,008,130.00
Gilford 1,000,000,00 FHLB 5.00012/18/12 5.000% 12/18/12 3133XNT58 12/18/07 1,000,000.00 101.031000 1,010,310.00
WFB 2,000,000.00 FHLB 4.20001/29/13 4.200% 01/29/13 3133XP6L3 01/29/08 2,000,000.00 100.063000 2,001,260.00
WFB 2,000,000.00 FHLB 4.35001/30/13 4.350% 01/30/13 3133XNYL7 01/30/08 2,000,000.00 100.406000 2,008,120.00
Gilford 2,000,000.00 FHLB 4.12502/20/13 4.125% 02/20/13 3133XPPY4 02/20/08 1,999,000.00 99.688000 1,993,760.00
Wachovia 2,000,000.00 FHLB 4.25003/13/13 4.250% 03/13/13 3133XPY40 03/13/08 2,000,000.00 100.094000 2,001,880.00
WFB 2,000,000.00 FHLB 3.44001/23/12 3.440% 01/23/12 3133XQSTO 04/23/08 2,000,000.00 98.656000 1,973,120.00
Gilford 2,000,000.00 FHLB 4.200 4/24/13 4.200% 04/24/13 3133XQMN9 4//24/08 2,000,000.00 99.688000 1,993,760.00
Higgins 2,000,000.00 FHLB 3.550 4/24/12 3.550% 04/24/12 3133XQU83 04/24/08 2,000,000.00 98.938000 1,978,760.00
Wachovia 4,000,000.00 FHLB 3.450 5/14/12 3.450% 05/14/12 3133XQTD4 05/14/08 4,000,000.00 97.750000 3,910,000.00
TOTALS 49,000,000.00 48,975,180.00 49,184,810.00
WFB-CITY THIRD PARTY CUSTODIAL TRUST ACCT 2.230% N/A N/A N/A 4,766,648.55 100.000000 4,766,648.55
Light&Water Rate Stablization Fund Investments - AAA Rated Federal Agency Bonds
Higgins 3,000,000.00 FHLB 3.55001/30/12 3.550% 01/30/12 3133XPD43 01/30/08 3,000,000.00 98.500000 2,955,000.00
Wachovia 3,000,000.00 FHLB 4.15001/29/13 4.150% 01/29/13 3133XNZC6 01/29/08 3,000,000.00 100.094000 3,002,820.00
Wachovia 3,215,000.00 FHLB 4.000 02/20/13 4.000% 02/20/13 3133XPKV5 02/20/08 3,215,000.00 99.406000 3,195,902.90
TOTALS 9,215,000.00 9,215,000.00 9,153,722.90
WFB-L&W THIRD PARTY CUSTODIAL TRUST ACCT 2.230% N/A N/A N/A 4,942.17 100.000000 4,942.17
LAIF-CITY LOCAL AGENCY INVESTMENT FUND 3.072% N/A N/A N/A 17,628,513.19 100.000000 17,628,513.19
TOTAL INVESTMENTS IN FEDERAL AGENCIES,WFB INSTITUTIONAL TRUSTS,and LAIF 80,590,283.91 80,738,636.81
INTEREST RECEIVED FROM INVESTMENTS FISCAL YEAR-TO-DATE (From July 1,2007) 3,170,130.85
'The"Principal"column reflects the balance on the last day of the month or the"historical cost"spent to purchase a security.
-The"Market Value" is the current price at which a security can be traded or sold.
Treasurer Report May 2008(1) 6/17/2008 7:15 PM
• CITY OF AZUSA TREASURER'S REPORT
INVESTMENT INTEREST EARNINGS Thru May 31,2008
Prepared by: Marcene Hamilton,Treasurer
Scheduled Scheduled Interest
Face Amount Net Amount Coupon Maturity Acct/Cusip No. Payment 2007/2008 Semi-Annual Received
Rate Date Schedule Interest Payment Fiscal Year to
Earnings Amount Date*
City of Azusa Investments - AAA Rated Federal Agency Bonds
1,000,000 1,001,841.67 5.300% CALLED 3128X4Z61 10/11&4/11 26,500 26,500 26,500.00
1,000,000 1,000,000.00 5.450% CALLED 3128X55R5 11/14&5/14 27,250 27,250 27,250.00
2,000,000 2,000,000.00 5.000% CALLED 3133XMZ87 11/20&5/20 50,000 50,000 25,000.00
5,000,000 5,000,000.00 4.020% CALLED 3133MYKV8 11/21&5/21 201,000 100,500 150,750.00
2,000,000 2,000,000.00 4.350% CALLED 3133X8C26 9/1&3/1 87,000 43,500 86,034.00
2,000,000 2,003,125.00 3.000% CALLED 31339XJA3 12/19&6/19 60,000 30,000 45,000.00
1,000,000 1,000,614.17 5.550% CALLED 3133XLY64 8/28&2/28 27,750 27,750 28,983.33
2,500,000 2,500,000.00 3.000% CALLED 31339Y2X9 7/14&1/14 75,000 37,500 93,750.00
1,000,000 1,004,436.11 4.900% CALLED 3133XN6M6 11/14&5/14 24,500 24,500 24,500.00
2,000,000 2,000,000.00 5.500% CALLED 3133XFPV2 11/28&5/28 110,000 55,000 110,000.00
2,000,000 2,021,200.00 4.050% MATURED 3128X36R9 9/24&3/24 40,500 40,500 40,500.00
2,000,000 2,000,000.00 5.050% MATURED 3133XF4M5 10/11&4/11 50,500 50,500 50,500.00
1,000,000 1,000,000.00 4.375% MATURED 3128X4NU1 10/18&4/18 21,875 21,875 21,875.00
1,000,000 1,008,568.89 4.900% MATURED 3133XDTW1 11/21&5/21 24,500 24,500 24,500.00
2,000,000 2,004,997.22 5.050% MATURED 3128X4H79 8/22&2/22 101,000 50,500 101,000.00
2,000,000 1,994,000.00 3.625% MATURED 3128X04M8 10/17&4/18 72,500 36,250 72,500.00
2,000,000 2,000,000.00 4.300% 07/14/09 3133XCDQ3 7/14&1/14 86,000 43,000 86,000.00
2,000,000 2,000,000.00 4.200% 12/15/09 3133X9N48 12/15&6/15 84,000 42,000 42,000.00
2,000,000 2,002,928.89 5.500% 06/25/10 3133XLBS1 12/25&6/25 110,000 55,000 55,000.00
2,000,000 2,006,094.44 4.750% 10/15/10 31331X6X5 10/15&4/15 47,500 47,500 47,500.00
2,000,000 1,995,000.00 5.125% 11/24/10 3133XKVSI 11/24&5/24 102,500 51,250 102,600.00
2,000,000 2,014,723.33 5.250% 02/24/11 3128X4N56 8/24&2/24 105,000 52,500 105,000.00
2,000,000 2,000,000.00 5.750% 06/09/11 31359MP80 12/9&6/9 115,000 57,500 57,500.00
2,000,000 2,000,000.00 5.200% 10/03/11 31331X4V1 10/3&4/3 52,000 52,000 52,000.00
2,000,000 2,006,891.67 5.250% 10/14/11 3133XHET5 10/14&4/14 105,000 52,500 105,000.00
1,000,000 1,000,000.00 5.200% 10/17/11 3128X6PZ3 10/17&4117 26,000 26,000 26,000.00
2,000,000 2,000,000.00 5.125% 03/30/12 3133XKD44 9/30&3/30 102,500 51,250 102,500.00
2,000,000 2,000,000.00 5.250% 05/21/12 3133XKWM3 11/21&5/21 105,000 52,500 105,000.00
2,000,000 2,023,708.33 5.250% 05/29/12 3133XKUL7 11/29&5/29 105,000 52,500 105,000.00
1,000,000 999,000.00 5.000% 10/24/12 3133XMNQO 10/24&4/24 25,000 25,000 25,000.00
1,000,000 1,000,000.00 4.625% 12/19/11 3133XNJ26 12/19&6/19 23,125 23,125 0.00
1,000,000 1,000,000.00 5.000% 12/18/12 3133XNT58 12/18&6/18 25,000 25,000 0.00
1,000,000 1,000,000.00 4.850% 12/27/11 31331YKD1 12/27&6/27 24,250 24,250 0.00
2,000,000 2,000,000.00 4.350% 01/30/13 3133XNYL7 7/30&1/30 0 0 0.00
2,000,000 2,000,000.00 4.200% 01/29/13 3133XP6L3 7/29&1/29 0 0 0.00
2,000,000 2,000,000.00 3.550% 01/30/12 3133XPD43 7/30&1/30 0 0 0.00
2,000,000 1,999,000.00 4.125% 02/20/13 3133XPPY4 8/20&2/20 0 0 0.00
2,000,000 2,000,000.00 4.250% 03/13/13 3133XPY40 9/13&3/13 0 0 0.00
2,000,000 2,000,000.00 4.200% 04/24/13 3133XQMN9 10/24&4/24 0 0 0.00
2,000,000 2,000,000.00 3.550% 04/24/12 3133XQU83 10/24&4/24 0 0 0.00
2,000,000 2,000,000.00 3.440% 1/23/012 3133XQSTO 7/23&1/23 0 0 0.00
4,000,000 4,000,000.00 3.450% 05/14/12 3133XQTD4 11/14&5/14 0 0 0.00
49,000,000 ACTIVE INVESTMENTS 2,242,750 1,379,500 1,944,642.33
CITY-Wells Fargo Bank Institutional Third Party Custodial Money Market Account-Liquid Asset
4,766,648.55 2.230% n/a N/A Monthly Per Balance and Rate 148,458.12
Light&Water Stablization Fund Investments-AAA Rated Federal Agency Bonds
3,000,000.00 3,000,000.00 3.500% carred n0/oe 3133X3ND1 8/12&2/12 105,000.00_ 52,500.00 103,249.80
3,000,000.00 3,000,000.00 4.000% called uuoe 3133X1HZ3 10/8&4/8 120,000.00 60,000.00 99,333.30
3,215,000.00 3,215,000.00 4.150% Called 1/30/00 3133X6AW6 10/30&4/30 133,422.50 66,711.25 100,066.88
3,000,000.00 3,000,000.00 4.150% 01/29/13 3133XNZC6 7/29&1/29 0.00 0.00_ 0.00
3,215,000.00 3,215,000.00 4.000% 02/20/13 3133XPKV5 8/20&2/20 0.00 0.00 0.00
3,000,000.00 3,000,000.00 3.550% 01/30/12 3133XPD43 7/30&1/30 0.00 0.00 0.00
9,215,000.00 ACTIVE INVESTMENTS 358,422.50 179,211.25 302,649.98
Light&Water Stablization-Wells Fargo Bank Institutional Third Party Custodial Money Market Account-Liquid Asset
4,942.17 2.230% N/A N/A Monthly Per Balance and Rate 7,912.13
CITY-Local Agency Investment Fund-Liquid Asset
17,628,513.19 3.072% N/A N/A Quarterly Per Balance and Rate 766,468.29
*Fiscal Year: July 1-June 30 TOTAL INTEREST EARNED YTD 3,170,130.85
7/e/a se
Al IS
F
'AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH )1A1
CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: MOTOROLA MOBILE COMPUTER DISPLAY SOFTWARE
MAINTENANCE CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, computer software maintenance services
and 2-523 section C, no competitive market.
2. It is recommended that the City Council approve the software maintenance and support
agreement from Motorola Inc, in the amount of$21,752.
BACKROUND
The Police Department currently uses a wireless network for mobile communications
between its Dispatch center, L.A. County Sheriff and other Azusa P.D. field units. The
software used for this interface resides on a server in the police department. The city
needs to retain software support from the vendor in order to limit any potential down time
and for product enhances to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget fiscal year 2009, account number 48499410006415,
7/0 /
4511.;
ZUSA►
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH 4'
CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: MATRIX SOFTWARE ANNUAL MAINTENANCE AND SUPPORT
CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, computer software maintenance services
and 2-523 section C, no competitive market.
2. It is recommended that the City Council approve the software maintenance and support
contract from Matrix Imaging, in the amount of$16,834.00.
BACKROUND
The City currently uses Matrix Imaging as the support vendor for its document
management system. The city needs to retain software support from the vendor in order
to provide for remote technical support via phone, limit any potential down time, and for
product enhancements to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget FY 2009 in accounts 48499300006415.
6i9-1)/111,/t
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7 0/16
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SA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH, CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: NOVELL SOFTWARE ANNUAL MAINTENANCE AND SUPPORT
AND LICENSING
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, computer software maintenance
services.
2. It is recommended that the City Council approve the software maintenance support and
licensing from CDW-G, in the amount of$18,836.
BACKROUND
The City currently uses Novell products GroupWise, for e-mail,Netware as the operating
system on some servers and ZENworks for remote desktop management. The city needs
to retain software support and licensing from the vendor in order to limit any potential
down time and for product enhancements to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget FY 2009 in accounts 48499300006504, 48499420006504. ,
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iil,zusA51
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH
CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: SIRSI LIBRARY COMPUTER SOFTWARE ANNUAL
MAINTENANCE CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section Azusa Municipal Code Section 2-523 section B,
computer software maintenance services and 2-523 section C, no competitive market.
2. It is recommended that the City Council approve the annual software maintenance and
support agreement from SIRSI Corporation, in the amount of$23,136.62.
BACKROUND
The Library currently uses SIRSI software to maintain bibliographic and inventory
control, circulation, demographic reporting and a web interface to the catalog on the
Intranet. The city needs to retain software support from the vendor in order to limit any
potential down time and for periodic product enhancements to the software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department oper ing
budget for fiscal year 2009, 48499300006415. asiiti
. V�
411 *
04141%,
Azus
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: RESOLUTION AGAINST HIGH OCCUPANCY TOLL LANES
RECOMMENDATION
It is recommended that the City Council approve the attached resolution against the conversion of
High Occupancy Vehicle Lanes (HOV)to High Occupancy Toll Lanes (HOT).
BACKGROUND
Attached is a staff report and resolution from the June 16, 2008 City Council Meeting against the
conversion of HOV lanes to HOT lanes. This item was pulled from the agenda for further
consideration.
Staff is now asking the City Council to reconsider the item for adoption.
ATTACHMENT
June 16, 2008 Staff Report
!1
L
RESOLUTION NO. 08-057
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA DECLARING ITS OPPOSITION TO
THE CONVESION OF EXISTING HIGH OCCUPANCY
VEHICLE (HOV) LANES TO HIGH OCCUPANCY
TOLL (HOT) LANES ON THE I-210 AND I-10
FREEEWAYS.
WHEREAS, The City of Azusa is supportive of regional and statewide efforts to
increase the use of public transportation, improve commuter mobility and relieve
congestion; and
WHEREAS, the City believes that converting high occupancy vehicle (HOV)
lanes to high occupancy toll (HOT) lanes will not relieve congestion; and
WHEREAS, the lane conversion program will penalize HOV lane users that are
helping our congestion and regional mobility needs, and will burden commuters that are
part of the solution; and
WHEREAS, the City is concerned that the unintended consequences that this
program will cause will make our regional congestion worse; and
WHEREAS, the lane conversion program will discourage carpooling, and force
these carpooling commuters to join already congested lanes; and
WHEREAS, taking carpooling vehicles off of HOV lanes would convert these
commuters to be single passenger vehicles resulting in an increased number of vehicles in
our already congested freeways and resulting in worsening congestion; and
WHEREAS, the City Council desires to protect its residents from the unfair
financial hardship and responsibilities that this program will place on our community.
NOW, THERE THE CITY COUNCIL OF THE CITY OF AZUSA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. That the City Council of the City of Azusa hereby declares its
opposition to the conversion of existing high occupancy (HOV) lanes to high occupancy
toll (HOT) lanes on the I-210 and I-10 freeways. Unless an alternative means of traffic
reduction is provided by funding the extension of the Gold Line Foothill Extension
through Azusa to the amount necessary to provide a 20% local match, allowing the
Construction Authority to apply for an 80% Federal Match bringing an additional $320
Million to increase local transit options, and construct a necessary light rail system to the
San Gabriel Valley
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and shall forward a copy to the Los Angeles County Metropolitan Transit Authority and
other agencies as directed by the City Council.
ADOPTED, SIGNED,AND APPROVED this 8th day of .July, 2008.
/4,' --L1/71
2_ l
4seph R Rocha
ayor
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City
Council of the City of Azusa at a regular meeting thereof, held on the 8th day of July,
2008, by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
L . of
Vera Mendoza
City Clerk
lik
ie, 7 07,0
Alit , _
ki r
L
.‘‘'„''..3.,,,i."“-- `,-.1.''''''' ' --
'AZUSA
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/CFO t-
VIA: F. M. DELACH, CITY MANAGERIT
0
DATE: JULY 8, 2008
SUBJECT: PURCHASE OF NEW DIGITAL DOCUMENT IMAGING CENTER
RECOMMENDATION
It is recommended that City Council approve the issuance of a purchase order in an amount not
to exceed $15,609 to Konica Minolta Business Solutions of Anaheim, CA, for the purchase of a
Konica Minolta BizHub 750 digital document imaging center, under the provisions of A.M.C.
Section 2-523 (e), competitive bidding already completed(California Multiple Award Schedule
(C.M.A.S.) Contract number 3-02-36-0052A.)
BACKGROUND
The current document imaging center at City Hall is now over five (5) years old, and has almost
1,500,000 copies registered on its meter. This machine has already exceeded its expected life,
which was supposed to be 4 to 5 years, or 1,000,000 copies, and is now beginning to require
more repairs than are covered by the maintenance agreement.
FISCAL IMPACT
Funding for this machine has been budgeted as part of the 2008/09 operating budget under
Printing Services Account# 10459500007142.
(L/oiiai/t/c/xi
Mr. Mike Lee announced and commented on the following: article in Tribune on Fathers
M. Lee
written by Mayor Rocha; thanked all who voted; congrats to Armando Escobedo; adjourn in
Comments
memory of Rogeho Hernandez; welcome Glen Kennedy; research rent control/stabilization; safe
Program
41° of July; and for issues regarding Congresswoman Solis services call Joseph Martinez at 315-
K. Middleton
0486.
SGV Mosquito
Ms. Irene Villapania, Executive Director of the Azusa Chamber of Commerce provided an
I. Villapania
update on its activities and announced the Installation Dinner on Tuesday, July 29`" at Max's
Comments
Restaurant,
to Deacons
SFC Carlos Ferretti of the California National Guard announced its Open House on Tuesday,
C. Ferretti
June 24t° from 4 p.m. — 7 p.m. and invited the community to attend.
Comments
Ms. Robin and Mrs. Edith Russek announced the Relay For Life to be held at Azusa Pacific
R. 8. E. Russek
University on July 12' and 13", a fundraiser for the American Cancer Society; there will be a
Relay For Life
Rally at the Azusa Library on June 18i°; for additional information call 712-6302.
Ms. Madelyn Payne announced the Friends of the Azusa Library Used Book Sale, Saturday, June
M. Payne
21, 2008, at the Azusa Library from 10 a.m. - 2 p. m., cost will be $3.00 a bag; funds go to
Comments
support the Azusa Library.
Mr. Art Morales requested that the City look Into rent stabilization stating there have been
A. Morales
increases in rent as high as $100; and addressed Los Angeles has rent stabilization; he asked
Comments
why the Swim Report recommendation is to receive and file.
Ms. Susan McEntire, Boardmember of Foothill Gardens, addressed Council stating that she Is In
S. McEntire
favor of awarding the grant to the gating project and thanked Council for their consideration.
Comments
Library Director Albert Tovar invited all to the Summer Reading Program at the Library, entitled:
A. Tovar
"Catch the Reading Bug"; it will run for eight weeks and ends with a great program in August.
Library Director
He stated that Dr. Sue the Bug Lady will be here 10:30 a.m., tomorrow for sigh ups.
Comments
Mr. Bill Baca of Senator Gloria Romero's office, presented a certificate to Glen Kennedy for
B. Baca
administering the curb painting, American Flag on Veterans curbs program.
Comments
REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates
Director of Utilities Hsu, responded to question regarding the LivingWise Program, which he
Dir of Utilities
stated is for educating and helping teach water conservation and future training to Azusa's 51h
LivingWise
graders.
Program
Ms. Kelly Middleton Public Information Officer of the San Gabriel Valley Mosquito & Vector
K. Middleton
Control District provided, an update on the West Nile Virus. After the presentation she
SGV Mosquito
provided the following for further information: 814-9466 and Westnile.ca.gov.
& Vector
Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously
Proclamation
carried to approve request for a proclamation for the Deacons Club In celebration of their 60'"
to Deacons
Anniversary; it will be presented Saturday, June 21" at the Parish Hall on 4' and Dalton.
60'" Anniversary
City Manager Delach provided an update on Block 36 stating that utility construction Is
Update on
complete; Verizon has completed its work; there will be reconstruction of crosswalks;
Block 36
developer is obtaining retail tenants and had problems with financing/funding but is working on
securing new financing; Council gave them 120 days to resolve the issue.
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Gonzales and unanimously
Proc/Cert
carried to approve request of Human Relations Commission Liaison for recognition
HRC
(proclamation/certificates) to the Human Relations Commission.
Director of Recreation and Family Services Jacobs, provided a report on Recreation Swim
J. Jacobs
stating that there has been free swim for years for earned meritorious efforts; he detailed how
Update on
kids can earn passes. He talked about the center and pride kids take to be able to attend; he
recommended the process be left as is. He responded to questions regarding no residency
requirements, rates, neighboring cities comparison, pool times, Park and Recreation
Commission support, etc.
City Manager Delach stated that sponsors at the Kids Come First Tournament have donated
City Mgr
fund to allot free swim on the 4`", 51°, and 6" of July.
Comments
06/16/08 PAGE THREE
Recreation Superintendent Hamilton, responded to questions regarding lifeguard duties, pool H. Hamilton
capacity, Red Cross standards and life guard certifications. Comments
Lengthy discussion was held between Councilmembers and staff, and it was moved by Mayor Discussion
Pro -Tem Carrillo, seconded by Councilmember Gonzales and unanimously carried to reduce
the Adult fee from $3 to $2; further that free swim would be held the first weekend in July and
the Labor Day weekend utilizing the funds donated.
Mayor Pro -Tem Carrillo congratulated graduates of all Azusa schools and extended a warning A. Carrillo
to all resident to use caution when driving as kids are out of school; lastly he noted that the Comments
local river is not meant as a recreation/coohng area and can be dangerous.
Councilmember Gonzales requested to adjourn in memory of Rogelio Hernandez, father of R. Gonzales
West Covina City Councilmember Roger Hernandez; invited all to attend Casino Night on Comments
Friday, June 20' ; congratulated both American and National Little League for a great season;
and congratulated all graduates.
Councilmember Macias asked about the maintenance/repair of the graphics Monument Maiden U. Macias
of the Water on Azusa Avenue and railroad overpass on Foothill which are faded. City Manager Comments
Delach and Assistant City Manager Makshanoff responded stating that they will follow up on
those items. Mr. Macias wished all a safe and sane July 4i°.
Councilmember Hanks announced that the decision regarding the long range plans of the MTA Hanks .
is Thursday, June 26' and urged all to communicate with elected representatives to ask that Comments
the Gold Line extension be included in those plans.
Mayor Rocha asked that the meeting be adjourned in memory of Jesus Ruiz and Rogelio Rocha
Hernandez, invited all to attend July 4t° at 9 a.m. in front of City Hall to hang yellow banners in Comments
remembrance of soldiers fighting for freedom of his country; he announced that City Links
would be brought back to help clean up Azusa.
SCHEDULED ITEMS
Sched Items
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AND THE Cncl convened
AZUSA PUBLIC FINANCING AUTHORITY AT 9:22 P.M. TO CONSIDER THE FOLLOWING: w/CRA & APFA
FISCAL YEAR 2008/09 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT 2008/09
AGENCY BUDGET ADOPTION. Administrative Services Director/Chief Financial Officer Budget
Kreimeier presented the combined operating budget for all three entities as well as the CIP In A. Kreimeier
the amount $159,852,000, as reviewed at a meeting on May 27"'. He responded to questions Comments
posed by Councilmembers/Board Members/Directors regarding possible proposed State budget
cuts due to the economy, the City's hiring freeze, JPA for Humane Service and request for
details of the contract i.e. level of service, and it was requested that staff include a CIP Report
to monthly financial reports distributed.
Councilmember Hanks offered a Resolution entitled
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET AND Res No. 08 -
APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR C46 Appvg
COMMENCING JULY 1, 2008 AND ENDING JUNE 30, 2009. Budget (City)
Mayor Pro -Tem Carrillo abstained from the Concrete Improvements Project on the CIP Budget Carrillo
due to a conflict of interest with property that he owns. Abstained
Moved by Councilmember Hanks, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS; NONE
Director Gonzales offered a Resolution entitled
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE
Res No. 08 -
CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS
R25
FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1. 2008 AND
Appvg Budget
ENDING JUNE 30, 2009.
(Agency)
06/16/08 PAGE FOUR
Moved by Director Gonzales, seconded by Director Carrillo to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Agency:
AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
Board Member Carrillo offered a Resolution entitled:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING Res No. 08-172
AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE Appvg Budget
AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2008 AND ENDING JUNE 30, 2009. (Authority)
Moved by Board Member Carrillo, seconded by Board Member Hanks to waive further reading
and adopt. Resolution passed and adopted by the following vote of the Authority:
AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: BOARDMEMBERS: NONE
ABSENT: BOARDMEMBERS: NONE
THE REDEVELOPMENT AGENCY RECESSED, THE AZUSA PUBLIC FINANCING AUTHORITY CRA recess
ADJOURNED AND THE CITY COUNCIL CONTINUED AT 9:34 P.M. APFA adjourn
PUBLIC HEARING -RESOLUTIONS ADOPTING 2008/09 FISCAL YEAR SCHEDULE OF FEES AND Pub Hrg
CHARGES. It was consensus of the Councilmembers to continue the Public Hearing to the Fees 6, Charges
meeting of Tuesday, July 8, 2008. Continued 7/8
PUBLIC HEARING - REFUSE RATE ADJUSTMENT. City Attorney Carvalho clarified that if a Pub Hrg
majority protest is not received, it will be an effective and legal rate adoption. Assistant to the Refuse Rate
Director of Utilities Kalscheuer addressed the Hearing stating that the City has an Exclusive C. Kalscheuer
Franchise Agreement with Athens Services for refuse collection and recycling services and it is Comments
obligated to adjust refuse collection and recycling rates each year based on the methods
specified in the Agreement, which will go into effect July I"; he talked about noticing
requirements and that one letter of protest was received from Nancy Deem. The proposed
rate adjustment is based on the GPI increase which is 3.92%; due to low amount of tonnage
taken to the landfill last year there is a slight decrease on residential rates and slight increase
on commercial. Athens has requested an adjustment due to the increase cost of diesel fuel of
1.48 %, which is Option 2; increases would be Residential 1.25%, Multifamily 0.60% and
Commercial 3.82%. He and City Attorney Carvalho responded to questions posed regarding
decrease/increase adjustments, CPI, and MRF.
The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication Hrg open
of notice of said Hearing published in the San Gabriel Valley Tribune on June 5, 2008.
Mr. Dennis Chapetta of Athens Services, addressed the Hearing noting that the need for an D. Chapetta
adjustment due to the increased cost, etc. He requested that Council consider option 2. Comments
Mr. Art Morales addressed the Hearing expressing concerns regarding leaking trucks, length of A. Morales
contract, alternatives, and loss of funds if too expensive to have trash hauled. Comments
Mr. Mike Lee addressed the Hearing stating that the contract is too long and that there should M. Lee
be other haulers considered. Comments
Mr. Jorge Rosales addressed the Hearing advising that he reviewed the staff report, J. Rosales
commended staff for providing the public with all pertinent information and recommended Comments
Option 2. He also commended the Council and staff for adopting a transparent budget and
the City Manager for keeping his promise with regard to the budget and CIP.
After additional questions, it was moved by Mayor Pro -Tem Carrillo, seconded by Hrg Closed
Councilmember Hanks and unanimously carried to close the Public Hearing. Moved by Option 2
Councilmember Hanks, seconded by Councilmember Macias and carried to choose Option2, Chosen Inc
due to cost of fuel increase. Mayor Rocha and Councilmember Gonzales dissenting. Add'I Cost
for Diesel Fuel
Councilmember Hanks offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING THE ELEVENTH Res No. .08 -
AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH ARAKELIAN ENTERPRISES C47 Athens
TO AMEND THE SERVICE RATES AND FEES FOR THE PERIOD OF JULY 1, 2008 THROUGH JUNE Services
30, 2009.
06/16/08 PAGE FIVE
Moved by Councilmember Hanks, seconded by Councilmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: CARRILLO, MACIAS, HANKS
NOES: COUNCILMEMBERS: GONZALES, ROCHA
ABSENT: COUNCILMEMBERS: NONE
PUBLIC HEARING - URGENCY ORDINANCE AMENDING DIVISION 6 OF ARTICLE VI OF Pub Hrg Ord
CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION. Wtr Conserve
Director of Utilities Hsu presented the proposed water conservation ordinance, noting that Dir of Util
there was a need for certain changes to the water conservation ordinance and there is a need J. Hsu
for urgency due to the drought and pending the hot summer months in which there may be a Comments
need to enter Phase 11 or Ill. He noted the chart that showed the per month water reduction
accomplished by consumers during the effective period of the phased water shortage and
stated that the proposed changes will make the implementation simpler. Changes were
summarized as follows: 1. Justification for the water shortages now Includes additional factors,
i.e. rainfall, time of year, runoff into Morris and San Gabriel dams, Safe Yield as set by the San
Gabriel Watermaster, Basin water levels, etc. 2. Language removed of a drought charge for
not reducing consumption of water. 3. New ordinance will have a formulated drought charge
based on phases and consumption. 4. A new water shortage was added to Phase II to allow
outdoor watering to three days a week. 5. - Phase III restricts watering to 2 days per wee,
Phase IV restricts to one. 6. Language used to describe conservation measures is simplified
and clarified, etc.
The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication Hrg open
of notice of said Hearing published in the San Gabriel Valley Tribune on June 5, 2008.
Mr. Art Morales addressed the Hearing stating the grass medians should be removed. A. Morales
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Gonzales and unanimously Hrg Closed
carried to close the Public Hearing.
Mayor Rocha requested that in addition to legal noticing publications that additional notices be Rocha
sent to inform residents of the changes in the conservation ordinance. Comments
After additional comments, the following was added to item 9: "Metered water use for control Add1 language
of dust and at construction sites shall be considered necessary to maintain health and safety
and are eligible uses of water from fire hydrants."
Mayor Pro -Tem Carrillo offered an Urgency Ordinance entitled:
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Urg Ord No.
AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE 08-06
REGARDING WATER CONSERVATION. Water
Conservation
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Hanks to waive further
reading and adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
PUBLIC HEARING - APPEAL OF DESIGN REVIEW DR 2007-69 AND VARIANCE V 2007-09 Pub Hrg
PLANNING COMMISSION DENIAL TO ALLOW THE CONSTRUCTION OF A NEW SINGLE Appl 514 N.
FAMILY RESIDENCE WITH REDUCED SIDE SETBACKS- 514 N. ALAMEDA Alameda
Assistant Community Development Director McNamara addressed the Public Hearing stating C. McNamara
that this is an appeal by the applicant of a Planning Commission recent denial of a Design Comments
Review and Variance to allow the construction of a 2,449 square foot single family residence
and a 400 square foot detached garage in the required side yard set back; the lot is
approximately 3,500 square feet, Is located at 514 N. Alameda; the required setback is 5 feet
for the house and 3 feet for the garage; the applicant is proposing a setback of 3 feet for the
house and 2 feet for the garage; Planning Commission denied the request by a 3/2 vote and
the applicant is appealing the decision.
06/16/08 PAGE SIX
The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication
Hrg Open
of notice of said Hearing published in the San Gabriel Valley Tribune on June 5, 2008.
Mr. David Kim, Applicant, addressed the Hearing providing background information regarding
D. Kim
the property; stating that by improving the property it would be an improvement to the area;
Applicant
cited Planning Commission reason for denial was that it was a special privilege to have a 3 foot
side yard set back; he advised that many properties in that area have a 3 foot setback and have
the same dimensions; he asked for reconsideration of the request.
Mr. Fargo Wells, property planner/designer, addressed the Hearing stating that they have
F. Wells
complied with all the requests of staff, i.e. design, structural engineering, title 24 reports, etc.
Comments
and provided Council with photographs of properties in the area that have 3 foot setbacks, and
homes recently built; responded to questions posed by Council regarding the size of the
property, the three different parcels which are linked, and description of the lots.
Discussion was held regarding the properties, deadlines for request for variance, review of a
Discussion
variance and Council's role, code requirements, review of the record, approval or denial of
Planning Commission decision; changes in the building code/fire code as of January I"
Mr. Ron Felix, Designer and Master Planner addressed the Hearing stating that he doesn't
R. Felix
believe fire code is the problem; he believes the main problem is that if they approve this, the
Comments
other properties will become non -conforming and that there are planning solutions available.
Mr. Derek Young, retired Assistant Fire Chief, addressed the Hearing stating that that the
D. Young
building code is for building and the fire code is to maintain the property.
Comments
Additional discussion was held regarding City Code with regard to 25 foot properties being too
Add'I
narrow for residential structures; the new Zoning Code; and why staff recommended approval
Discussion
for the request. Planning Commission decision was based on the Code, but there are many lots
with 15 foot homes in that area.
Mr. Greg Ahern, addressed the Hearing expressing concern regarding the properties with short
G. Ahern
setbacks, neighbor's homes, and safety zones and stated that it devaluates the community.
Comments
Mr. Art Morales addressed the Hearing expressing his opinion that there are two different
A. Morales
problems: Staff and Council.
Comments
Ms. Sharon Petre addressed the Hearing stating that it is a good thing for the community; there
S. Petre
is a need for single family residences and it benefits potential buyers of which some are
Comments
residents.
Mr. David Rodriguez, addressed the Hearing speaking in favor of building three homes.
D. Rodriguez
Mr. Ron Felix, addressed the Hearing stating that the properties are site specific and that is
R. Felix
how they will achieve the end result.
Comments
Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously
Hrg Closed
carried to close the Public Hearing.
Moved by Councilmember Hanks, seconded by Mayor Rocha and carried to reverse the
Planning Com
Planning Commission's findings and approve Variance V 2007-09 and Design Review DR 2007-
Decision
69. Councilmember Macias dissenting.
Reversed
PUBLIC HEARING - CALL UP OF MINOR USE PERMIT MUP 2008-5 - PLANNING
Pub Hrg
COMMISSION APPROVAL TO EXPAND THE HOURS OF OPERATION OF AN EXISTING
Call Up
APPROVED DRIVE-THROUGH TO 24 HOURS A DAY - 444 E. FOOTHILL, T -BURGERS.
Drive Through
T -Burgers
Councilmember Macias left the dais and abstained from participation in the item due to a
Macias abstn
conflict of interest.
Assistant Community Development Director McNamara addressed the Hearing stating that this
C. McNamara
is an appeal of the April 301" Planning Commission approval to allow of a Minor Use Permit to
Comments
allow an existing T -Burger drive-through 24 hours a day, seven days a week at the property
located at 444 E. Foothill Boulevard; a majority of the City Council called up the item on May 5,
2008.
The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication
Hrg open
of notice of said Hearing published in the San Gabriel Valley Tribune on June 5, 2008.
06/16/08 PAGE SEVEN
Mr. James Bicos, owner, addressed the Hearing stating that he applied for a twenty four drive J. Bicos
through as there are others in the area as he wanted to expand the business. He stated that he Comments
understood that the reasons for the call up were due to trash and noise but he didn't think
there were such problems; he stated his neighbors were in support; he talked the Planning
Commission hearing as well as other businesses owned by himself.
Mr. Mike Lee addressed the Public Hearing in favorofallowing the twenty-four hour drive- M. Lee
through at T -Burgers. Comments
Mr. Art Morales addressed the Public Hearing against allowing the twenty-four hour drive- A. Morales
through at T -Burgers. Comments
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Hanks and unanimously Hrg closed
carried to close the Public Hearing.
Lengthy discussion was held between Councilmembers, Staff and the Applicant regarding Lengthy
conditional approval, land use, neighborhood concerns, possible increase in police calls, Discussion
Planning Commission decision, options, findings regarding noise, hours of operation and
Planning Commission actions.
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Gonzales to overturn the Motion to
Planning Commission decision based on incompatible land use. Motion was "no action" due Overturn PC
to the following roll call vote: "no action"
AYES:
COUNCILMEMBERS:
GONZALES, CARRILLO
NOES:
COUNCILMEMBERS:
HANKS, ROCHA
ABSENT:
COUNCILMEMBERS:
NONE
ABSTAIN:
COUNCILMEMBERS:
MACIAS
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Gonzales and carried by roll Motion to send
call that the issue of the Minor Use Permit 2008-05, be sent back to the Planning Commission back to PC
to consider a compromise on the days for the twenty-four hour drive-through and that the land approved
compatibility/incompatibility be reviewed. Councilmember Hanks dissented and
Councilmember Macias abstained.
The CONSENT CALENDAR consisting of Items D- I through D- 7 was approved by motion of Consent Cal
Councilmember Gonzales, seconded by Mayor Pro -Tem Carrillo and unanimously carried with Approved
the exception of item D-5 which was considered under the Special Call portion of the Agenda. D-5 Spec Call
Item D-6, was removed from the Agenda and will be considered at another time. D-6 rmvd
1. The minutes of the regular meeting of June 2, 2008, were approved as written. Min appvd
2. Human Resources Action Items were approved as follows: HR Action
Merit Increase and/or Regular Appointments: N. Covarrubias, S. Jauregui, M. Henricks, Items
T. Patlogar, and D. Baird.
New Appointment: L. Santamaria, Police Dispatcher.
Flexible Staffing Promotion: J. Retana, Office Specialist 11.
3. In accordance with Azusa Municipal Code Section 2-518 (b), the purchase of a new Purchase
Opto-Mark Ballot Counter from -Martin & Chapman Company, Election Suppliers, and Opto-Mark
authorize the Issuance of a purchase order in an amount not to exceed $16,454, was Ballot Counter
approved.
4. The issuance of the FY 2008/09 blanket purchase orders over $10,000, under the Blanket P.O.
provisions of Section 2-523 of the Azusa Municipal Code, was approved. FY 08/09
5. SPECIAL CALL ITEM.
Spec Call
6. Resolution declaring opposition to conversion of existing high occupancy vehicle (HOV) Removed
to lanes to high occupancy toll (HOT) lanes on the 210 and10 Freeways was REMOVED Item HOT
FROM THE AGENDA.
7. The following resolution was adopted and entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 08-C49.
CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants
ARE TO BE PAID.
06/16/08 PAGE EIGHT
SPECIAL CALL ITEMS
Special Call
Councilmember Gonzales thanked staff and Martinez Concrete, Inc. for the good work on Gonzales
Concrete Improvements and for using an Azusa based concrete company. Comments
Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously NOC Citywide
carried to approve the Notice of Completion for City -Wide Concrete Improvements as Improvements
completed by Martinez Concrete, Inc., in the amount of $354,000.00 and authorized staff to Martinez Con.
file the Notice of Completion with the Los Angeles County Clerk.
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AT 12:20 Cncl/CRA
A.M. P.M. TO CONSIDER THE FOLLOWING: - convene jntly
JOINT CITY/AGENCY ITEMS
CONTINUED JOINT PUBLIC HEARING - CONSIDERATION OF ADOPTION OF A Joint Pub Hrg
REDEVELOPMENT PLAN AMENDMENT FOR THE MERGED CENTRAL BUSINESS DISTRICT AND Plan Amend
WEST END REDEVELOPMENT PROJECT, CERTIFICATION OF AN ENVIRONMENTAL IMPACT
REPORT AND OTHER RELATED ACTIONS.
Councilmember/Director Hanks and Councilmember/Director Gonzales left the dais and Gonzales
abstained from participation in the following item due to a conflict of interest. Both were Hanks
selected by random ballot not to participate in the Plan Amendment. Abstained
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember/Director Macias and Accept
unanimously carried to accept copies of the objection letters and the responses prepared by Objection
the Redevelopment Agency noted as Exhibit 1. Letters
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING Res. 08-C49
WRITTEN RESPONSES AND FINDINGS TO WRITTEN OBJECTIONS TO THE PROPOSED Appvg&Adptg
AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS Written Res
DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA.
Moved by Councilmember Macias, seconded by Mayor Pro -Tem Carrillo to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES:
COUNCILMEMBERS:
CARRILLO, MACIAS, ROCHA
NOES:
COUNCILMEMBERS:
NONE
ABSENT:
COUNCILMEMBERS:
NONE
ABSTAIN:
COUNCILMEMBERS:
GONZALES, HANKS
Director Carrillo offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA CERTIFYING THE Res.08-R26
FINAL PROGRAM ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED AMENDMENT TO Crtfyng E1R
THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST (Agency)
END REDEVELOPMENT PROJECT AND ADOPTING ENVIRONMENTAL FINDINGS PURSUANT TO
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND A STATEMENT OF OVERRIDING
CONSIDERATIONS, AND MITIGATION MONITORING PROGRAM.
Moved by Director Carrillo, seconded by Director Macias to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Board Members:
AYES:
DIRECTORS:
CARRILLO, MACIAS, ROCHA
NOES:
DIRECTORS:
-
NONE
ABSENT:
DIRECTORS:
NONE
ABSTAIN:
DIRECTORS:
GONZALES, HANKS
Mayor Pro -Tem Carrillo offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CERTIFYING THE FINAL Res. 08-050
PROGRAM ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED AMENDMENT TO THE Crtfyng EIR
REDEVELOPMENT PLAN FOR THE MERGEDCENTRALBUSINESS DISTRICT AND WEST END (City)
REDEVELOPMENT PROJECT AND ADOPTING ENVIRONMENTAL FINDINGS PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND A STATEMENT OF OVERRIDING
CONSIDERATIONS, AND MITIGATION MONITORING PROGRAM.
06/16/08 PAGE NINE
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES:
COUNCILMEMBERS:
CARRILLO, MACIAS, ROCHA
NOES:
COUNCILMEMBERS:
NONE
ABSENT:
COUNCILMEMBERS:
NONE
ABSTAIN:
COUNCILMEMBERS:
GONZALES, HANKS
Mayor Pro -Tem Carrillo offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ELECTING TO RECEIVE ALL OR Res. 08-051
A PORTION OF THE TAX REVENUES PURSUANT TO HEALTH AND SAFETY CODE SECTIONS Receive Rev
33676 AND 33607.5 FROM THE AGENCY FOR THE ADDED AREA OF THE MERGED CENTRAL for Added Area
BUSINESS DISTRICT.AND WEST END REDEVELOPMENT PROJECT AREA.
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES:
COUNCILMEMBERS:
CARRILLO, MACIAS, ROCHA
NOES:
COUNCILMEMBERS:
NONE
ABSENT:
COUNCILMEMBERS:
NONE
ABSTAIN:
COUNCILMEMBERS:
GONZALES, HANKS
Director Carrillo offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA FINDING THAT Res. 08-R27
THE USE OF LOW AND MODERATE INCOME HOUSING FUNDS OUTSIDE THE MERGED Low/Mod
CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT WILL BE OF Income Hsg
BENEFIT TO THE PROJECT AREA. Benefit Area
Moved by Director Carrillo, seconded by Director Macias to waive further reading and adopt
Resolution passed and adopted by the following vote of the Board Members:
AYES: DIRECTORS: CARRILLO, MACIAS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE -
ABSTAIN: DIRECTORS: GONZALES, HANKS
Mayor Pro -Tem Carrillo offered a Resolution entitled: .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA FINDING THAT THE USE OF
Res. 08-052
LOW AND MODERATE INCOME HOUSING FUNDS OUTSIDE THE MERGED CENTRAL
Low/Mod
BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT WILL BE OF BENEFIT TO THE
Income Hsg
PROJECT AREA.
Benefit Area
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: GONZALES, HANKS
Director Carrillo offered a Resolution entitled
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA BOARD OF Res. 08-RZ8
DIRECTORS APPROVING OWNER PARTICIPATION RULES, EXTENDING THE RULES AND Appvg OF rules
REGULATIONS FOR RELOCATION AND REAL PROPERTY ACQUISITION GUIDELINES TO THE ®s for
PROPOSED AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL relocation &
BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT. property
acquisition
Moved by Director Carrillo, seconded by Director Macias to waive further reading and adopt. guidelines
Resolution passed and adopted by the following vote of the Board Members:
06/16/08 PAGE TEN
AYES:
DIRECTORS:
CARRILLO, MACIAS, ROCHA
NOES:
DIRECTORS:
NONE
ABSENT:
DIRECTORS:
NONE
ABSTAIN:
DIRECTORS:
GONZALES, HANKS
Mayor Pro -Tem Carrillo offered
an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING I" Rdg Ord
AN AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS Appvg Plan
DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA. Amendment
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias and unanimously
carried by roll call vote to waive further reading and introduce proposed Ordinance approving
the Plan Amendment.
It was consensus of the City Councilmembers and Redevelopment Board Members to adjourn Item 9, 2n' Rdg
item 9, second reading of the proposed Ordinance approving and adopting the Plan adjourned
Amendment to the meeting of June 23, 2008. to 6/23
THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 12:29 A.M. CRA convene
THE CITY COUNCIL RECONVENED AT 12:37 A.M. Cncl rcnvd
ORDINANCES/SPECIAL RESOLUTIONS
Councilmember Gonzales offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING
PORTIONS OF THE AZUSA DEVELOPMENT CODE CONCERNING VEHICLE PARKING AND
STORAGE REGULATIONS, COMMERCIAL, OVERSIZED AND RECREATIONAL VEHICLE PARKING
AND STORAGE REGULATIONS ON PRIVATE PROPERTY AND TEMPORARY SIGN AND TENT
REGULATIONS.
Moved by Councilmember Gonzales, seconded by Councilmember Macias to waive further
reading and adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS:
GONZALES, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS:
CARRILLO
ABSENT: COUNCILMEMBERS:
NONE
Councilmember Hanks offered an Ordinance entitled:
Ord/Spec Resos
Ord No. 08-07
Amend portion
Dev Code
Vehicle Pkg,
Storage Regs
Tem Signage
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DESIGNATING Ord No. 08-08
VERY HIGH FIRE HAZARD SEVERITY ZONES AND WILDLAND URBAN INTERFACE AREAS VHFHSZ
Moved by Councilmember Hanks, seconded by Councilmember Gonzales to waive further
reading and adopt. Ordinance passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously
carried to adjourn in memory of Jesus Ruiz and Rogelio Hernandez.
UPCOMING MEETINGS:
June 23, 2008, Utility Board Meeting - 6:30 p.m. (Light and Water Conference Room)
July 8, 2008, (Tuesday) City Council Meeting- 6:30 p.m. (Auditorium)
July 21, 2008, City Council Meeting -6:30 p.m. (Auditorium)
July 28, 2008, Utility Board Meeting- 6:30 p.m. (Light and Water Conference Room)
TIME OF ADJOURNMENT: 12:39 P.M.
CITY CLERK
NEXT RESOLUTION NO. 2008-053.
NEAT ORDINANCE NO. 2008-09.
06/16/08 PAGE ELEVEN
Adjourn in
Memory of
J. Ruiz &
R. Hernandez
Upcoming
Meetings
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL,
THE REDEVELOPMENT AGENCY, AND THE
AZUSA PUBLIC FINANCING AUTHORITY
SPECIAL MEETING
TUESDAY, MAY 27, 2008 - 6:08 P.M.
The City Council of the City of Azusa met in special session at the above date and time at
Magnolia Elementary School, 945 E. Nearfield, Azusa.
CLOSED SESSION
Closed Session
The City Council recessed to Closed at 6:09 p.m. to discuss the following: Recess
1. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Property Address:
428 - 432 N. San Gabriel, Azusa, CA 91702 428 - 432 N.
Agency Negotiators:
City Manager Delach and Interim Assistant City Manager Makshanoff San Gabriel
Negotiating Parties:
LTA LLC
Under Negotiation:
Price and Terms of payment
BLOCK 36
Block 36
2. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Address:
152 E. Foothill Boulevard, Azusa, CA 91702 152 E. Foothill
Agency Negotiators:
City Manager Delach and Interim Assistant City Manager Makshanoff
Negotiating Parties:
Bank of America a LOWE Enterprises Real Estate Group
Under Negotiation:
Price and Terms of Payment _
3. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.81 Real Prop Neg
Address:
100 E. Foothill Boulevard, Azusa, CA 91702 100 E. Foothill
Agency Negotiators:
City Manager Delach and Interim Assistant City Manager Makshanoff
Negotiating Parties:
LOWE Enterprises Real Estate Group
Under Negotiation:
Price and Terms of Payment
4. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Neg
Address:
614 - 640 N. Azusa Avenue, Azusa, CA 91702 614-640 N.
Agency Negotiators:
City Manager Delach and Interim Assistant City Manager Makshanoff Azusa
Negotiating Parties:
LOWE Enterprises Real Estate Group -
Under Negotiation:
Price and Terms of Payment
The City Council reconvened at 6:20 p.m. City Attorney Hull advised that there was no Reconvened
reportable action taken in Closed Session. - . No Rpts
Cncl recess
THE CITY COUNCIL RECESSED AT 6:30 P.M. IN ORDER TO CONDUCT THE UTILITY UB Mtg rcvne
BOARD MEETING. THE CITY COUNCIL RECONVENED AT 6:57 P.M.
Mayor Rocha called the meeting to order. Call to Order
ROLL CALL Roll Call
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT:
City Attorney Hull, City Manager Delach, Director of Utilities Hsu, Director of Resource
Management Tang, Assistant to the Utilities Director Kalscheuer, Assistant Director of Water
Operations Anderson, Associate Electrical Engineer Vuong, Senior Electrical Engineer Langit,
Azusa Police Captain Gonzalez, Library Director Tovar, Administrative Services Director -Chief
Financial Officer Kreimeier, Finance Controller Aguilar, Budget Analyst Paragas, Interim
Assistant City Manager Makshanoff, Public Information Officer Quiroz, City Treasurer
Hamilton, Director of Information Services Graf, Director Recreation and Family Services
Jacobs, Management Analyst Del Toro, Tierra West Consultant Otemeotl, City Clerk
Mendoza, Deputy City Clerk Toscano.
PUBLIC PARTICIPATION
Also Present
Pub Part
Mr. Mike Lee addressed Council thanking them for the Memorial Day Celebration; invited all to M. Lee
the Mayor's Breakfast on Wednesday, May 28`", thanked them for the work at Foothill comments
Gardens.
AGENDA ITEMS
Agenda Items
JOINT PUBLIC HEARING- CONSIDERATION OF THE FIRST AMENDMENT TO THE AMENDED Joint Pub Hrg
AND RESTATED 2006 DISPOSITION AND DEVELOPMENT AGREEMENT (BLOCK 36 PROJECT) Blo_ ck 36
WITH REG AZUSA, LLC, A SUBSIDIARY OF LOWE ENTERPRISES, INC. — FOR REAL PROPERTY
LOCATED AT 100, 112, 116, AND 134 EAST FOOTHILL BOULEVARD AND 626, 628, 630,
632, 634, 636, 638, AND 640 NORTH AZUSA AVENUE, AZUSA
City Manager/Executive Director Delach addressed the issue stating. that REG AZUSA, an City Mgr/Exe Dir
affiliate of Lowe Enterprises, Inc. Is requesting a 120 day extension of the DDA and allow for Comments
the date of September 29" and language that would give discretion to the agency with regard
to the milestones for completion of the project.
The Mayor/Chairman declared the Hearing open. The City Clerk/Secretary read the affidavit of Hrg Open
proof of publication of notice of said Hearing published in the Azusa Herald on May 15' and
May 22nd.
Mr. Tom Wulf, Applicant, responded to questions posed by Councilmembers/Boardmembers T. Wulf
regarding letter of intent, extension, and tax credit application. He read into the record a letter Applicant
regarding his commitment to the City; economic climate; need for extension; addition of a Comments
milestone; he cited as follows: a) July 15"developer to execute a term letter with a senior
construction lender, b) July 31" Developer demonstrate has applied for New Market Tax
Credits, c) September 28' Developer demonstrate it has received Investment Committee
approval by a CDE (Community Development Entity) to fund new Market Tax Credits and d)
November 28' Developer shall secure commitments for all necessary funding: he requested
the six month extension and stated if any milestone is not met, Council could terminate at any
time.
City Manager Delach added that another change is the reduction of 30% to 206/6 of the retail
City Mgr/Exe Dir
leases in order to activate the sale of the property; he talked about Letters of Intent from
Comments
various retailers.
Moved by Councilmember/Director Gonzales, seconded by Councilmember/Director Hanks
Hrg Closed
and unanimously carried to Close the Public Hearing.
Discussion was held regarding the process/mechanism for an extension: time allotted to
Discussion
secure new market tax credit and signed documents, four months versus six months.
Councilmember Macias offered a Resolution entitled
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, RATIFYING Res. 08-39
CERTAIN FINDINGS PREVIOUSLY MADE REGARDING THE DISPOSITION OF AGENCY DDA REG
PROPERTY PURSUANT TO THE AMENDED AND RESTATED 2006 DISPOSITION AND AZUSA
DEVELOPMENT AGREEMENT WITH REG AZUSA, LLC AND APPROVING THE FIRS
AMENDMENT TO THE AMENDED AND RESTATED 2006 DISPOSITION AND DEVELOPMENT
AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND REG
AZUSA, LLC, A DELAWARE LIMITED LIABILITY COMPANY.
05/27/08 PAGE TWO
Moved by Councilmember Macias, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: CARRILLO, GONZALES, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Director Hanks offered a Resolution entitled
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA, CALIFORNIA,
Res. 08-R21
APPROVING THE FIRST AMENDMENT TO THE FIRST AMENDED AND RESTATED DISPOSITION
Approving
AND DEVELOPMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF
First Amend
AZUSA AND REG AZUSA, LLC, A DELAWARE LIMITED LIABILITY COMPANY.
DDA
Moved by Director Hanks, seconded by Director Carrillo to waive further reading and adopt.
F. Delach
Resolution passed and adopted by the following vote of the Board Members:
Comments
AYES: DIRECTORS: CARRILLO, GONZALES, MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
Hrg Open
(The motion included the change of September 28"', to September 29"., Developer shall
Motion to
demonstrate to the Agency that it has received Investment Committee Approval by a CDE to
Include
find new Market Tax Credits to the project, and to include that it will come with a sixty-day
Comments
extension at the discretion of the Board Members.)
Moved by Board Member Hanks, seconded by Board Member Gonzales and unanimously
Authorize Exe
carried to authorize the Executive Director to execute the First Amendment to the Amended
Dir to execute
and Restated 2006 Disposition and Development Agreement with REG AZUSA, LLC, an affiliate
First Amendment
of Lowe Enterprises, Inc.
Restated DDA
PUBLICHEARING- CONSIDERATION OF A SECOND AMENDMENT TO COMMERCIAL LEASE
Pub Hrg
AGREEMENTS FOR THE AGENCY OWNED PARCELS LOCATED AT 809 N. AZU5AAVENUE, 802
Second Amend
N. SAN GABRIEL AVENUE, 120, AND 150/190 WEST 9TH STREET, AZUSA.
Commercial
Lease Agmts
Executive Director Delach addressed the Hearing stating that it will extend the lease
F. Delach
agreements with the businesses in the Ranch Market Center; it will be extended for four
Comments
months and the terms shall remain the same. He stated that Target Project is still on track and
moving forward.
The Chairman declared the Hearing open. The Secretary read the affidavit of proof of
Hrg Open
publication of notice of said Hearing published in the Azusa Herald on May 15' and May 22n°.
Mr. Jorge Rosales addressed the Hearing with concerns regarding the extension of the lease
J. Rosales
agreements stating that they expired on December 31, 2007, but there was no extension. City
Comments
Attorney Hull advised that at the December 17, 2007 meeting there was a first amendment to
the lease agreements extending it to March 31, 2008.
Moved by Board Member Carrillo, seconded by Board Member Gonzales and unanimously
Hrg Closed
carried to close the Public Hearing.
Moved by Board Member Hanks, seconded by Board Member Carrillo and unanimously carried
Second Amend
to authorize the Executive Director to execute the Second Amendment to the Commercial
approved
Lease Agreements with the following businesses: Alondra's Bakery, Broderick's Auto Body,
Community Garage, and E&T Foods.
It was consensus of the City Council/Board Members to recess at 7:41 P.M. The City
Recess
Council/Board Members reconvened at 7:51 P.M.
Reconvened
Moved by Councilmember Gonzales, seconded by Councilmember Hanks and unanimously
Proc A. Connelly
carried to approve the request for, proclamation for Alexander Connelly for attaining the Rank
Eagle Scout
of Eagle Scout.
Discussion was held regarding a proposed delegate to the Transportation Board; it was
Dis Trans Brd
suggested that Councilmembers e-mail City Manager to volunteer for the position, but not
E-mail City Mgr
discuss it among themselves.
for volunteers
05/27/08 PAGE THREE
FISCAL YEAR 2008/09 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT Budget 08/09
AGENCY PRELIMINARY.BUDGET REVIEW. Review
Administrative Services Director -Chief Financial Officer IReimeier presented the proposed A. Kreimeier
budget for City, Redevelopment Agency and Azusa Public Financing Authority, noting the Budget
emphasis on maintaining service levels, status quo budget and with no big increases unless Presentation
mandated. He detailed the following: budget background, new and replacement capital
equipment purchases, staffing changes, modest increase in Fire Safety Contract, reduced
contribution from General Fund to Liability, Pension Obligation Bond Issue, Redevelopment
Bond Issue and CIP. He and other Department Staff/Heads responded to questions posed
regarding reclassifications, Fireworks Permit balance, strategic goals, Humane Contract -better
service, Chamber Contract - 10% decrease instead of 20% For this year, public safety grants,
addition of recreation programs, sewer requirement - NDPS, roadway maintenance,
Downtown Business Association program, Downtown Parking Court possible paving, concrete
improvements - sidewalks, City Hall renovation, contract with National Guard Armory - by
Memorial Park and the CIP budget. It was noted that the Chamber of Commerce contract
amount reduction would be 10% for this year only and that the CIP budget questions could be
discussed with City Manager and/or Administrative Services Director -Chief Financial Officer
Kreimeier on a one on one basis.
Moved by Councilmember/Director Gonzales, seconded by Mayor Pro-Tem/Director Carrillo, Adjourn
and unanimously carried to adjourn.
TIME ADJOURNMENT: 9:30 P.M.
CITY CLERK/SECRETARY
NEXT RESOLUTION NO. 08-C26 (City).
NEXT RESOLUTION NO. 08-R22 (Agency).
NEM RESOLUTION NO. 08-P2 (Authority).
05/27/08 PAGE FOUR
CITY OF AZUSA .
MINUTES OF THE CITY COUNCIL,
AND THE REDEVELOPMENT AGENCY
ADJOURNED/SPECIAL MEETING
MONDAY, JUNE 23, 2008 — 8:01 P.M.
The City Council of the City of Azusa met in adjourned/special session at the above date and
time at the Light and Water Conference Room, 729 N. Azusa Avenue, Azusa.
Mayor Rocha called the meeting to order. - Call to Order
ROLL CALL Roll Cali
PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, HANKS, ROCHA
ABSENT: COUNCILMEMBERS: CARRILLO
ALSO PRESENT: Also Present
City Attorney Ferre, City Manager Delach, Azusa Police Lieutenant Hunt, Administrative
Services Director -Chief Financial Officer Kreimeier, Finance Controller Aguilar, Assistant
Community Development Director McNamara , Director of Public Works/Assistant City
Manager Haes, Tierra West Consultant Otemeotl, City Clerk Mendoza, Deputy City Clerk
Toscano.
PUBLIC PARTICIPATION Pub Part
None. None.
ADJOURNED AGENDA ITEM (Adjourned from lune 16 2008 City Council Meeting) Agenda Items
SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CIN 2"d Rdg Ord
OF AZUSA APPROVING AND ADOPTING AN AMENDMENT TO THE REDEVELOPMENT PLAN Plan Amend
FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT
AREA.
City Manager/Executive Director Delach addressed the Item stating that due to emergency City Mgr/Exe Dir
surgery, Mayor Pro-TerrMDirector Carrillo was unable to attend the meeting and there was a Comments
lack of a quorum. He suggested that a meeting be posted for a conference call vote. Moved Item Adjourned
by Councilmember/Director Hanks, seconded by Councilmember/Director Gonzales .and to 6/26/08
unanimously` carried to adjourn the item to Thursday, June 26, 2008, at 6:30 p.m. in the Light
and Water Conference Room in order to conduct the meeting via conference call with Mayor
Pro-Tern/Dlrector Carrillo.
SPECIAL MEETING AGENDA ITEMS
Spec Meeting
Moved by Councilmember Gonzales, seconded by Councilmember Macias and unanimously' Letter of Support
carried to approve request for letter of support for the East Valley Community Health Center in EVC Health
the Service Area Competition and authorize the Mayor to execute same. Center
Moved by Councllmember Hanks, seconded by Councilmember Gonzales and unanimously" Cert of Apprec
carried to approve request for certificate of appreciation to Kelly Middleton of the San Gabriel K. Middleton
Valley Mosquito a Vector Control District for her excellent presentation at the last Council
meeting.
Moved by Councilmember/Director Hanks, seconded by Councilmember/Director Gonzales PSA Nlen Bros
and unanimously* carried to approve the purchase and sale agreement between the Arrow Hwy
Redevelopment Agency and the Allen Brothers for the property located at 17515, 17523 and Properties
17525 Arrow Highway, Azusa,
Mr. Rich Kikuchi of Lance Sol and Lunghard, LLP, addressed Council with a presentation R. Kikuchi
regarding the new role of Councilmembers and the audit process. He detailed the information Lance 5611 &
stating that the requirements of the Statement of Auditing Standards No. 114 is one of the Lunghard, LLP
statements intended to improve the auditing process and outlined the new requirements for
Council and scope of the responsibilities of the audit firm particularly as they relate to the
upcoming audit of the FY 2007-08 financial statements; he noted the need for two way
communication between the auditors and Councilmembers with regard to the City's Financial
Statements.
Moved by Councilmember Hanks, seconded by Councilmember Macias and unanimously* Receive info
carried to receive the information from the City Auditors regarding Council's new role in the and staff directed
audit process and direct staff as necessary to meet the new requirements.
Moved by Councilmember/Director Gonzales, seconded by Councilmember/Director Hanks, Adjourn
and unanimously* carried to adjourn.
TIME ADJOURNMENT: 8:36 P.M.
CITY CLERKISECRETARY
NEXT RESOLUTION NO. 08-053 (City).
NEXT RESOLUTION NO. 08-R31 (Agency).
* Indicates Carrillo absent
06/23/08 PAGE TWO
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL,
Ord. 08-09
AND THE REDEVELOPMENT AGENCY
Approving
ADJOURNED MEETING
&Adopting
JUNE 26, 2008 — 6:35 P.M.
Redevelopment
The City Council of the City of Azusa met in special session at the above date and time at the
Plan Amendment
Light and Water Conference Room, 729 N. Azusa Avenue, Azusa.
Mayor/Chairman Rocha called the meeting to order.
Call to Order
ROLL CALL
Roll Call
PRESENT: COUNCILMEMBERS: CARRILLO (via Conference Call), MACIAS, ROCHA
ABSENT: COUNCILMEMBERS: GONZALES, HANKS
ALSO PRESENT:
Also Present
City Attorney Hull, City Manager Delach, Economic and Community Development Director
Christianson, Redevelopment Senior Accountant Jara, Tierra West Consultant Garcia, City Clerk
Mendoza.
Pub Part
PUBLIC PARTICIPATION
None.
None.
Adj from 6/23
ADJOURNED AGENDA ITEM (Adjourned from lune 23 2008 MeeftI
Ord appvg
SECOND READING AND ADOPTION OF ORDINANCE APPROVING AND ADOPTING AN
Plan Amend
AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS
DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA.
Mayor Pro-Tem/Director Carrillo Joined the meeting at 6:35 p.m. via Conference Call from
Carrillo ent via
(626) 633-0520, 509 N. San Gabriel Avenue, Azusa, California.
Conference Call
Mayor Pro-Tem/Director Carrillo offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING
AN AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS
Ord. 08-09
DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA.
Approving
&Adopting
Moved by Mayor Pro-Tern/Director Carrillo, seconded by Counciimember/Director Macias to
Redevelopment
waive further reading and adopt. Ordinance passed and adopted by the following vote of the
Plan Amendment
Council/Board Members:
AYES: COUNCILMEMBERS: CARRILLO, MACIAS. ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: GONZALES, HANKS
Moved by Mayor Pro-Tem/Director Carrillo, seconded by Councilmember/Director Macias and
unanimously* carried to adjourn. Adjourn
TIME ADJOURNMENT: 6:42 P.M.
CITY CLERK/SECRETARY
NEXT RESOLUTION NO. 08-053
NEM RESOLUTION NO. 08-R31
*Indicates Gonzales and Hanks absent.
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: KERMIT FRANCIS, INTERIM DIRECTOR OF HUMAN RESOURCES/PERSONNEL OFFICER
VIA: F.M. DELACH, CITY MANAGER"
DATE: JULY 8, 2008
SUBJECT: HUMAN RESOURCES ACTION ITEMS
RECOMMENDATION
It is recommended that the City Council approve the following Personnel Action Requests in accordance with the
City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
BACKGROUND
On June 24, 2008, the Personnel Board confirmed the following Department Head recommendation regarding the
following Personnel Action requests.
A. MERIT INCREASE AND/OR REGULAR APPOINTMENT:
*DEPARTMEIS
11VAME'
AMM ccs -x v
=CEASSIFICATION
PACTIONIEFF
NGE/STEP
'.,.
_
DATE
:1BASEMQ,SALARY
PD
Michael
Police Sergeant
Merit Inc.
6501/4
Bertelsen
6-19-2008
$7,158.56
PD
Jesse Landa
Police Officer
Merit Inc.
6106/3
5-27-2008
$5,578.71
PD
Jason Poulos
Community Service
Merit Inc.
9170/3
Officer -Field
6-03-2008
$3,794.52
ECD
Brent Hale
Community Improvement
Reg. Appt/Merit
4171/3
Inspector
Inc
$4,089.85
7-08-2008
UTL
Mark Bowman
Water Production Operator
Reg. Appt.
5178/5
I
6/17/2008
$4,652.72
B. NEW APPOINTMENT: The following appointments have been requested by department heads pursuant to
the Rules of The Civil Service System.
DEPARTMENT-
;l`IAME
iCL`ASSIFICATIOs�i =
AFFECTIVE
DATE
RANGE/ST£P
SE MO'`
BAif
SALA�tY
PW
Daniel Bobadilla
Principal Civil Engineer
Pending Physical
3440/4
& Fingerprints
$7.787.86
UTL
Julio Picazo
Water Distribution Worker I
Pending Physical
5167/1
& Fingerprints
$3,463.52
FISCAL IMPACT
There is no fiscal impact, as positions listed are funded in approved department budgets.
jmdvnw�
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MARCENE HAMILTON, CITY TREASURER
DATE: JULY 8, ,2008
SUBJECT: CITY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES
FOR THE MONTH OF MAY 2008
RECOMMENDATION:
It is recommended that the Council Members receive, review, and file the City
Treasurer's Report for the City of Azusa for the month of MAY 2008.
BACKGROUND:
Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City
of Azusa for the month of May 2008. City investments are made in accordance with
the City's Investment Policy adopted and approved with Resolution No. 05 — C16
dated, June 18, 2007 and Government Code Section 53600 et seq.
FISCAL IMPACT:
The balances of cash, investments, and projected revenues for the next six months
are expected to be sufficient to meet cash disbursement requirements of the City for
at least the next six months.
CITY OF AZUSA TREASURER'S REPORT
Treasury Checking Accounts and Certificates of Deposit MAY 31, 2008
Held in Wells Fargo Bank
Prepared by: Marcene Hamilton, Treasurer
Face
Maturity
Interest or
Account. Number
Balance
Amount
Date
Coupon
Description
or CUSIP
or
Rate
Market Value
Checking Accounts
General Checking Account
495-0041244
1,489,319.00
1.231%
Overland Sweep Account
DDA 495-0041244
986,829.32
Worker's Compensation Checking
0606-050318
0.00
Flexible Reimbursement
0606-055036
7,669.53
Payroll Checking (ZBA account)
4159-281393
0.00
Police Petty Cash Fund
060-6050334
239.12
Section 108
1.610%
Choice IV -Public Fund Account
410-0162239
30,783.86
200,000
11/14/06
3.060%
FHLB 3.060 11/14/06 (Matured)
3133X6PD2
0.00
ISO Collateral Account
Every 30
300,000
Days
0.050%
Certificate of Deposit
300-0311658
312,672.73
1,975,001
04/07/07
3.748%
Certificate of Deposit
061-5202840
2,282,970.47
Covington Endowment
Money Market Mutal Funds
WFB 12847554
11,995.17
100,000
06/29/09
4.200%
Certificate of Deposit - 25467JG21
WFB 25467JG21
100,000.00
TOTALS
5,222,479.20
CITY OF AZUSA TREASURER'S REPORT
TREASURYINVESTMENTS
Prepared by: Marcene Hamilton, Treasurer
MAY 31, 2008
Broker
Face Amount
Description
Coupon
Face
Maturity
Date
AcctlOusip No.
Settlement
Dah
PdncipaP
Market Price
(Chan,..
Monthly)
Blorket Value^
Cly of Azusa
Investments -AAA Rated Federal Agency Bonds
200000000
FHLB 43000]/14!09
4.30%
07/1409
3133XCD03
0711405
200000.00
101.625000
2032500.00
30O MOM
FHLB 4,2001V15109
4.200%
12115109
3133X"B
12115'04
20000.40
101.6%OM
2033120.00
2000 DOD.OD
FHLB 55000&25/10
5.500%
06125!10
3133%LBS1
07111/07
1990040.00
100.168000
2003760 OD
200000.%
FFCB 675D 1011&12
4]01%
1011&10
31MIX6X5
10129(07
2002400.01)
100.719000
2014381160
a
2 000 000 00
F2,000.MG.W
FHLB 5.1251124110
5.125%
11124/10
3133XKVS1
0524107
1995000.00
101.125000
2022500.00
2OM 000.0
FHLMC 525002124011
5.250%
DV24111
3128X411%
0&14106
1982640.40
101675000
2033500.00
2000 MOM
FNMA 5740%/09111
5.75D%
06409111
31359MP80
401091%
200000.00
100.063000
200126000
2000000.0
FFCB 5.20010103111
5.200%.
tOro111
31331MV1
1&0107
2001)000.0
100.781000
201$62D.M
200000.%
FHLB 525011114111
5250%
1011411
3t33XHET5
O&D9407
199980.0
100.906001)
201B120010000.0
FHLMC 5.2001W17111
5.200%
10117111
312BX6PZ3
10117117
10000.0
100.9MMO
IWIIMO.D0
Wachovia
10000.00
FHLB 46251DI9111
4.625%
12/19111
3133XW26
12119117
10000.D0
1006000
1004gW 00
Gilfond
INoMO.00
FFCB IV27111
4.850%
12127(11
31331YK01
12/14117
1DOO.MO0
10.1500
10150.00
H Ins
200000.0
FHLB 355001!30112
3.550%
01130/12
3133XPC43
OU301M
2DMOM.O
98.50000(1
197000.00
Hi ios
2DOO OM -0
FHLB 5.1250!30112
5.125%
0130112
3133XKD44
03(SW07
20000.00
102.094000
2041880.0
Hi
20WDM.00
FHLB5.2M0521112
5250%
DS121112
3133XKNT13
0521/07
2000000.00
10259400
2D51880.0
Hi
20MMD.00
FHLB 5.250%29112
5250%
0 01`12
313MKUL7
08aV07
109500.M
102.59400
20518110.0
GiItOM
1000000.0
FHLB 520102412 Stele -Up
5.250%
1024112
3133X401100
10127107
999MO.0
100.01300
1M0130.M
GBfold
100000.00
FHLB 5001211&12
5.OM%
1111&12
3133XNT58
12/10007
1000)IMM
101.031400
1010310.40
WFB
2OM MO.M
FHLB 42001129113
4.20%
6129113
3133XP6L0
0129(08
200000.0
1M.63MO
200126000
WFB
200000.00
FHLB 4.35001130113
4.350%
01131113
3133XNYL7
01130M
2000000
104MM0
2008120.00
GIIfoM
200 MOM
FHLB 4.1250]/20/13
4.125%
02120113
3133XPPY4
OV20108
199900.40
9968800
t9937M60
Wath.Aa
200MO.M
FHLB 4250011 U13
4.250%
0113113
3133XPY40
40013108
20000.00
100.09400
2401880.00
WFB
2000000.00
FHLB 3.440 D1123112
3.440%
0112112
313MOSTD
042100
200 OM.00
98.656000
1973120.00
GiBOM
2000%0
FHLB 4.200424113
4.20%
0424113
313MOMN9
4/24U8
20MOOD.W
- 99.69000
19937609M
Higgins
Wachovia
2, OW-MO00
4,040,00000
FHLB 3.5042412
FHLB 3AM 5114112
3550%
3450%
0424112
05(14112
3133XOU83
3133XQTN
0412405
O&1408
2,00,MO.M
401)0000.0
9B.93M00
97.740400
1970780.0
3,910000M
TOTALS
49,000,000.40
48,9)5,180.00
49,184,610.00
WFBCITYTHIRD
PARTY CUSTODIAL TRUST ACCT
2.230%
NA
WA
WA
4,766,648.58
1M.0000
4,766,608.55
Light 8 Water Rate Stabllzation Fund Investments - AAA Rated Federal Agency Bonds
Aw.n.
3000000.M FHLB 3.55001130/12
3.550%
01/30112
3133XPD43
0113=8
300000.0
98.500000
29550M.M
Wachovia
300000.0 FHLB 4.15001129(13
4.150%
01129/13
3133XNZC6
0129108
30M M0.00
1%09400
3002020.00
Wachovia
3,215000.0 FHLB 4.000 OV2DI13
4.00%
0221)(13
3133XPKV5
02120108
321500000
99.4%000
3195902.90
TOTALS
9,215,000.00
9,215,000.00
9,153,722.40
WFB -L&W
THIRD PARTY CUSTODIAL TRUST ACCT
2.230%
NIA
WA
WA
4,94217
Job COMM
4,942.17
LAW - CITY
LOCAL AGFJ40Y INVESTMENT FUND
3072% 1
WA
WA
WA
1],628,513.19
1400000
17,628,513.19
TOTAL INVESTMENTS IN FEDERAL AGENCIES, WFB INSTITUTIONAL TRUSTS, and LAW
81),591),283.91
80,738,636.81
INTEREST RECEIVED FROM INVESTMENTS FISCAL YEAR-TO-DATE (From July 1, 2007)
3,170,130.85
'The'Pnncipar column reflects the balance on the last day of me month or the In stpkal Cast spent to puNlase a security.
..The Wtvinst V.h is the curtent Price al which a ...fit, can be traded or sold
Treesurtt ReyR Met 2000(1)
&172008 7:15PM
CITY OF AZUSA TREASURER'S REPORT
INVESTMENT INTEREST EARNINGS
Prepared by: Marcene Hamilton, Treasurer
Thru May 31, 2008
Face Amount
NM Amount
Coupon
Rate
Maturity
Data
Acct/Cusip No.
Payment
Schedule
Scheduled
200712008
Interest
Earnings
Scheduled
Semi- Annual
Payment
Amount
Interest
Received
Fiscal Year to
Date
Monthly
City of Azusa Investments - AAA Rated Federal Agency Bonds
148,458.1
1,000,000
1,001,841 .6
5.300%
1 CALLED
I 3128X4Z61
10/11 &4111
26,500
26,500
26,500.00
1,000,000
1,000,000.00
5.450%
CALLED
I 312BX55RS
11114&5114
27,250
27,250
27,250.00
2,000.000
2,000,000.00
5.000%
CALLED
3133XMZ87
11120 & 5/20
50,000
50,000
25,000.00
5,000,000
5,000,000.00
4.020%
CALLED
3133MYKVB
11121 & 5121
201,00D
100,500
150,750.00
2,000,000
2,000,000.00
4.350%
CALLED
3133XBC26
911 & 311
87,000
43,500
86,034.00
2,000,000
2,DD3,125.00
3.000%
CALLED
31339XJA3
12119 & 6/19
60,000
30,000
45,000.00
1,000,000
1,000,614.17
5.550%
CALLED
3133XLY64
828&228
27,750
27,750
28,983.33
2,500,000
2,500,000.00
3.000%
CALLED
31339Y2X9
7114 & 1114
75,000
37,500
93,750.00
1,000,000
1,004,436.11
4.900%
CALLED
3133XN6M6
11114 & 5114
24,500
24,500
24,500.00
2,000,000
2,000,ODD.00
5.500%
CALLED
3133XFPV2
1128 & 5128
110,000
55,000
110,000.00
2,000,000
2,021,200.00
4.050%
MATURED
3128X36R9
9/24 & 324
40,500
40,500
40,500.00
2,000,000
2.003.000.00
5.050%
MATURED
3133XF4M5
10/11 & 4111
50,500
50,500
50,500.00
1,000,000
1,000,000.00
4.375%
MATURED
3128X4NU1
10118&4118
21,875
21,875
21,875.00
1,000,OOD
1,008,568.89
4.900%
MATURED
3133XDTW1
1121 &5121
24,500
24,500
24,500.00
2,DOOPOO
2,004,997.22
5.050%
MATURED
3128X4H79
2/22
101,000
50,500
101,000.00
2,000,000
1,994,000.00
3.625%
MATURED
3128XD4MB
4118
72,500
36,250
72,500.00
2,000,000
2,000,000.00
4.300%
07114/D9
3133XCDQ3
1/14
86,000
43,000
86,000.00
2,000,000
2,000,000.00
4.200%
12/15/09
3133X9N48
6115
84,000
42,000
42,000.00
2,000,000
2,002,928.89
5.500%
06/25/10
3133XLBSI
625
11 D,000
55,000
55,000.00
2,000,000
2,006,094.44
4.750%
10/15/10
31331X6X5
9&1114
4115
47,500
47,500
47,500.02,000,000
1,995,000.00
5.125%
11124/10
3133XKVSI
& 524
102,500
51,250
102,600.00
2,000,000
2,014,723.33
5.250%
02/24/11
3128X4N56
2124
105,000
52,500
105,000.00
2,000,000
2,000,000.00
5.750%
06/09/11
31359MPSO
& 619
115,000
57,500
57,500.00
2,000,000
2,000,000.00
5.200%
10/03/11
31331X4V1
&413
52,000
52,000
52,000.00
2,000,000
2,006,891.67
5.250%
10/14/11
3133XHET5
& 4114
105,000
52,500
105,000.00
1,0110,000
1,D00,000.00
5.200%
10117/11
3128X6PZ3
10117&4117
26,000
26,OOD
26,000.00
2,OOD,000
2,DOD,000.00
5.125%
03/30/12
3133XKD44
9130 & 3/30
102,500
51,250
102,500.00
2,ODD,000
2,000,000.00
5.250%
0521/12
3133XKWM3
11121&521
105,00D
52,500
105,000.00
2,000,000
2,023,708.33
5.250%
0529112
3133XKUL7
11129 & 5129
105,000
52,50D
105,000.00
1,000,000
999,000.00
5.000%
1024112
3133XMNQ0
10124 & 424
25,000
25,000
25,000.00
1,000,000
1,000,000.00
4.625%
12/19/11
3133XNJ26
12/19 & 6119
23,125
23,125
0.00
1,000,000
1,000,000.00
5.000%
12/18112
3133XNT58
12/16&6/18
25,DDO
25,000
0.00
1,000,000
1,000000.00
4.850%
1227111
31331YKD1
12127&627
24,250
24,250
0.00
2,000,000
2,000,000.00
4.350%
01/30113
3133XNYL7
7130&1130
D
0
0.00
2,000,000
2,000,DDD.00
4.200%
0129113
3133XP61-3
729&1129
0
1 0
0.00
2,000,000
2,OOD,000.00
3.550%
01/30112
3133XPD43
7130 & 1130
D
1 0
0.00
2,000,00D
1,999,D00.00
4.125%
02/20113
3133XPPY4
B/20 & 2120
00
0.00
2,000,000
2,OOO,ODO.00
4.250%
03/13113
3133XPY40
9113 & 3113
0
0
0.00
2,000,000
2,000,000.00
4.200%
04124/13
3133XQMN9
1 10/24&424
0
1 01
0.00
2,000,OD0
2,000,000.00
3.550%
0424/12
3133XQU83
1 10/24&4124
0
1 01
0.110
2.000.00
1 2,000,000.00
3.440%
1231012
3133XQST0
1 7123 & 123
0
1 01
0.00
Arlo non 1 4 000 000 On 1 3 450% 1 05114!12 1 3133XDTD4 1 11114 & 5114 1 0 1 0 1 0.00
49,000,000 ACTIVE INVESTMENTS
2,242,750 1 1,379,500
1,944,642.33
CITY - Wells Fargo Bank Institutional Third Party Custodial Money Market Account- Liquid Asset
4,766,648.55 2.230% n!a
NIA
Monthly
Per Balance and Rate
148,458.1
Light & Water Stabllzatlon Fund Investments -AAA Rated Federal Agency Bonds
3,000,000.00 3,OOO,ODOD0 3.500% Carted MMS
3133X3NDi
8112 & 2112
105,000.00 52,500.00
103,249.80
3,000,000.00 3,000,000.00 4.000% caned rime
3133X1HZ3
1018&416
120,000.00 60,000.00
99,333.30
3,275,000.00 3,215,000.00 4.150% cul imans
3133X6AW6
10/30&4/311
133,422.50 6Q711.25
100,066.88
3,OOO,DOD.00 3,000,000.00 4.150% 01/29113
3133XNZCS
7129&1/29
O.OD 0.00
0.00
3,215,000.00 3,215,000.00 4DDO% 02/20/13 1
3133XPKV5
8120 & 2120
0.00 000
0.00
3,000,000.00 3,000,000.00 3.550% 01/30/12 1
3133XPD43
7130&1130
0.00 0.00
0.00
9,215,000.00 ACTIVE INVESTMENTS 1
302,649.98
Light & Water Stablization - Wells Fargo Bank Institutional Third Party Custodial Money Market Account - Liquid Asset
4,942.17 2.230% N/A
NIA
Monthly
Per Balance and Rate7,912.1
CITY - Local Agency Investment Fund - Liquid Asset
17,628,513.19 3.072% NIA
NIA
Quarterly
Per Balance and Rate
1 766,468.2
' Fiscal Year: July 1 -June 30
TOTAL INTEREST EARNED YTD
3,170,130.85
CONSENT ITEM
TO: 1ITHE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: V' ALBERT TOVAR, DIRECTOR OF LIBRARY SERVICES
VIA: F.M. DELACH, CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: APPROVAL TO PURCHASE A 2008 DODGE SPRINTER'/4 TON VAN
RECOMMENDATION
It is recommended that the City Council approve the purchase of a 2008 Dodge Sprinter 3/4 ton van,
under the provisions of Section 2-523 (d) Bidding Process Already Completed, of the Azusa .
Municipal Code, and authorize the issuance of a Purchase Order to Hunter Dodge, Chrysler, Jeep of
Lancaster, CA, in an amount not to exceed $44,878.38
BACKGROUND
The Dodge Sprinter van will be used for the Library On the Move/Biblioteca M6vil project. Dodge
Sprinter vans are limited in their production and difficult to obtain. The Library Department wishes
to seize on this opportunity to piggyback on an order placed by the Orange County Public Library
for $49,846.63; however, the City of Azusa's order for the same van with fewer options will reduce
the final cost to $44,878.38.
The Library Department was awarded $61,385 in grant funds from the Canyon City Foundation for
the purpose of establishing a mobile library van that would reach out to underserved communities
within the Azusa City Library's service jurisdiction. The mobile van service called "LIBRARY ON
THE MOVEBIBLIOTECA M6VIL is scheduled to begin late summer of this year and will reach
out to selected areas in the city reaching school age children with an emphasis on teens and parents.
A presentation to city council outlining the services and programs of the library van will be given
before the van rolls out to the community.
Once the Dodge Sprinter 3/4 ton van is received, it will be professionally painted and modified to
make it more appropriate for library use and to make it visually appealing.
At this point, the van will not be used to allow library visitors to step into the van such as in a
traditional bookmobile. Instead, the van will house portable book shelving units that will be taken
down and opened for display at each site visit. A laptop computer with wireless application is
planned to allow for book checkout and Internet access.
FISCAL IMPACT
This purchase will be paid through grant funds received from the Canyon City Foundation. These
grant funds have been received and allocated in the Library Department's operating budget and will
be charged to account # 28-30-511-060-4599.
ATTACHMENTS:
Copy Centralized Purchase Order from County of Orange
Copy of quote from Hunter Dodge Chrysler Jeep, Lancaster, CA
Jun 24 08 11:06a
May 14 08 05:46p
COUNTY
OF
ORANGE
VLNOOF INFORMATION:
PFIONL: 661-940-8411
TERMS: -
F.O.B: DESTINATION
VENDOR: X02343
HW HUN73R INC
ATTN: PAUL HARPER
1130 AUTO MALL DR
LANCASTER CA 93534-6302
P.
p.1
Dula: 05/08/0R
CENTRALIZED PURCHASE ORDER
ORDF..R NUMPAFR: PC '120 P0,800001245
MODTFTCAT:ON NUMBER: 00
BILLING : LUX 'LAST PAGE
NFIIP 'l'O: 774
ORANGL' COUNTY PIYBT,TC LTRRARY
PAC CONSTRUCTION A MAINTENANCE
1501 EAST ST ANLIFINW PLACL
SANTA 71NA CA 227G5-4930
i-•15;1 P9 Ala 1N
�Iq 5 4, 6 3(19.-2
OL:LIVER U.: 05/08/06
LP.OF,.ND CODE: WO
FTLF. FOLDER NUMBCR: 560476
NxLLIUG rwprNVcr IDNO:
L. GNWIU: f.C.IrNTY Qf' IX111Xf.Z JNV yIIEJ IWUINI : w X O..c Y. To: 9:N. NC ,IZKV : A;l INDIrArcD I.KV'VI
LNVOICI: NII:T W: iN UMUCH AND VGE: rLXLYU TV TIIC UXtV:A F'XWL'X !NU 11.1 XVFU pJNYIT I F]. , TlIll1l M. , J}' XL'N:T PATHn. U.•AE @'I` (INf COYT.
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M1YU V.Y M:IU Tw :NTMY.NT 1'14)L'Iv'S 1WJ. ULT DV $TAYY. VCNDCN:; NU:: 1NCLIID7 GL: YIIWIA ::ALI'_^. 1'AY InLMJI I' MMfl:d.
THE ViNUDR AD10N:.F.DGL: THAT N£ Phil, AG16 AWh AI:IrVLL YV Ail. 'Y.rK;: M11 h ,;T1•MJ IW:WJIWS :I:CJ6 ITIMEP UP III:! ATIPH111:10 TIDIV^. NR) CONATI l.'. ^hGn.
TNV MLY T:NNS AND CDYDITTON.^. TIIAT Nl L: N: AFVLICMILG 1'0 In IH mvxeTATION DY TN[U CONTMCT MIM1 TNDDE I:IUUY.0 PY THE O]JXTY SP OW Cr.. TSF. rt..MI(Id I. :AIVNIVIU TU
H&VDIE A CUIYL:TtiU AIC: !HATNXIAL mnm MIA nIlrAU FDP 3A:ARDI IA MWIIIINIT:` An ACVITRO11 11Y f4WA r..04E .'-FLT:fll L:IXN. L7NT.RA1. TNDIY]THLN, ::MLTT =-V i
:U'fi'I(JN ",04 AND ;RLI FUNRA AL44lNW'TMTVM 0LE ]ITEC U. Ill= ::NI$T TON lW:N mwxm F.J :TF1N nHAU. W: _ .. T^ Pl.,=. L':' iI%HEN1',
FTNAT. ST)nCET EQVTPMENT
FISCAL YZAR 2001-2008
POND 120, :;E'OUENCE LINE. 4
RLVLACE i UNIT NUMBER 5353
PURCHASE OF ONE [].1 OOWV.. 4PRINTLR 3:100 VAN
5300 DISCOUNT OFF FH1CL XF FAYLD WITHIN TWENTY ONE DAYS 01:BETNC
INVOICISO.
---------------------•-__---------------------------------------------------------------------
OR LN COMMODITY C0F AC LN QUANTITY UNIT UN1.1' COSI' COMMODITY LN MOUNT
001 07052 01 1.00 EACH 4(,25U.0000 4(1,7.111.00
VAW.;, CAHCU
002 07091 01 1.00 LOT 12.2500 1.1.27
VANS, CARCO
CALIFORNIA TIRE bF.F
ORDF.R TQXOT61
AIIYII(NII
$71TIAY1J16;; u. Y
AOURESS QLILSTIQN(S) REGARDING T1115 PUKCHfU;L DDCUMENT TO THE PURCHASINC CONTACT: LISA MAR IN
VENDOR rage:
Jjn 24 08 11:07a
'i'latl 1T Utl Ua:4bp
� -j�
• • ,,��;,c� .
p•2
p.2
Du L,e: OS10A/OR '
CENTRALIZED PURCHASE ORDER
VENDOR: X02343 - ORDER NUMUSH: eC 120 F0800007245
HW HUNTER INC MOD'ILZCA'PION NUM'ACR: UO
_______________________________________ ________-----__ _______-_-_----____
OR LN COMMODITY COLS AC LN QUANTITY UNIT UNIT COST COMMODITY LN AMOUNT
003 99900 OI 1..00 LOT 1,584.3800
SALES TAH, NON -INVENTORY, ORANGE COUNTY
ORANGE COUNTY SAT,F,S TAX
COMMODITY AMOUNT: 49,646.63
PRL•IGHT AMOUNT: 0.00
SALSA TAX CODE: 'TAX AMOUNT: 0.00
ORDER TOTAL: 49.846.63
_____________________________________________________________________________.._—_______—_----__
AC LN FUND AGCY ORGN AC'TV OUJIUUU U/D ACCT H/CAT JOB NO. ACCT LINE N40UPJT
O1 120 120 230 T..Ti42 4000 49,H4G.G.1
___________________________________--_____________—__________—_--____—___--____—___,..____--___-
------------------._.._._________-------_—_________---_—__—___—_____________—..____
ATM, TO : 774 ORANGF. COUNTY PURT.TC T,TARARY
FAC CONSTRUCTION & NAINTENANCF.
1501 1'_A:ST ST ANDNEW HLACi
SANTA ANA CA 92705-4930
VEar OR Page: 2
Jun 24 08 09:16a
H. W. HUNTER INC.
DODGE CHRYSLER JEEP
GOVERNMENT BID DEPARTMENT
1130 AUTO MALL DR. LANCASTER, CA. 93534
661 8108635 FAX 4257878779
zovtbids,c .comcast.net
Tony Garcia 6/24/2008
City of Azusa
Re: Sprinter bookmobile van
I have ready for immediate delivery a 2008 Dodge Sprinter white cargo van
diesel, auto trans, 170" wb with high roof.
All standard equipment in the columns as circled on pages 45 and 46
enclosed
In addition the circled items AHT and ASM on pages 42 and 43.
p.2
In addition the van has cloth seats, front overhead storage bin, rear door
assist handles, overhead console w/ reading lamps, front insulation, Park
Sense FT/RR Park Assist System, parametric special module, cargo partition
provisions(no partition just hardware to mount it).
Your price is $41450.00 plus tax (3419.63) plus tire fee (8.75) delivered.
Total -$44878.38
Payment is net/25 days. If payment can not be made in 25 days please notify
me prior to placing the order.
This vehicles in stock and is subject to prior sale. If you wish to purchase it
please call me as soon as possible and it will be taken off the market until a
proper purchase order can be generated.
Tha�Aou,
aul Harper
Government bidder
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH moi/""
CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: MATRIX SOFTWARE ANNUAL MAINTENANCE AND SUPPORT
CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, computer software maintenance services
and 2-523 section C, no competitive market.
2. It is recommended that the City Council approve the software maintenance and support
contract from Matrix Imaging, in the amount of $16,834.00.
BACKROUND
The City currently uses Matrix Imaging as the support vendor for its document
management system. The city needs to retain software support from the vendor in order
to provide for remote technical support via phone, limit any potential down time, and for
product enhancements to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget FY 2009 in accounts 48499300006415.
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH A,i�
CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: MOTOROLA MOBILE COMPUTER DISPLAY SOFTWARE
MAINTENANCE CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, computer software maintenance services
and 2-523 section C, no competitive market.
2. It is recommended that the City Council approve the software maintenance and support
agreement from Motorola Inc, in the amount of $21,752.
BACKROUND
The Police Department currently uses a wireless network for mobile communications
between its Dispatch center, L.A. County Sheriff and other Azusa P.D. field units. The
software used for this interface resides on a server in the police department. The city
needs to retain software support from the vendor in order to limit any potential down time
and for product enhances to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget fiscal year 2009, account number 48499410006415,
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH, CITY MANAGERiftO
DATE: JULY 8, 2008
SUBJECT: NOVELL SOFTWARE ANNUAL MAINTENANCE AND SUPPORT
AND LICENSING
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section 2-523 section B, computer software maintenance
services.
2. It is recommended that the City Council approve the software maintenance support and
licensing from CDW-G, in the amount of $18,836.
BACKROUND
The City currently uses Novell products GroupWise, for e-mail, Netware as the operating
system on some servers and ZENworks for remote desktop management. The city needs
to retain software support and licensing from the vendor in order to limit any potential
down time and for product enhancements to this software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget FY 2009 in accounts 48499300006504, 48499420006504.
CONSENT CALENDAR
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: ANN GRAF
DIRECTOR OF INFORMATION TECHNOLOGY
VIA: F.M. DELACH ejUO
CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: SIRSI LIBRARY COMPUTER SOFTWARE ANNUAL
MAINTENANCE CONTRACT
RECOMMENDATION
1. It is recommended that the City Council waive formal sealed bids in accordance with
Azusa Municipal Code Section Azusa Municipal Code Section 2-523 section B,
computer software maintenance services and 2-523 section C, no competitive market.
2. It is recommended that the City Council approve the annual software maintenance and
support agreement from SIRSI Corporation, in the amount of $23,136.62.
BACKROUND
The Library currently uses SIRSI software to maintain bibliographic and inventory
control, circulation, demographic reporting and a web interface to the catalog on the
Intranet. The city needs to retain software support from the vendor in order to limit any•
potential down time and for periodic product enhancements to the software.
FISCAL IMPACT
Funding for requested purchase is part of Information Technology Department operating
budget for fiscal year 2009, 48499300006415.
•
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: RESOLUTION AGAINST HIGH OCCUPANCY TOLL LANES
RECOMMENDATION
It is recommended that the City Council approve the attached resolution against the conversion of
High Occupancy Vehicle Lanes (HOV) to High Occupancy Toll Lanes (HOT).
BACKGROUND
Attached is a staff report and resolution from the June 16, 2008 City Council Meeting against the
conversion of HOV lanes to HOT lanes. This item was pulled from the agenda for further
consideration.
Staff is now asking the City Council to reconsider the item for adoption.
ATTACHMENT
June 16, 2008 Staff Report
RESOLUTION NO.
• A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA DECLARING ITS OPPOSITION TO
THE CONVESION OF EXISTING HIGH OCCUPANCY
VEHICLE (HOV) LANES TO HIGH OCCUPANCY
TOLL (HOT) LANES ON THE I-210 AN 1-10
FREEEWAYS.
WHEREAS, The City of Azusa is supportive of regional and statewide efforts to
increase the use of public transportation, improve commuter mobility and relieve
congestion; and
WHEREAS, the City believes that converting high occupancy vehicle (HOV)
lanes to high occupancy toll (HOT) lanes will not relieve congestion; and
WHEREAS, the lane conversion program will penalize HOV lane users that are
helping our congestion and regional mobility needs, and will burden commuters that are
part of the solution; and
WHEREAS, the City is concerned that the unintended consequences that this
program will cause will make our regional congestion worse; and
WHEREAS, the lane conversion program will discourage carpooling, and force
• these carpooling commuters to ,join already congested lanes; and
WHEREAS, taking carpooling vehicles off of HOV lanes would convert these
commuters to be single passenger vehicles resulting in an increased number of vehicles in
our already congested freeways and resulting in worsening congestion; and
WHEREAS, the City Council desires to protect its residents from the unfair
financial hardship and responsibilities that this program will place on our community.
NOW, THERE THE CITY COUNCIL OF THE CITY OF AZUSA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. That the City Council of the City of Azusa hereby declares its
opposition to the conversion of existing high occupancy (HOV) lanes to high occupancy
toll (HOT) lanes on the I-210 and I-10 freeways. C- -- --1
-J
b
W -t- T
M
ECTION 2. That the City -Clerk shall comer ify to7he adoption of this Resolution
and shall forward a copy to the Los Angeles County Metropolitan Transit Authority and
other agencies as directed by the City Council. Q
(�rrlt°ss air-e/f��naf�v� rrl�QtiS e� taz �r�4e7:� of
eXAeaS-cVt oo' %fc
• L'zel����e f�%�r�// �ojcd'�e'�rS�vrr %�✓a'ug� �zusQ ��
% %rF aiH9vr9!� r7CCe5far� �o ��✓•"c�aY ZO"
/fie
l
gyp,,
k
a�
n
u
Joseph R. Rocha
Mayor
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
City Council of the City of Azusa at a regular meeting thereof, held on the 16"
day of June, 2008, by the following vote of the Council:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
•
is
City Clerk
- -;
Is III
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGER�rW'
DATE: JUNE W. 2008
SUBJECT: RESOLUTION IN OPPOSITION TO THE PROPOSED TOLL LANES ON
THE I-10 AND -210 FREEWAYS.
RECOMMENDATION
It is recommended that the City Council approve a resolution in opposition to the
proposed conversion of existing high occupancy vehicle (HOV) lanes to toll (HOT)
lanes on the 1-210 and I-10 Freeways
BACKGROUND
On April 24, 2008 the Los Angeles County Metropolitan Transportation Authority
(LACMTA) authorized its Chair and Chief Executive Office to execute a Memorandum
of Understanding with the United States Department of Transportation (USDOT) to
convert high occupancy vehicle (HOV) lanes on Interstate 10 and Interstate 210 to
high occupancy toll (HOT) lanes. An incentive to the lane conversion pro)ect is an
allocation of $213.6 million in Federal funds to Los Angeles County by the USDOT.
Although Federal funds cannot be used directly for the implementation of the HOT
lanes, there is flexibility to swap regional funds that could be used for the conversion.
The City of Azusa is supportive of regional and statewide efforts to increase the use of
public transportation, improve commuter mobility, and relieve congestion; staff
believes the conversion of HOV lanes to HOT lanes will not necessarily relieve
congestion.
0
Staff believes that the program will penalize HOV lane users that are actually helping
our congestion and regional mobility needs. The proposed program would burden
commuters that are part of the solution with the financial hardship resulting out of this
proposal. The proposal would discourage carpooling, and force these carpooling
commuters to join the already congested lanes.
Staff is also concerned that taking carpooling vehicles off of HOV lanes would convert
these commuters to be single passenger vehicles resulting in an increased number of
vehicles in our already crowded freeways and resulting in worsening congestion.
Lastly, the City of Azusa desires to protect our own community members from the
unfair financial hardship and burden that his program would place on our community.
FISCAL IMPACT
None
Attachments: Resolution
I�
U
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA DECLARING ITS OPPOSITION TO
THE CONVESION OF EXISTING HIGH OCCUPANCY
VEHICLE (HOV) LANES TO HIGH OCCUPANCY
TOLL (HOT) LANES ON THE f-210 AN I-10
FREEEWAYS.
WHEREAS, The City of Azusa is supportive of regional and statewide efforts to
increase the use of public transportation, improve commuter mobility and relieve
congestion; and
WHEREAS, the City believes that converting high occupancy vehicle (HOV)
lanes to high occupancy toll (HOT) lanes will not relieve congestion; and
WHEREAS, the lane conversion program will penalize HOV lane users that are
helping our congestion and regional mobility needs, and will burden commuters that are
part of the solution; and
WHEREAS, the City is concerned that the unintended consequences that this
program will cause will make our regional congestion worse; and
WHEREAS, the lane conversion program will discourage carpooling, and force
these carpooling commuters to join already congested lanes; and
• WHEREAS, taking carpooling vehicles off of HOV lanes would convert these
commuters to be single passenger vehicles resulting in an increased number of vehicles in
our already congested freeways and resulting in worsening congestion; and
WHEREAS, the City Council desires to protect its residents from the unfair
financial hardship and responsibilities that this program will place on our community.
NOW, THERE THE CITY COUNCIL OF THE CITY OF AZUSA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. That the City Council of the City of Azusa hereby declares its
opposition to the conversion of existing high occupancy (HOV) lanes to high occupancy
toll (HOT) lanes on the I-210 and I-10 freeways.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and shall forward a copy to the Los Angeles County Metropolitan Transit Authority and
other agencies as directed by the City Council.
0
0
Joseph R. Rocha
Mayor
1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the
City Council of the City of Azusa at a regular meeting thereof, held on the 16"
day of June, 2008, by the following vote of the Council:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
0
City Cleric
r, n
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
,N
FROM: JAMES MAKSHANOFF, ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGER
DATE: JULY 8, 2008
SUBJECT: RESOLUTION AGAINST HIGH OCCUPANCY TOLL LANES
RECOMMENDATION
It is recommended that the City Council approve the attached resolution against the conversion of
High Occupancy Vehicle Lanes (HOV) to High Occupancy Toll Lanes (HOT).
BACKGROUND
Attached is a staff report and resolution from the June 16, 2008 City Council Meeting against the
conversion of HOV lanes to HOT lanes. This item was pulled from the agenda for further
consideration.
Staff is now asking the City Council to reconsider the item for adoption.
ATTACHMENT
June 16, 2008 Staff Report
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA DECLARING ITS OPPOSITION TO
THE CONVESION OF EXISTING HIGH OCCUPANCY
VEHICLE (HOV) LANES TO HIGH OCCUPANCY
TOLL (HOT) LANES ON THE 1-210 AN I-10
FREEEWAYS.
WHEREAS, The City of Azusa is supportive of regional and statewide efforts to
increase the use of public transportation, improve commuter mobility and relieve
congestion; and
WHEREAS, the City believes that converting high occupancy vehicle (HOV)
lanes to high occupancy toll (HOT) lanes will not relieve congestion; and
WHEREAS, the lane conversion program will penalize HOV lane users that are
helping our congestion and regional mobility needs, and will burden commuters that are
part of the solution; and
WHEREAS, the City is concerned that the unintended consequences that this
program will cause will make our regional congestion worse; and
WHEREAS, the lane conversion program will discourage carpooling, and force
these carpooling commuters to join already congested lanes; and
WHEREAS, taking carpooling vehicles off of HOV lanes would convert these
commuters to be single passenger vehicles resulting in an increased number of vehicles in
our already congested freeways and resulting in worsening congestion; and
WHEREAS, the City Council desires to protect its residents from the unfair
financial hardship and responsibilities that this program will place on our community.
NOW, THERE THE CITY COUNCIL OF T14E CITY OF AZUSA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. That the City Council of the City of Azusa hereby declares its
opposition to the conversion of existing high occupancy (HOV) lanes to high occupancy
toll (HOT) lanes on the I-210 and I-10 freeways.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and shall forward a copy to the Los Angeles County Metropolitan Transit Authority and
other agencies as directed by the City Council.
Joseph R. Rocha
Mayor
1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the
City Council of the City of Azusa at a regular meeting thereof, held on the 16'h
day of June, 2008, by the following vote of the Council:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS: City Clerk
CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES MAKSHANOFF, ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITYMANAGER,�W-O
DATE: JUNE 16`h, 2008
SUBJECT: RESOLUTION IN OPPOSITION TO THE PROPOSED TOLL LANES ON
THE 1-10 AND -210 FREEWAYS.
RECOMMENDATION
It is recommended that the City Council approve a resolution in opposition to the
proposed conversion of existing high occupancy vehicle (HOV) lanes to toll (HOT)
lanes on the 1-210 and I-10 Freeways
BACKGROUND
On April 24, 2008 the Los Angeles County Metropolitan Transportation Authority
(LACMTA) authorized its Chair and Chief Executive Office to execute a Memorandum
of Understanding with the United States Department of Transportation (USDOT) to
convert high occupancy vehicle (HOV) lanes on Interstate 10 and Interstate 210 to
high occupancy toll (HOT) lanes. An incentive to the lane conversion project is an
allocation of $213.6 million in Federal funds to Los Angeles County by the USDOT.
Although Federal funds cannot be used directly for the implementation of the HOT
lanes, there is flexibility to swap regional funds that could be used for the conversion.
The City of Azusa is supportive of regional and statewide efforts to increase the use of
public transportation, improve commuter mobility, and relieve congestion; staff
believes the conversion of HOV lanes to HOT lanes will not necessarily relieve
congestion.
Staff believes that the program will penalize HOV lane users that are actually helping
our congestion and regional mobility needs. The proposed program would burden
commuters that are part of the solution with the financial hardship resulting out of this
proposal. The proposal would discourage carpooling, and force these carpooling
commuters to join the already congested lanes.
Staff is also concerned that taking carpooling vehicles off of HOV lanes would convert
these commuters to be single passenger vehicles resulting in an increased number of
vehicles in our already crowded freeways and resulting in worsening congestion.
Lastly, the City of Azusa desires to protect our own community members from the
unfair financial hardship and burden that his program would place on our community.
FISCAL IMPACT
None
Attachments: Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA DECLARING ITS OPPOSITION TO
THE CONVESION OF EXISTING HIGH OCCUPANCY
VEHICLE (HOV) LANES TO HIGH OCCUPANCY
TOLL (HOT) LANES ON THE I-210 AN I-10
FREEEWAYS.
WHEREAS, The City of Azusa is supportive of regional and statewide efforts to
increase the use of public transportation, improve commuter mobility and relieve
congestion; and
WHEREAS, the City believes that converting high occupancy vehicle (HOV)
lanes to high occupancy toll (HOT) lanes will not relieve congestion; and
WHEREAS, the lane conversion program will penalize HOV lane users that are
helping our congestion and regional mobility needs, and will burden commuters that are
part of the solution; and
WHEREAS, the City is concerned that the unintended consequences that this
program will cause will make our regional congestion worse; and
WHEREAS, the lane conversion program will discourage carpooling, and force
these carpooling commuters to.join already congested lanes; and
WHEREAS, taking carpooling vehicles off of HOV lanes would convert these
commuters to be single passenger vehicles resulting in an increased number of vehicles in
our already congested freeways and resulting in worsening congestion; and
WHEREAS, the City Council desires to protect its residents from the unfair
financial hardship and responsibilities that this program will place on our community.
NOW, THERE THE CITY COUNCIL OF THE CITY OF AZUSA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. That the City Council of the City of Azusa hereby declares its
opposition to the conversion of existing high occupancy (HOV) lanes to high occupancy
toll (HOT) lanes on the I-210 and I-10 freeways.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and shall forward a copy to the Los Angeles County Metropolitan Transit Authority and
other agencies as directed by the City Council.
Joseph R. Rocha
Mayor
1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the
City Council of the City of Azusa at a regular meeting thereof, held on the 16'h
day of June, 2008, by the following vote of the Council:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
City Clerk
Keith Hanks Comments to Consent Calendar item 9D, July 7, 2008
Mr. Mayor,
I would like to speak briefly about Item D-9 on the Consent Calendar, the
proposed Resolution Opposing High Occupancy Toll Lanes.
This resolution had been included in our previous regularly scheduled
meeting agenda. I had indicated to Mayor Rocha that I would request that
the item be held over to a future meeting, so that we would be able to know
how the MTA Board voted on the Long Range Transportation Plan, and
whether the Gold Line would have been included in the LRTP, and if the
required local match funding of $80 million dollars had been allocated to the
project. The evening of that meeting I received a telephone call from John
Fasana, of the MTA Board, requesting that Azusa not act on this resolution.
I explained to Mr. Fasana that I had already indicated my intention to
request that the item be deferred. I also told Mr. Fasana that while I had
listened with interest to the presentations in favor of congestion pricing and
the conversion of the HOV lanes to HOT lanes on the I-210 and I-10
freeways, and that the presentation by knowledgeable experts make the item
one worthy of serious consideration, I expressed to him that if the MTA did
not act to sustain the Gold Line project that I did not believe that Azusa
would do anything other than oppose the HOT lane conversion. He
indicated that he understood my position.
The theory behind the HOV — HOT lane conversion is very simple. With
increasing use of the HOV lane there is currently little or no advantage in
using this lane over the regular mixed flow lanes. Because of the slowdown
on the HOV lane buses are not able to travel the express lane any faster than
regular traffic. MTA believes that bus ridership is reduced because people
do not perceive an advantage to riding the bus, rather than driving their
personal car. MTA believes that if use of the HOV lane can be reduced to a
maximum of 1,800 vehicles per hour, that the HOV lane will once again
travel at high speed and rapid bus travel will be re-established. The
mechanism proposed to cause this to happen is to raise the cost of using the
HOV lane by imposing a toll, and converting it into a HOT lane. The theory
of HOT lanes is that once enough people have been forced out of the HOT
lane by tolls that are deliberately set high enough to cause this to happen,
and once the traffic in the mixed flow lane becomes worse by the addition of
these economically displaced drivers, and once the speed of improved bus
service becomes apparent, that distressed drivers will turn to the buses out of
necessity, and because of this, traffic in the mixed flow lanes will decrease
as ridership in the new and improved bus/HOT lane increases, and that
ultimately, after the pain, traffic will improve in both the mixed flow, and
HOT lanes, making life better for everyone.
The use of HOT lanes has been studied by experts in other locations, and
this beneficial result has been seen. It has not been tried here. The San
Gabriel Valley is the lucky recipient of the proposed first implementation.
There are some good things about the MTA proposal:
• There is $214 M in Federal Grant Money available for this
• There are knowledgeable people whose input makes this worth
discussing
• The current freeway system really is disfunctional
There are some bad things about the MTA proposal:
• In order to obtain Federal Grant money the Legislature must approve
congestion pricing by October
• There will not be a plan developed by October, we would be
accepting this blindly at this time
• A one year trial is proposed, but no escape clause is provided if we
decide that we don't like this at the end of the first year. (I have to
question the Federal Government allowing MTA to keep the money if
the experiment ends after just one year. I personally think that once it
happens it will stay permanently. It concerns me that it has the
potential to work as badly for us as the new traffic meter on the 605 N
to 210 E transition does.)
• There is no alternative to using the HOT lane offered to us by the
MTA. The funding for the Gold Line, which is our preferred way of
taking cars off of the freeway has been taken out of play for at least a
year.
In order for us to accept the HOT transition as a serious proposal we needed
the MTA board to provide the means for an alternative to an undefined, one
size fits all solution to traffic congestion. We needed them to provide the
local match that would at least let the Gold Line compete for Federal
funding. As you read in the paper, this was withheld by the MTA board on
June 26.
r
On June 14, as we reported to you in our last Council meeting, Federal and
State legislators, and local elected officials were brought together by
Assemblyman Ed Hernandez, to hear the proposal by MTA and CalTrans
regarding Congestion Pricing. It was made clear by all elected officials who
spoke that the alternative of the Gold Line needed to be provided to obtain
their support for Congestion Pricing in the legislature. On June 26 the MTA
board voted to:
• Go to the voters for a half cent sales tax to fund $30 Billion in road
and mass transit projects, including the Gold Line
• Defer voting on the LRP until after the election in November
• Not to put $80 for the Gold Line Extension from Pasadena to Azusa in
the long-range plan".
There are some very important implications that need to be carefully
considered in this proposal by the MTA. In my opinion they are mostly bad.
Taxes:
Tax 1 - In November, 2006, the citizens of the San Gabriel Valley voted to
pass Propositions 1A and 1B. Prop 1B is known as "The Highway Safety,
Traffic Reduction, Air Quality, And Port Security Bond Act of 2006".
There are key points in the text of the law for selecting funded projects that
we have the right to expect will guide the actions of the MTA. A project
needs to be included in the Regional Transportation Improvement Plan.
voted to approve the RTIP as a member of the SCAG Regional Council, and
the Gold Line was definitely included in the plan by SCAG.
The law says these things about how the bond money should be
supplemented by outside money, and that projects should be built with rapid
timelines for sompletion:
"if needed to fully fund the project, the identification and commitment
of supplemental funding to the project from other state, local, or
federal funds"
• "Can commence construction or implementation no later than
December 31, 2012".
• Improves access to jobs, housing, markets, and commerce
• Targets bond proceeds in a manner that provides the increment of
funding necessary, when combined with other state, local or federal
funds, to provide the mobility benefit in the earliest possible
timeframe.
After having voted to tax ourselves for these bond funds, the San Gabriel
valley, to date, has received no benefit from them. Recently, after much
effort to fund an improved 605/10 transition, CalTrans refused to provide
bond funds for that, and found miscellaneous funding elsewhere to provide
the benefit. To date, no Prop 1B money has made its way to the San Gabriel
Valley. MTA controls the Prop 1B money for the LRTP. This is the source
of the requested $80 million requested as local match that would allow us to
pursue Federal Funding. This has been denied by the MTA board on June
26. We are paying the tax, and not receiving a benefit from it.
Tax 2 - The MTA has proposed that we approve a 30 year additional half
cent sales tax, to pay for the Gold Line. The enabling legislation is AB
2321, and is being carried by Assembly member Feuer.
• This bill will enable MTA to incur bonded indebtedness and to pay for
it out of the proposed sales tax.
• This tax will require a 2/3 vote to pass.
• The MTA is identified as the recipient of the tax funds. (I will
address this in a moment.)
• The Gold Line is currently listed for funding up to $328 Million,
about $72 million short of the estimated cost
• The Bill allows MTA to increase tax funding to listed projects, but no
language requires that they do so.
• If Federal funding is made available for a project, the Sales Tax bond
money that would have been spent can be taken by MTA and applied
to another project. It is only mandated to stay in the same region if
the project is fully funded by December 31, 2008, and the MTA board
has just prevented the Gold Line from being able to meet that fully
funded date. (This means that if the San Gabriel Valley is induced to
vote for the sales tax to fund the Gold Line, if MTA can then provide
the local match to obtain Federal Money, the Sales Tax bond money
may be spent at the location of their choice, with the San Gabriel
Valley paying the tax to support it.)
The Keeper of the Monev
There is a saying about the Golden Rule that goes like this, "He who has the
Gold makes the rules".
The Gold Line Construction Authority, in preparation for funding of the
Project by the FTA, has become certified to receive Federal Money
disbursements from CalTrans, who would be the original recipient of the
grant money. Until the time the. Gold Line became certified, all Federal
money would have gone through MTA, giving this organization a powerful
control over the project, because it would have controlled the money for the
project.
The action of the MTA board to not provide the $80 million in local match,
and allow the pursuit of Federal money, and instead, to pursue Sales Tax
money and legislation that requires MTA to receive the money, once again
puts MTA into the chain of custody of the funding, and reduces the
independence of the Gold Line Construction Authority.
The Gold Line Construction Authority was originally created to carry out the
first Phase of the Gold Line project, and has proven that it is able to carry
out the project less expensively and quicker than the MTA. The loss of this
separation will be a costly blow to the independence of this authority and
should be opposed with all vigor.
While the thrust of the Resolution before us is to oppose the HOV/HOT lane
transition, the action of the MTA Board has inextricably tied the need for the
Gold Line, the HOT lane, and Sales Tax funding of Transportation projects
together, and the vote to oppose HOT lanes needs to be seen as the
thoughtfully considered action that it is, and that it is taken in our best
interest, rather than as a knee jerk reaction in anger to the poorly considered
action of the MTA board in refusing to fund the Gold Line.
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN KREIMEIER, DIRECTOR OF ADMINISTRATIVE SERVICES/CFO lk
VIA: F. M. DELACH, CITY MANAGER r
DATE: JULY 8, 2008
SUBJECT: PURCHASE OF NEW DIGITAL DOCUMENT IMAGING CENTER
RECOMMENDATION
It is recommended that City Council approve the issuance of a purchase order in an amount not
to exceed $15,609 to Konica Minolta Business Solutions of Anaheim, CA, for the purchase of a
Konica Minolta BizHub 750 digital document imaging center, under the provisions of A.M.C.
Section 2-523 (e), competitive bidding already completed (California Multiple Award Schedule
(C.M.A.S.) Contract number 3-02-36-0052A.)
BACKGROUND
The current document imaging center at City Hall is now over five (5) years old, and has almost
1,500,000 copies registered on its meter. This machine has already exceeded its expected life,
which was supposed to be 4 to 5 years, or 1,000,000 copies, and is now beginning to require
more repairs than are covered by the maintenance agreement.
FISCAL IMPACT
Funding for this machine has been budgeted as part of the 2008/09 operating budget under
Printing Services Account # 10459500007142.
CONSENTITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: TITO HAES, PUBLIC WORKS DIRECTOR/ASSISTANT CITY MANAGER
VIA: F.M. DELACH, CITY MANAGER
DATE: JULY 8°i, 2008
SUBJECT: AGREEMENT RENEWAL WITH LA WORKS FOR FY 2008/09
RECOMMENDATION
It is recommended that the City Council approve and execute the attached agreement with LA Works for
Fiscal Year 2008/09 in an amount not to exceed $31,338.
BACKGROUND
The City of Azusa has maintained a Beautification Program with LA Works for 27 years. The program
has benefited the City by providing a supervisor and crew to perform various roadway related
maintenance tasks including but not limited to the following; weed abatement in the public right-of-way,
curb painting, alley clean-up, etc. The City has realized outstanding results from this program. It enables
our own crews to concentrate on skilled labor tasks (concrete curb and gutter repairs, asphalt patching,
etc) while other less skilled but necessary maintenance tasks are performed by LA Works.
Due to internal LA Works budgeting constraints, LA Works is asking that the cities of Azusa and
Glendora share the Community Beautification crew. Fiscal Year 2008/09 would be the second
consecutive year the crew has been shared with the City of Glendora. Glendora has not yet formally
executed an agreement; however Glendora's Director of Public Works communicated his intention of
doing so. This agreement will provide for a work crew composed of 1 skilled supervisor and 3-4
trainees. The following is a cost/service comparison between last year's and this year's program:
FISCAL IMPACT
The funds to cover the cost of this agreement are budgeted from Public Works -Roadway Streets
Maintenance, account #12-55-661-000-6493.
Attachments: LA Works Agreement
FY 07/08
FY 08/09
Program Cost
$87,631
$85,339
WIA Offset
($58,702)
($54,001)
Total Cost to Azusa
$28,929
$31,338
Total Working Days of Service
95
95
FISCAL IMPACT
The funds to cover the cost of this agreement are budgeted from Public Works -Roadway Streets
Maintenance, account #12-55-661-000-6493.
Attachments: LA Works Agreement
LA WORKS
COMMUNITY BEAUTIFICATION PROGRAM
AGREEMENT
On this 8ch day of July 2008, East San Gabriel Valley Consortium d.b.a. LA Works, 5200
Irwindale Ave., Irwindale, California, hereinafter referred to as "LA Works", and the
City of Azusa, 213 E. Foothill Blvd., Azusa, California, hereinafter referred to as "City"
enters into this Agreement.
Scope of Services
The purpose of this program is to provide weed abatement, debris clean-up, public
facility painting and various assigned public works services to the City.
City Responsibilities
A. Contract with and fund LA works to perform the repair and maintenance
activities described above.
B. City shall pay LA Works for services rendered in twelve (12) monthly
periodical payments, total amount not to exceed $31,338.
LA Works Responsibilities
A. Provide the City with a crew composed of one skilled supervisor and WIA
trainees.
B. Perform work assignments as designated by the Public Work Director of the
City of Azusa or his designee.
C. LA Works will provide a vehicle and incur operating (maintenance & gas)
expenses.
D. LA Works will procure and maintain for the duration of the agreement, and
any amendments thereto, automobile liability insurance for the vehicle for
injuries to persons or damages to property that may arise from LA works use
of the vehicle. LA works shall maintain limits no less than one million dollars
($1,000,000) for bodily injury and property damages, combined single limit,
per occurrence and aggregate. LA Works shall obtain endorsements to the
policies providing the above insurance adding the following three provisions.
1. "The City and its elected and appointed boards, officers, agents and
employees are additional insured with respect to the subject
Agreement."
2. "Said policy shall not terminate, nor shall it be cancelled nor the
coverage be reduced, until thirty days after written notice is given to
the City of Azusa."
3. "Any other insurance maintained by the City of Azusa shall be excess
and not contributing with the insurance provided by this policy."
Independent Contractor
LA Works and any employees of LA Works are acting as independent contractors and
not as agents or employees of the City. LA Works and their employees shall not represent
or otherwise hold themselves out of any of its directors, officers, partners, employees, or
agents to be agents or employees of the City. LA Works and LA Works employees shall
obtain no rights to retirement benefits or other benefits, including, but not limited to,
medical, health, life or disability, which may accrue to City employees.
Authority to Enter Agreement
LA Works has all the requisite power and authority to conduct, execute, deliver and
perform the services described in this Agreement. Each part warrants that the individuals
who have signed this Agreement have legal power, right and authority to make this
Agreement and bind each respective party.
Term of Performance
Said services of LA Works will commence on July 14, 2008 and shall be completed no
later than June 30, 2009.
LA Works shall provide 95 working days of service to the City. Service days include
work completed by WIA Youth crews during the period of July 14, 2008 to June 30,
2009. In addition, LA Works shall credit the City with five (5) days of inclement weather
(non -service) days during the contract year. LA Works reserves the right to count all
other inclement weather (non -service) days occurring thereafter, as part of the 95 days of
service.
Compensation and Method of Payment
For performance of such service, the City will pay LA Works an amount of money not
exceeding $31,338 which payment shall constitute the full and complete compensation
for LA Works' services under this Agreement. The City shall periodically draw a warrant
on behalf of LA Works upon receipt of an itemized invoice conforming to the budget.
Budget
Community Beautification Services -Consists of 95 days of service= $31,338.
Program Evaluation and Review
LA Works shall make available for inspection its performance, financial and all other
records pertaining to the performance of this Agreement to authorized City personnel,
and shall issue such financial and program reports as requested by the City.
Termination
Either party may terminate this agreement by giving written notice of at least thirty (30)
days prior to the effective termination date.
This agreement may be modified at any time by mutual consent, but such modification
must be in written form and signed by the authorized representative of each.
Indemnification
LA Works shall indemnify, defend and hold harmless the City from any claim, judgment,
liability, loss or expense, including attorney's fees, court costs and necessary or
convenient disbursements, for any damage whatsoever, including but not limited to,
death, bodily injury or damage to property, proximately resulting from or arising out of,
any act or omission of LA Works, its officers, employees, agents or contractors in the
performance of this Agreement.
Joseph R. Rocha
Mayor
City of Azusa
Salvador Velasquez
Chief Executive Officer
LA Works
Date
Date
AGENCY PUBLIC HEARING
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AGENCY BOARD
FROM: KURT CHRISTIANSEN, ECONOMIC/COMMUNITY DEVELOPMENT
DIRECTOR
14
VIA: F. M. DELACH, EXECUTIVE DIRECTORAO
DATE: JULY 8, 2008
SUBJECT: CONSIDERATION OF A SECOND AMENDMENT TO THE COMMERCIAL LEASE
AGREEMENT FOR FOOTHILL DRUGS LOCATED ON THE AGENCY OWNED
PROPERTY AT 190 WEST 9TH STREET, AZUSA
RECOMMENDATION
It is recommended that the Agency Board authorize the Executive Director to execute the Second
Amendment to the Commercial Lease Agreements with Foothills Drugs.
EXECUTIVE SUMMARY
The Commercial Lease Agreement to the Foothill Drugs Store dated January 16, 2007, expired on
December 31, 2007. Staff was recently informed that the business owner remained on the site. Due to
Target not requiring control of the Ranch Market site until January 2009, staff is recommending that the
above cited lease be amended to allow a seven month extension beginning on January 1, 2008 through
July 31, 2008.
BACKGROUND
The Agency entered into escrow for the properties located at 110-190 West 9,j' Street and 809 North Azusa
Avenue in November of 2006 and purchased 800-802 North San Gabriel Avenue in April 2007. Upon
acquisition of the properties, Agency staff negotiated lease agreements with the businesses operating on
the site and the Agency Board authorized the execution of a one year commercial lease, with the following
tenants: Lozano Laundromat, Alondra's Bakery, P&A Beauty Salon, Economy Auto Center, Broderick's
Auto Body, Community Garage, E&T Foods, Lucky Choice Chinese, Central Video, Foothill Drugs, Giro
Mazz, and Joyeria Cristaly. The lease agreements expired on December 31, 2007.
On December 17, 2007, the Agency Board approved the First Amendment to the Commercial Lease
Agreements with the following businesses: Alondra's Bakery, P & A Beauty Salon, Lozano Laundromat,
Broderick's Auto Body, Economy Auto, Community Garage, and E & T Foods. The first amendment
The Honorable Chairman and Members of the Agency Board
Subject: Tenant Settlement B. Lease Agmts. (110-190 W. 9'6 Street, 809 N. Azusa Ave, 800-802 N. San Gabriel Ave.)
July 8, 2008
Page 2
lease agreements expired on May 31, 2008.
On May 27, 2008, the Agency Board approved the Second Amendment to the Commercial Lease
Agreements with the following businesses: Alondra's Bakery, Broderick's Auto Body, Community
Garage, and E&T Foods.
However, staff was recently notified that the Foothill Drugs Store business continued to operate on the
site. The Commercial Lease Agreement to the Foothill Drugs store dated January 16, 2007, expired on
December 31, 2007. Since Target will not require full control of the site until January 2009, staff is
requesting Agency Board approval to authorize a second amendment to the Commercial Lease Agreement
with Foothill Drugs. The attached second amendment lease agreement allows a seven month extension
beginning on January 1, 2008 through July 31, 2008.
LEASE AGREEMENTS
In an effort to retain as many local businesses as possible in the Central Business District, Agency staff
has negotiated a lease extension of seven months with Foothill Drugs. The tenant's lease payment for the
period covering January 1, 2008 through July 31, 2008 is equal to the lease payment ($2,405) the business
owner was paying before the Agency acquired the property; therefore, the tenant will not experience a
financial hardship.
Pursuant to Section 33431 of the California Community Redevelopment Law, the Agency Board must
conduct a public hearing prior to leasing property without a public bidding process.
FISCAL IMPACT
The Agency will receive a total of $16,835 for the term of the proposed lease extension.
EXHIBITS:
Lease Agreement
FIRST AMENDMENT TO
SETTLEMENT AGREEMENT, GENERAL RELEASE AND LEASEBACK AGREEMENT
by and between the
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA
a public body corporate and politic,
and
KAKUI LAW,
a sole proprietor dba FOOTHILL DRUG STORE
ORANGE\SKLEINB ERG\46963.2
FIRST AMENDMENT TO COMMERCIAL LEASE AGREEMENT
This First Amendment to Commercial Lease Agreement ("First Amendment") is made this
day of _, 2008 ("Effective Date") by and between the Redevelopment Agency of the City of
Azusa, a public body, corporate and politic ("Landlord") and KAKUI LAW, a sole proprietor
doing business as FOOTHILL DRUG STORE ("Tenant"). Landlord and Tenant are sometimes
individually referred to herein as "Party" and collectively as "Parties."
RECITALS
A. Tenant and Landlord have previously entered into that certain agreement entitled
"Settlement, Release and Lease Agreement" attached hereto as Exhibit "A" and by reference
made a part hereof ("Lease Agreement"), providing for Landlord's agreement to lease to Tenant
and Tenant's agreement to lease from Landlord, that certain real property located at 190 West 9's
Street, Azusa, California (APN No. 8608-024-903) (the "Premises"), pursuant to the terms and
conditions set forth in the Lease Agreement.
B. Pursuant to the Lease Agreement, Landlord has paid to Tenant and Tenant has received
from Landlord payment of an all inclusive settlement in the amount of Five Hundred Fifty
Thousand ($550,000) representing the total amount of compensation owing to tenant for an and
all expenses and damages which Tenant may claim or be entitle to claim as a result of Landlord's
acquisition and use of the Premises, termination of Tenant's leasehold interest in the Premises
created by the lease agreement between Tenant and the prior owner of the Premises and Tenant's
displacement from the Premises at the end of Term including but not limited to any benefits to
which Tenant may be entitled to as a result thereof.
C. The Parties hereto have agreed to amend various sections of the Lease Agreement as set
forth in this First Amendment. The Parties intend that all other provisions of the Lease
Agreement remain unchanged and that they shall be enforced according to their terms.
NOW THEREFORE, for good and valuable consideration, the receipt and adequacy of
which are hereby acknowledged, Landlord and Tenant hereby agree as follows:
1. Amendment of Lease Agreement. This First Amendment amends the Lease
Agreement, but only to the extent that this First Amendment is necessary to conform the Lease
Agreement with the terms and provisions of this First Amendment. Except as otherwise
expressly so amended, all other terms, provisions, conditions and obligations of Tenant and
Landlord as set forth in the Lease Agreement shall remain in full force and effect. From and
after the date that this First Amendment has been executed by both Tenant and Landlord,
whenever the term "Lease" appears in the Lease Agreement or this First Amendment, it shall be
read and understood to mean the Lease Agreement as amended by this First Amendment. All
initially capitalized terms used, but not otherwise defined, in this First Amendment shall have the
same meaning given to them in the Lease Agreement. Tenant and Landlord hereby expressly
confirm and ratify all other provisions of the Lease Agreement which are not expressly modified
by this First Amendment.
2. Term of Lease. The Term described in Section 1 of the Lease Agreement shall
commence on the Effective Date of this First Amendment and shall be a month-to-month
tenancy ("Term"j.
3. Payment of Rent. On or before the first day of each month during the Term,
Tenant shall pay to Landlord rent in the amount of Two Thousand Four Hundred and Five
dollars ($2,405) - each month (the "Term Rent Payment").
ORANGES KLENBERG\469632
4. Tenant's Right to Terminate. Subject to Landlord's rights in the event of
Tenant default pursuant to Section 11 of the Lease Agreement, Tenant may terminate this Lease
without penalty during the Term, provided prior written notice of not less than thirty (30) days is
given to Landlord.
5. Landlord's Right to Terminate. Landlord may terminate this Lease without
penalty during the Term, provided prior written notice of not less than thirty (30) days is given to
Tenant.
6. Settlement Payment. Tenant acknowledges receipt of the Settlement Payment
from Landlord and hereby ratifies, reaffirms, and restates that the Settlement Payment represents
the total amount of compensation owing to tenant, and includes just compensation, without
limitation, for any relocation benefits, goodwill, furniture, fixtures and equipment, attorneys'
fees, costs, interest, and damages in complete settlement of all claims (known and unknown),
causes of action and demands of Tenant against the Landlord because of Landlord's purchase of
the Premises, and for any and all claims (known and unknown).
7. Expiration of Tenant's Rights. On expiration of the Term or earlier termination
of the Lease, Tenant shall have no further rights with respect to the Premises, including without
limitation, rights to any goodwill interest, relocation assistance benefits or reimbursements,
and/or FF&E.
8. Holding Over. If for any reason of no reason Tenant remains in the Premises
after the expiration or earlier termination of this Lease, then Landlord will suffer injury that is
substantial, difficult or impossible to measure accurately. Therefore, if Tenant remains in the
Premises after the expiration or earlier termination of this Lease,for any reason or no reason,
then in addition to any other rights or remedies of Landlord, Tenant shall pay to Landlord, as
liquidated damages and not as a penalty, for each month (prorated daily for partial months)
during which Tenant holds over after the expiration or earlier termination of this Lease, a sum
equal to: Twenty Thousand Dollars ($20,000) (for the first month or partial month of holding
over), Twenty Five Thousand Dollars ($25,000) (for the second month or partial month of
holding over), and Thirty Thousand Dollars ($30,000) (for each subsequentmonth or partial
month of holding over).
9. Continuing Effect of Lease Agreement. The Parties agree that the Lease
Agreement remains in full force and effect and that other than as set forth above, all other terms
and provisions of the Lease Agreement remain unchanged and shall be enforced according to
their terms.
10. No Further Acts or Approvals. Each Party to this First Amendment hereby
represents and warrants to the other Party that the representing Party has the full power and
authority to execute this First Amendment and that no further act, consent or approval is required
to the effectiveness and validity of this First Amendment, except as may be expressly set forth in
this First Amendment. Each Party further represents and warrants to the other Party that its
execution and delivery of this First Amendment does not violate any statute, judicial decision, or
agreement to which the representing Party is subject or as to which it is bound.
ORANGE\SKLEINBERG\46963.2
11. Counterparts. This First Amendment may be executed in counterpart originals,
each of which shall be deemed to be an original, but when taken together shall constitute but one
and the same instrument.
IN WITNESS WHEREOF, the Parties hereto have duly executed this First Amendment
as of the dates set forth below.
LANDLORD:
THE REDEVELOPMENT AGENCY OF
THE CITY OF AZUSA
a public body, corporate and politic
Date: By:
ATTEST:
By:
Agency Secretary
APPROVED AS TO LEGAL FORM:
BEST BEST & KRIEGER LLP
By:
Agency Counsel
Date:
ORANGE�SKLEINBERG146963.2
Executive Director
TENANT:
KAKUI LAW
a sole proprietor doing business as
FOOTHILL DRUG STORE
By:
Kakui Law
Exhibit A
Commercial Lease Agreement
[to follow]
ORANGDSKLENBERG146963.2
FIRST AMENDMENT TO
SETTLEMENT AGREEMENT, GENERAL RELEASE AND LEASEBACK AGREEMENT
by and between the
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA
a public body corporate and politic,
and
KAKUI LAW,
a sole proprietor dba FOOTHILL DRUG STORE
ORANGE\SKLEBJBERG\46963.2
FIRST AMENDMENT TO COMMERCIAL LEASE AGREEMENT
This First Amendment to Commercial Lease Agreement ("First Amendment") is made this
day of , 2008 ("Effective Date") by and between the Redevelopment Agency of the City of
Azusa, a public body, corporate and politic ("Landlord") and KAKUI LAW, a sole proprietor
doing business as FOOTHILL DRUG STORE ("Tenant"). Landlord and Tenant are sometimes
individually referred to herein as "Party" and collectively as "Parties."
RECITALS
A. Tenant and Landlord have previously entered into that certain agreement entitled
"Settlement, Release and Lease Agreement" attached hereto as Exhibit "A" and by reference
made a part hereof ("Lease Agreement"), providing for Landlord's agreement to lease to Tenant
and Tenant's agreement to lease from Landlord, that certain real property located at 190 West 9`h
Street, Azusa, California (APN No. 8608-024-903) (the "Premises"), pursuant to the terms and
conditions set forth in the Lease Agreement.
B. Pursuant to the Lease Agreement, Landlord has paid to Tenant and Tenant has received
from Landlord payment of an all inclusive settlement in the amount of Five Hundred Fifty
Thousand ($550,000) representing the total amount of compensation owing to tenant for an and
all expenses and damages which Tenant may claim or be entitle to claim as a result of Landlord's
acquisition and use of the Premises, termination of Tenant's leasehold interest in the Premises
created by the lease agreement between Tenant and the prior owner of the Premises and Tenant's
displacement from the Premises at the end of Term including but not limited to any benefits to
which Tenant may be entitled to as a result thereof.
C. The Parties hereto have agreed to amend various sections of the Lease Agreement as set
forth in this First Amendment. The Parties intend that all other provisions of the Lease
Agreement remain unchanged and that they shall be enforced according to their terms.
NOW THEREFORE, for good and valuable consideration, the receipt and adequacy of
which are hereby acknowledged, Landlord and Tenant hereby agree as follows:
1. Amendment of Lease Agreement. This First Amendment amends the Lease
Agreement, but only to the extent that this First Amendment is necessary to conform the Lease
Agreement with the terms and provisions of this First Amendment. Except as otherwise
expressly so amended, all other terms, provisions, conditions and obligations of Tenant and
Landlord as set forth in the Lease Agreement shall remain in full force and effect. From and
after the date that this First Amendment has been executed by both Tenant and Landlord,
whenever the term "Lease" appears in the Lease Agreement or this First Amendment, it shall be
read and understood to mean the Lease Agreement as amended by this First Amendment. All
initially capitalized terms used, but not otherwise defined, in this First Amendment shall have the
same meaning given to them in the Lease Agreement. Tenant and Landlord hereby expressly
confirm and ratify all other provisions of the Lease Agreement which are not expressly modified
by this First Amendment.
2. Term of Lease. The Term described in Section 1 of the Lease Agreement shall
commence on the Effective Date of this First Amendment and shall be a month-to-month
tenancy ("Term").
3. Payment of Rent. On or before the first day of each month during the Tenn,
Tenant shall pay to Landlord rent in the amount of Two Thousand Four Hundred and Five
dollars ($2,405) - each month (the. "Term Rent Payment").
ORANGE\SKLEINBERG'46963.2
4. Tenant's Richt to Terminate. Subject to Landlord's rights in the event of
Tenant default pursuant to Section 11 of the Lease Agreement, Tenant may terminate this Lease
without penalty during the Term, provided prior written notice of not less than thirty (30) days is
given to Landlord.
5. Landlord's Richt to Terminate. Landlord may terminate this, Lease without
penalty during the Term, provided prior written notice of not less than thirty (30) days is given to
Tenant.
6. Settlement Payment. Tenant acknowledges receipt of the Settlement Payment
from Landlord and hereby ratifies, reaffirms, and restates that the Settlement Payment represents
the total amount of compensation owing to tenant, and includes just compensation, without
limitation, for any relocation benefits, goodwill, furniture, fixtures and equipment, attorneys'
fees, costs, interest, and damages in complete settlement of all claims (known and unknown),
causes of action and demands of Tenant against the Landlord because of Landlord's purchase of
the Premises, and for any and all claims (known and unknown).
7. Expiration of Tenant's Rights. On expiration of the Term or earlier termination
of the Lease, Tenant shall have no further rights with respect to the Premises, including without
limitation, rights to any goodwill interest, relocation assistance benefits or reimbursements,
and/or FF&E.
8. Holding Over. If for any reason or no reason Tenant remains in the Premises
after the expiration or earlier termination of this Lease, then Landlord will suffer injury that is
substantial, difficult or impossible to measure accurately. Therefore, if Tenant remains in the
Premises after the expiration or earlier termination of this Lease,. for any reason or no reason,
then in addition to any other rights or remedies of Landlord, Tenant shall pay to Landlord, as
liquidated damages and not as a penalty, for each month (prorated daily for partial months)
during which Tenant holds over after the expiration or earlier termination of this Lease, a sum
equal to: Twenty Thousand Dollars ($20,000) (for the first month or partial month of holding
over), Twenty Five Thousand Dollars ($25,000) (for the second month or partial month of
holding over), and Thirty Thousand Dollars ($30,000) (for each subsequent month or partial
month of holding over).
9. Continuing Effect of Lease Agreement. The Parties agree that the Lease
Agreement remains in full force and effect and that other than as set forth above, all other terms
and provisions of the Lease Agreement remain unchanged and shall be enforced according to
their terms.
10. No Further Acts or Approvals. Each Party to this First Amendment hereby
represents and warrants to the other Party that the representing Party has the full power and
authority to execute this First Amendment and that no further act, consent or approval is required
to the effectiveness and validity of this First Amendment, except as may be expressly set forth in
this First Amendment. Each Party further represents and warrants to the other Party that its
execution and delivery of this First Amendment does not violate any statute, judicial decision, or
agreement to which the representing Party is subject or as to which it is bound.
ORAN GEISKLEINBERG\46963.2
11. Counterparts. This First Amendment may be executed in counterpart originals,
each of which shall be deemed to be an original, but when taken together shall constitute but one
and the same instrument.
IN WITNESS WHEREOF, the Parties hereto have duly executed this First Amendment
as of the dates set forth below.
LANDLORD:
THE REDEVELOPMENT AGENCY OF
THE CITY OF AZUSA
a public body, corporate and politic
Executive Director
ATTEST:
By:
Agency Secretary
APPROVED AS TO LEGAL FORM:
BEST BEST & KRIEGER LLP
By:
Agency Counsel
TENANT:
KAKUI LAW
a sole proprietor doing business as
FOOTHILL DRUG STORE
By:
Kakui Law
ORANGMSKLEINB M46963.2
Exhibit A
Commercial Lease Agreement
[to follow]
ORANGE\SKLEINBERG\46963 2
F/
CITY OF AZUSA
MINUTES OF THE REDEVELOPMENT AGENCY
REGULAR MEETING
MONDAY, JUNE 16, 2008 — 9:22 P.M.
The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular
session at the above date and time in the Azusa Auditorium, 213 E. Foothill Blvd., Azusa CA.
Chairman Rocha called the meeting to order.
ROLL CALL
PRESENT: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: DIRECTORS: NONE
ALSO PRESENT:
General Counsel Carvalho, Executive Director Delach, Assistant Executive Director Makshanoff,
City Department Heads, Deputy Secretary Toscano, Secretary Mendoza.
Call to Order
Roll Call
Also Present
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AND THE Cnd/CRA
AZUSA PUBLIC FINANCING AUTHORITY AT 9:22 P.M. TO CONSIDER THE FOLLOWING: convene jntly
FISCAL YEAR 2008/09 CITY, AZUSA PUBLIC FINANCING AUTHORITY, AND REDEVELOPMENT 2008/09 Budget
AGENCY BUDGET ADOPTION. Administrative Services Director/Chief Financial Officer A. Kreimeier
Kreimeier presented the combined operating budget for all three entities as well as the CIP in Comments
the amount $159,852,000, as reviewed at a meeting on May 27'h. He responded to
questions posed by Councilmembers/Board Members/Directors regarding possible proposed
State budget cuts due to the economy, the City's hiring freeze, JPA for Humane Service and
request for details of the contract i.e. level of service, and it was requested that staff include a
CIP Report to monthly financial reports distributed.
Councilmember Hanks offered a Resolution entitled
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET
Res No. 08-C46
AND APPROVING APPROPRIATIONS FOR THE CIN OF AZUSA FOR THE FISCAL YEAR
Appvg Budget
COMMENCING JULY 1, 2008 AND ENDING JUNE 30, 2009.
(City)
Mayor Pro -Tem Carrillo abstained from the Concrete Improvements Project on the CIP Budget
Carrillo
due to a conflict of interest with property that he owns.
Abstained
Moved by Councilmember Hanks, seconded by Councilmember Gonzales to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Director Gonzales offered a Resolution entitled:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE Res No. 08 -
CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS R25
FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY[, 2008 AND Appvg Budget
ENDING JUNE 30, 2009. (Agency)
Moved by Director Gonzales, seconded by Director Carrillo to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Agency: -
AYES: DIRECTORS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
Board Member Carrillo offered a Resolution entitled:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING Res No. 08-P2
AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE APPvg Budget
AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2008 AND ENDING JUNE 30, (Authority)
2009.
Moved by Board Member Carrillo, seconded by Board Member Hanks to waive further reading
and adopt. Resolution passed and adopted by the following vote of the Authority:
AYES: BOARDMEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
COUNCILMEMBERS:
NOES: BOARDMEMBERS: NONE
NOES:
ABSENT: BOARDMEMBERS: NONE
NONE
THE REDEVELOPMENT AGENCY RECESSED, THE AZUSA PUBLIC FINANCING AUTHORITY
CRA recess
ADJOURNED AND THE CITY COUNCIL CONTINUED AT 9:34 P.M.
APFA adjourn
THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AT 12:20
Cncl/CRA
A.M. P.M. TO CONSIDER THE FOLLOWING: -
convene jntly
CONTINUED JOINT PUBLIC HEARING - CONSIDERATION OF ADOPTION OF A Joint Pub Hrg
REDEVELOPMENT PIAN AMENDMENT FOR THE MERGED CENTRAL BUSINESS DISTRICT AND Plan Amend
WEST END REDEVELOPMENT PROJECT, CERTIFICATION OF AN ENVIRONMENTAL IMPACT
REPORT AND OTHER RELATED ACTIONS.
Councilmember/Director Hanks and Councilmember/Director Gonzales left the dais and Gonzales
abstained from participation in the following item due to a conflict of interest. Both were Hanks
selected by random ballot not to participate In the Plan Amendment. Abstained
Moved by Mayor Pro -Tem Carrillo-, seconded by Councilmember/Director Macias and Accept
unanimously carried to accept copies of the objection letters and the responses prepared by Objection
the Redevelopment Agency noted as Exhibit I. - Letters
Councilmember Macias offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSAAPPROVING AND ADOPTING Res.08-C49
WRITTEN RESPONSES AND FINDINGS TO WRITTEN OBJECTIONS TO THE PROPOSED Appvg &-Adptg
AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS Written Res
DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA.
Moved by Councilmember Macias, seconded by Mayor Pro -Tem Carrillo to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES:
COUNCILMEMBERS:
CARRILLO, MACIAS, ROCHA
NOES:
COUNCILMEMBERS:
NONE
ABSENT:
COUNCILMEMBERS:
NONE
ABSTAIN:
COUNCILMEMBERS:
GONZALES, HANKS
Director Carrillo offered a Resolution entitled:
A RESOLUTION OFTHE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA CERTIFYING THE Res.08-R26
FINAL PROGRAM ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED AMENDMENT TO Crtfyng EIR
THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST (Agency)
END REDEVELOPMENT PROJECT AND ADOPTING ENVIRONMENTAL FINDINGS PURSUANT
TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND A STATEMENT OF OVERRIDING
CONSIDERATIONS, AND MITIGATION MONITORING PROGRAM.
Moved by Director Carrillo, seconded by Director Macias to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Board Members:
06/16/08 PAGE TWO
AYES: DIRECTORS: CARRILLO, MACIAS, ROCHA
Res. 08-1127
NOES: DIRECTORS: NONE
Low/Mod
ABSENT: DIRECTORS: NONE
Income Hsg
ABSTAIN: DIRECTORS: GONZALES, HANKS
Benefit Area
Mayor Pro -Tem Carrillo offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CERTIFYING THE FINAL
Res. 08-050
PROGRAM ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED AMENDMENT TO THE
Crtfyng EIR
REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS DISTRICT AND WEST END
(City)
REDEVELOPMENT PROJECT AND ADOPTING ENVIRONMENTAL FINDINGS PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND A STATEMENT OF OVERRIDING
CONSIDERATIONS, AND MITIGATION MONITORING PROGRAM.
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias to waive further
Res. 08-052
reading and adopt. Resolution passed and adopted by the following vote of the Council:
Low/Mod
AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ROCHA
Income Hsg
NOES: COUNCILMEMBERS: NONE
Benefit Area
ABSENT: - COUNCILMFMBERS: NONE
ABSTAIN: COUNCILMEMBERS: GONZALES, HANKS
Mayor Pro -Tem Carrillo offered a Resolution entitled
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ELECTING TO RECEIVE ALL Res. 08-051
OR A PORTION OF THE TAX REVENUES PURSUANT TO HEALTH AND SAFETY CODE Receive Rev
SECTIONS 33676 AND 33607.5 FROM THE AGENCY FOR THE ADDED AREA OF THE MERGED for Added Area
CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA.
Moved by Mayor Pro -Tem Carrillo, seconded by Councllmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: GONZALES, HANKS
Director Carrillo offered a Resolution entitled
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA FINDING THAT
Res. 08-1127
THE USE OF LOW AND MODERATE INCOME HOUSING FUNDS OUTSIDE THE MERGED
Low/Mod
CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT WILL BE OF
Income Hsg
BENEFIT TO THE PROJECT AREA,
Benefit Area
Moved by Director Carrillo; seconded by Director Macias to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Board Members:
AYES: DIRECTORS: CARRILLO, MACIAS, ROCHA
NOES: DIRECTORS: NONE -
ABSENT: DIRECTORS: NONE
ABSTAIN: DIRECTORS: GONZALES, HANKS
Mayor Pro -Tem Carrillo offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA FINDING THAT THE USE OF
Res. 08-052
LOW AND MODERATE INCOME HOUSING FUNDS OUTSIDE THE MERGED CENTRAL
Low/Mod
BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT WILL BE OF BENEFIT TO
Income Hsg
THE PROJECT AREA
Benefit Area
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: GONZALES, HANKS
06/16/08 PAGE THREE
Director Carrillo offered a Resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA BOARD OF
DIRECTORS APPROVING OWNER PARTICIPATION RULES, EXTENDING THE RULES AND
REGULATIONS FOR RELOCATION AND REAL PROPERTY ACQUISITION GUIDELINES TO THE
PROPOSED AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL
BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECT.
Moved by Director Carrillo, seconded by Director Macias to waive further reading and adopt.
Resolution passed. and adopted by the following vote of the Board Members:
AYES:
DIRECTORS:
CARRILLO, MACIAS, ROCHA
NOES:
DIRECTORS:
NONE
ABSENT:
DIRECTORS:
NONE
ABSTAIN:
DIRECTORS:
GONZALES, HANKS
Mayor Pro -Tem Carrillo offered an Ordinance entitled:
Res. 08-R28
Appvg OP rules
& regs for
relocation &
property
acquisition
guidelines
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING
1"Rdg Ord
AN AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE MERGED CENTRAL BUSINESS
Appvg Plan
DISTRICT AND WEST END REDEVELOPMENT PROJECT AREA.
Amendment
Moved by Mayor Pro -Tem Carrillo, seconded by Councilmember Macias and unanimously
Testimony none
carried by roll call vote to waive further reading and introduce proposed Ordinance approving
K. Christianson
the Plan Amendment.
Comments
It was consensus of the City Councilmembers and Redevelopment Board Members to adjourn
Item 9, 2nd Rdg
item 9, second reading of the proposed Ordinance approving and adopting the Plan
adjourned
Amendment to the meeting of June 23, 2008.
to 6/23 -
THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 12:29 A.M.
CRA continued
Breezeway and Block 37. Director Gonzales abstained.
Cncirecessed
AGENCY SCHEDULED ITEMS
Azusa Ave
PUBLIC HEARING - MID-TERM REVIEW OF FIVE-YEAR (2005-2009) IMPLEMENTATION Pub Hrg
PLAN FOR THE CENTRAL BUSINESS DISTRICT, WEST END AND RANCH CENTER Mid Term
REDEVELOPMENT PROIECT AREAS.
Review
proof of publication of notice of public hearing published in the Azusa Herald on May 15'",
Implementation
General Counsel Carvalho addressed the Hearing advising that certain Directors have conflict
Plan
of interest on certain areas to be approved and would have to abstain from those areas.
Testimony none
Economic and Community Development Director Christianson addressed the Hearing stating
K. Christianson
that the Community Redevelopment Law Reform Act of 1993 requires redevelopment
Comments
agencies to prepare and adopt a Five Year Implementation Plan and a Mid -Term Review Is
Implementation
required along with a resolution approving the Plan.
Plan list appvd
Chairperson Rocha requested that "Azusa" be added to page 6, number 2, third paragraph,
Rocha
"City of Azusa".
Comment
Chairman Rocha declared the Public Hearing open. Secretary Mendoza read the affidavit of
Hrg open
proof of publication of notice of public hearing published in the Azusa Herald on May 15'",
22nd and 290, 2008.
Testimony was solicited, but none was received. Moved by Director Hanks, seconded by
Testimony none
Director Gonzales and unanimously carried by the Board Members to close the Public
Hrg closed
Hearing.
Moved by Director Hanka, seconded by Director Carrillo and unanimously carried to approve
Implementation
items listed with the exception of the Azusa Avenue Design Guidelines, Pedestrian Breezeway
Plan list appvd
and Block 37.
w/exceptions
Moved by Director Hanks, seconded by Director Carrillo and carried to approve the Pedestrian
Ped Breezeway
Breezeway and Block 37. Director Gonzales abstained.
& Block 37
Moved by Director Hanks, seconded by Chairman Rocha and carried to approve the Azusa
Azusa Ave
Avenue Guidelines. Directors Gonzales and Carrillo abstained.
Guidelines
06/16/08 PAGE FOUR
The following Resolution approves the Mid -Term Review of the Five -Year (2005-2009)
Implementation Plan for the Central Business District, West End and Ranch Center
Redevelopment Project Areas ("Mid -Term Review') pursuant to Health and Safety Code
Section 33490 of the California Community Redevelopment Law ("CRL"), with noted
abstentions as listed above.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING THE
MID-TERM REVIEW OF THE FIVE-YEAR IMPLEMENTATION PLAN (2005-2009) FOR THE
MERGED CENTRAL BUSINESS DISTRICT AND WEST END REDEVELOPMENT PROJECTAND THE
RANCH CENTER REDEVELOPMENT PROJECT.
AYES: BOARD MEMBERS: GONZALES. CARRILLO, MACIAS, HANKS, ROCHA
NOES: BOARD MEMBERS: NONE
ABSTAIN: BOARD MEMBERS: * SEE NOTE BELOW
ABSENT: BOARD MEMBERS: NONE
* NOTE:
Councilmember Gonzales abstained from the following Projects:
1. Azusa Avenue Design Guidelines
2. Pedestrian Breezeway from the Heritage Court parking lot to Azusa Avenue
3. Development of Block 37
Councilmember Carrillo abstained the following Project:
I. Azusa Avenue Design Guidelines
Res.08-R29
5 Year
Implementation
Plan
See Note
Below
The CONSENT CALENDAR consisting of items G- I and G —2, was approved by motion of Consent Cal.
Director Carrillo, seconded by Director Gonzales and unanimously carried. approved
1. The minutes of the regular meeting of June 2, 2008, were approved as written. Min approved
2. Resolution authorizing payment of warrants by the Agency was adopted and entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSAALLOWING Res.08-1130
CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY Warrants
FUNDS.
SPECIAL CALL ITEMS Spec Call Items
None
None.
It was consensus of the Redevelopment Agency Board Members to adjourn. Adjourn
TIME OF ADJOURNMENT: 12:36 P.M.
SECRETARY
NEXT RESOLUTION NO. 08-R31.
06/16/08 PAGE FIVE
AGENCY CONSENT ITEM
TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS %
FROM: MARCENE HAMILTON, REDEVELOPMENT AGENCY TREASURER /�srL�,v —._z
DATE: JULY 8, 2008
SUBJECT: REDEVELOPMENT AGENCY OF THE CITY OF AZUSA TREASURER'S STATEMENT OF
CASH BALANCES FOR THE MONTH OFMAY 2008
RECOMMENDATION
It is recommended that the Agency Members receive and file the Agency Treasurer's Statement of
Cash Balances for the Redevelopment Agencyof the City of Azusa for the month of May 2008.
BACKGROUND
Transmitted herewith is the Agency Treasurer's Statement of Cash Balances for the Redevelopment
Agency of the City of Azusa ("Agency") for the month of May 2008. Agency investments are
made in accordance with the Redevelopment Agency Investment Policyapproved and adopted
with Resolution No. 07-1118 dated June 18, 2007, and Government Code Section 53601.
Investment activity is summarized in the "Treasury Book Balances -Cash and Investments"
schedule-, attached herewith and an integral part of this report.
In May, Agency cash and investment balances decreased by $3,229,823.28. Cash received during
the month totaled $559,819.72, and one disbursements of $3,789,643.00 was made to the City.
The Agency is the issuer of several Merged Project Tax Allocation Bonds. Of the total cash and
investments of $14,201,926.76, Wells Fargo Bank, the fiscal agent, held $7,618,139.63 on behalf
of the Agency. These funds are restricted for payment of debt service on the bonds and special
bond -funded projects. The remaining $6,583,787.13 was available for Agency operating, debt
service, restricted expenses, and outstanding liabilities.
FISCAL IMPACT
The balance of cash and investments and projected revenues for the next six months is expected
to be sufficient to meet cash disbursement requirements for at last the next six months.
Prepared by: Roseanna 1. Jara, Sr. Acct. -Redevelopment
MH: RJI/cs
CITY OF AZUSA REDEVELOPMENT AGENCY
AGENCY TREASURER'S STATEMENT OF CASH
AND INVESTMENT COST BALANCES
MAY 2008
Beginning Cash Balance. $17,431,750.04
(All Restricted and Unrestricted Accounts & Investments)
Receipts (All Sources)
Disbursements
559, 819.72
(3,789,643.00)
Ending Cash Balance $14,201,926.76
(All Restricted and Unrestricted Accounts & Investments)
Marcene Hamilton, Agency Treasurer
CITY OF AZUSA
REDEVELOPMENT AGENCY
TREASURY BOOK BALANCES • CASH AND INVESTMENTS
MAY 2008
Deposits
Cost
Interest
Mkt
Bank Accounts
Allowed
Amount Pledged Securities
Maturity
Rate
Value"
CASH AND INVESTMENTS HELD BY AGENCY TREASURER
Wells Fargo Bank
Government Checking
No limit
$1.792,440.93 FDIC up to $100.000.00
Ongoing
0.000%
$1,792,440.93
>$100.000 collaterized by 110% in gavn't securities
Local Agency Investment Fund (LAIF)
$20,00D000.00
4,791,346.20 Backed by faith 8 credit of the Slate of California
Ongoing
3072%
4,799.856.33
SUBTOTAL CASH AND INVESTMENTS
HELD BY AGENCY TREASURER:
$6,583,787.13
$6,592,297.26
Interest Collections:
$000
CASH AND INVESTMENTS HELD BY FISCAL AGENT
2003 Meraed Protect Tax Allocation Bond
2003A Special Fund
AIM Govt Portfolio
No limit
26,476.49 Investments in direct obligations of the LLS. Treasury
Ongoing
1.970%
26,476.49
2003A Interest Account
AIM Gov't Portfolio
No limit
71.30 Investments in direct obligations of the U.S. Treasury
Ongoing
1.400%
71.30
2003A Principal Account
AIM Gov't Portfolio
No limit
302.52 Investments in direct obligations of the U.S. Treasury
Ongoing
1.980%
302.52
AIG Matched Funding Corporation
No limit
1,085,192.59 Guaranteed Investment Agreement
D7/2923
4.780%
1,085,192.59
2003 Merged Project Tax Allocation Bonds Subtotal:
$1,112.042.90
$1,112,042.90
Interest Collections:
$47.83
2005 Merged Prolect Tax Allocation Bonds
2005 Special Fund
Wells Fargo Advantage Gov't Mmkt
No limit
$1,030.41 N/A
Ongoing
1.940%
$1.030.41
2005 Interest Account
Wells Fargo Advantage Gov't Mmkt
No limit
44.97 NIA
Ongoing
2.220%
44.97
2005 Redevelopment Fund
AIM Gov't Portfolio
No limit
9.41 Investments in direct obligations of the U.S. Treasury
Ongoing
2.550%
9.41
AIM Institutional Prime -Cash MgmVMMk
No limit
793,368.42 N/A
Ongoing
2.370%
793.368.42
2005 Reserve Account
MBIA Flexible Draw Investment Agreement
No limit
869,710.38 Guaranteed Investment Agreement
08/01/34
4.765%
869,710.38
2005 Merged Project Tax Allocation Bonds Subtotal:
$1,664,163.59
$1,664,163.59
Interest Collections:
$1,655.81
2007A Meraed Project Tax Allocation Bonds
2007A Bond Fund
CITY OF AZUSA
REDEVELOPMENT AGENCY
TREASURY BOOK BALANCES-CASH AND INVESTMENTS
MAY 2008
Maximum
Deposits
Cost
Interest
Mkt
Bank Accounts
Allowed
Amount Pledged Securities
Maturity
Rate
Value`
Wells Fargo Advantage 100% Treasury Mmkt
No limit
$0.62 NIA
Ongoing
0.000%
$0.62
2007A Interest Account
Wells Fargo Advantage 100% Treasury Mmkt
No limit
$140.34 NIA
Ongoing
1430%
$140.34
2007A Redevelopment Fund
Wells Fargo Advantage 100%Treasury Mmkt
No limit
$4.506,808.35 NIA
Ongoing
1.170%
$4,506,808.35
2007A Cost of Issuance Account
Wells Fargo Advantage 100%Treasury Mmkt
No limit
1463.72 NIA
Ongoing
1.160%
1,463.72
2007A Merged Project Tax Allocation Bonds Subtotal:
$4,50B,413.03
$4,508,413.03
Interest Collections:
$4.205.75
20078 Merged Protect Tax Allocation Bonds
20078 Bond Fund
Wells Fargo Advantage 100% Treasury Mni
No limit
$8,441.49 NIA
Ongoing
1.170%
$8,441A9
20078 Interest Account
Wells Fargo Advantage 100% Treasury Mni
No limit
$36.12 NIA
Ongoing
0.997%
$36.12
20078 Reserve Fund
Wells Fargo Advantage 100% Treasury Mmkt
No limit
325,04250 WA
Ongoing
1.170%
325,042.50
20078 Merged Project Tax Allocation Bonds Subtotal:
$333,520.11
$333,520.11
Interest Collections:
$311.12
SUBTOTAL CASH AND INVESTMENTS
HELD BY FISCAL AGENT:
$7,610,139.63
$7,618,139.53
Total -Azusa Redevelopment Agency
Cash and Investments:
$14,201,926.76
$14,210,436.89
Total Interest Collections:
$6,220.51
Source of Market Value Information:
Wells Fargo Corporate Trust, Trustee
Local Agency Investment Fund (LAIF)
Wells Fargo Institutional Securities
Tax Allocation Bond Data is based on Trustee generated
Statements: bond
funds listed
herein are restricted for payment of debt service and governed by
strict regulations described in the Trust Indentures.
'Market Value is the current price at which a security can
be traded or
AZUSA REDEVELOPMENT AGENCY
TREASURER -HELD ACCOUNTS
MAY 2008
WELLS FARGO
GOVT CHKG SECURITIES LAIF TOTAL
BAL @ 5/1/08 28,484.72 0.00 9,791,346.20 9,819,830.92
RECEIPTS
DEPOSITS 553,599.21 553,599.21
INTEREST 0.00
DIVIDEND SWEEP TRANSFER 0.00
TREASURER'S ADJUSTMENTS 0.00
TOTAL RECEIPTS 553,599.21 0.00 0.00 553,599.21
DISBURSEMENTS:
CASH DISBURSEMENTS
REIMBURSE CITY
OTHER DISBURSEMENTS
TOTAL DISBURSEMENTS
3,789,643.00
0.00
3,789,643.00
0.00
3,789,643.00 0.00 0.00 3,789,643.00
OPER INCREASE/(DECREASE) (3,236,043:79) 0:00 0.00 (3,236,043:79)
TRANSFERS:
CHECKING TRANSFERS
SAVINGS TRANSFERS
LAIF TRANSFERS
B of A C.D.
LA COUNTY TRANSFERS
REHAB CKG TRANSFERS
TOTAL TRANSFERS
BAL @ 5/31/08
0.00
0.00
5,000,000.00 (5,000,000.00) 0.00
0.00
0.00
0.00
5,000,000.00 0.00 (5,000,000.00) 0.00
1,792,440.93 0.00 4,791,346.20 6,583,787.13
6,583,787.13
WARRANT REGISTER NO. 21
FISCAL YEAR 2007-08
WARRANTS DATED 05/16/08 THROUGH 05/31/0$
FOR REDEVELOPMENT AGENCY MEETING OF 07-08-08 ,
RESOLUTION NO.
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS
TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS
THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the following claims and demands have been audited as required by law and that
the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as
hereinafter set forth:
80 -110 -REDEVELOPMENT ADMINISTRATION FUND
80 -125 -CBD CAPITAL PROJECTS FUND
80 -135 -WED CAPITAL PROJECTS FUND
80 -185 -RANCH CAPITAL PROJECTS FUND
80-165-618-2005 TAX ALLOCATION BONDS FUND
81 -155 -TAX INCREMENT SET-ASIDE FUND
82 -125 -CBD DEBT SERVICE FUND
82 -135 -WED DEBT SERVICE FUND
82 -185 -RANCH CENTER DEBT SERVICE FUND
$ 41,351.58
72.819.48
5.984.63
7.692.80
TOTAL ALL FUNDS: $ 127.848.49
SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a
certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records.
ADOPTED AND APPROVED THIS DAY OF 2008.
Chairman
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Redevelopment Agency of the
City of Azusa at a regular meeting thereof, held on the day of 2008.
AYES:
AGENCY MEMBERS:
NOES:
AGENCY MEMBERS:
ABSTAIN:
AGENCY MEMBERS:
ABSENT:
AGENCY MEMBERS:
Secretary
City of Azusa HP 9000 07/02/08 O P E N H O L D D B LISTING By Ehtity Nacre Paqe 1
WED, JM 02, 2008, 11:41 PM ---seq: ROSE -------leg: GL JL --- lcc: BI -TEM --- jdr 596800 #J900----pgm: CE400 <1.34> zpt id: CHEUIR02
SE[FLS FUND des: 80-82 ; CYeck Issue Utes: 051608-060108
PE ID PE Nave ACCCYM NUMBER / JCB NUvEER Invoice Nxbr - Des=pticn St Disc. Arrt. Dist. Pert.
V10164 AlMIA FMPERIY 8010125000-6815 33976 FY 07/08 RMTH MPD 0.00 612.00
V00363
V01305
FEIDd: 0.00
Paid: 30,504.71
Total: 30,504.71
P= U paid:
Paid:
0.00
612.00
Total:
612.00
297
FY 07/08 CRWEER PD 0.00
3,333.33
PrID d:
d:
Total:
0.00
3,333.33
3,333.33
2610/0801011
FR#11/08
PD 0.00
207.50
PEID UTDaaid:
0.00
Paid:
207.50
Total:
207.50
572376
572365
572366
572365
572365
572365
572365
572365
572366
572372
572363
572364
572364
572367
572368
572369
572370
572371
572362Leel
572366
Legal Fees
Legal Flees
Legal Fees
Legal Fbes
Legal Fees
Legal Fees
Legal Fees
Legal Fees
Ls3a1 Fees
Lel Fees
Le3al Fees
Legal Fees
Le- Fees
Legal Fees
Legal Fees
L rl Fees
Le3al Fees
Trial Fees
Fees
Lsc�l Fees
PD 0.00
PJ 0.00
PD 0.00
PD 0.00
FD 0.00
PD 0.00
FD 0.00
FD 0.00
FD 0.00
FD 0.00
PD 0.00
PD 0.00
FD 0.00
FD 0.00
PD 0.00
FD 0.00
PD 0.00
PD 0.00
Fid 0.00
PD 0.00
813.75
40.60
4,886.30
345.10
2,586.20
5,526.30
527.80
1,075.90
60.90
3,122.50
832.30
719.78
669.90
985.90
662.37
316.00
538.60
1,301.73
4,518.38
974.40
FEIDd: 0.00
Paid: 30,504.71
Total: 30,504.71
City of Azusa HP 9000
07/02/08 O P E N H O L D
D B L I S T I N G By Perscri/Ebtity Nare
Pacp 2
Alm, JUL 02,
2008, 11:41 AM ---
req: FUM ------- leg: GL JL --- lcc:
BI -TECH --- jcb: 596800 #J900 ----pin:
CFAOO <1.34> zpt id:
OIELTRO2
SECkXI FUD
Vis: 80-82
; ick Issue Rtes: 051608-060108
d:
111.19
PE ID
PE Narre
ACTSXIVI NUvEER / JOB NUYEER
Invoice Nun-ber Ies=pticn
St Disc. Ant. Dist. ATt.
V06783
CITTSIREP
8000000000-3010
2315/0801011x�$$11/08
FD 0.00
90.00
V06783
=SU=
8000000000-3010
1310/0801011 011/08
FD 0.00
10,250.01
PEID ua: 0.00
d: 10,340.01
Tbtal: 10,340.01
V00331
V00331
V00331
V00331
FEDERAL EXPRESS 8010125000-6625/505800-6625
FEDERAL EXPRESS 8010125000-6625
FEEERAL ET= 8010125000-6625/505825-6625
FEDERAL EZRFS.S 8010125000-6625/505700-6625
269290187
269290187
270601777
270601777
117052788/LANDPM FD 0.00
117052788/M.SHAH FD 0.00
117052788/S,aMI FD 0.00
117052788/N.DPM FD 0.00
19.10
22.26
47.57
22.26
PEIDTuttd:
0.00
d:
111.19
Tbtal:
111.19
V10576
FRJ & ASSCCSA7FS 8110155000-6345/505300-6345
AZfJ151
FY 07/08 H93 REH PD 0.00
3,200.00
PETDd
0.00
d::
Total:
3,200.00
3,200.00
V00368
H%YES AS9OrTATFS 8010125000-6399/505825-6399
200705805
C:MVaWI t DDC S FD 0.00
20,340.75
PEID LT maid:
0.00
Paid:
Total:
20,340.75
20,340.75
V97030
1)EMP=, SIEFH 8010110000-6625
495200
RETMB/Rl QJP PD 0.00
EVEM
29.51
V97030
HN�nmi\mF'✓, S= 8010110000-6625
322058
CUT PD 0.00
42.59
PEID Iyd:
0.00
Paid:
72.10
Total:
72.10
V05574
IldBV M:I\T= RE 8010110000-6493
LS14715LS14723
LB14715-LS14723 FD 0.00
82.78
PES d:
0.00
Paid:
82.78
'Ibtal:
82.78
City of Azusa HP 9000 07/02/08 O P E N H
WPD, JUL 02, 2008, 11:41 M --- req: RCSE ------- leg: GL JL
SE= FUU Cues: 80-82 ; Clerk Issue Dates: 051608-060108
PE ID PE Nave ACNP NP422R / JOB NUvEE2
0 L D D B LISTING By A_- s Entity Nacre
--- loc: BI -=---jab: 596800 #J900----pgm: CE 00 <1.34> rpt
I=ce Nuri' D =pticn St Disc. Ant.
Page 3
id: CffVIRR02
Dist. Ant.
V01916
V01916
JARA PEPPY M94 8010125000-6625/502801-6625
JARA PETTY GNSH, 8010125000-6625/505800-6625
051308
051308
Fg1BE�N LC LiiKIIKII/ PD 0.00
tH3�tuv IN PD 0.00
16.38
17.78
PEID d:
0.00
Paid:
34.16
Total:
34.16
V03126
LUSIMEN Ni1TICYQAL 8000000000-3010
2325/0801011
M11/08 PD 0.00
291.25
PEIDU� d:
0.00
Paid:
291.25
Total:
291.25
V00540
V00540
OFFICE DEEP IU 8010110000-6530
OFFICE ISP INC 8010110000-6530
427860697001
427860697001
927277 S�'ha�r�ppie E FD 0.00
527688 Orbitz Ge FD 0.00
2.64
9.73
PEIDd:
0.00
d:
12.37
Total:
12.37
V09258
RE3a%CFD TSE 8110155000-6650/505300-6650
2004065901
FUAL/540E 3RD S FD 0.00
1,735.00
PEIDUir d:
0.00
Paid:
Total:
1,735.00
1,735.00
V09301
SAFRagM DSL 8000000000-3052
1918882
PRIRVAS14433&938 PD 0.00
217.19
PEID U zp3a :
0.00
Paid:
217.19
Total:
217.19
V08056
V08056
SMEAM ESUMAN 8000000000-3044
SINSURAN 8000000000-2725
IS
125508010110.00
1220/0801011
p46.25
a
ll%08 FD 0.00.
1
56.10
PM d:
0.00
Paid:
202.35
Total:
202.35
V10009
V10009
V10009
TIERRA WEST' AUDI 8010110000-6345
TIRM WEST ADVI 8010135000-6345/503305-6345
TIERRA WEST AWI 8010110000-6345
100903
100603
101003
3/08 PRJ M C -TA PD 0.00
3/08 PRJ M vff-AD FD 0.00
3/08 ICS CAI82F7: PD 0.00
900.00
217.50
2,340.00
City of Azusa HP 9000 07/02/08 O P E N H 0 L D
WED, JUL 02, 2008, 11:41 AM ---req: ROSE -------leg: Cli JL --- loc:
D B LISTING By FiersonAhtity Nave Page 4
BI-TE>:ii--- jcb: 596800 #J900-----pgm: C14400 <1.34> rpt id: CHFLTR02
SE= FUZ
CbJes: 80-82 ; Check Issue Dates: 051608-060108
PE ID
PE Natte AD= NU4BER / JCB NCNIPER
Invoice Mbar
De=pticn St. Disc. Ate.
Dist. Ant..
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
V10009
TIERRA WEST PIVI 8010125000-6345/505800-6345
TIERRA WEST ANTI 8010125000-6345/650205-6345
TIERRA WEST AWI 8010125000-6345/505700-6345
TIERRA WEST A=I 8010125000-6345/505800-6345
TIERRA WEST ATM 8010110000-6345
TIERRA WEST = 8010125000-6345/505900-6345
TIERRA WEST A.UJI 8110155000-6345/505310-6345
T19ZRA WEST A.DVI 8010110000-6345
TIERRA TEST AUDI 8010125000-6345/505825-6345
TIERRA WEST AUDI 8010125000-6340/502801-6340
TIERRA WEST AUDI 8010125000-6345/505825-6345
TIERRA WEST Al -I 8010110000-6345
TIERRA WEST A,WI 8010125000-6345/505900-6345
TIERRA WEST AIMI 8010125000-6345/505700-6345
TIERRA WEST AUDI 8010125000-6345/505800-6345
TIERRA WEST ADJI 8010125000-6345/505800-6345
TIERRA WEST AIVI 8010125000-6345/505825-6345
TIERRA WEST AEISI 8010125000-6345/505900-6345
TIERRA WEST ATNI 8010135000-6345/503305-6345
TIERRA W= AUVI 8010125000-6345/505700-6345
100703
100603
100603
100103
100603
100603
100603
100103
100603
100503
100105
100104
100105
100105
100105
100102
100112
100107
100106
100601
3/08 PRJ M3YII-PR PD 0.00
3/08 PRJ M3KI-BL PD 0.00
3/08 PR7 M3�4T-BL FD 0.00
3/08 PRJ M3�'IC-Mi PD 0.00
3/08 PRJ MM -AD PD 0.00
3/08 PRJ MM -AD FD 0.00
3/08 FRJ M vT-AD PD 0.00
3/08 PRJ MT 41I PD 0.00
3/08 PRJ M3vT-AD PD 0.00
PNIQVQ�NT PD 0.00
1 08 FROPIY PD 0.00
1/08 PRJ M \qr-N1I FD 0.00
1/08 P13JPTY FD 0.00
1/08 mm FD 0.00
1/OS PROFIY PD 0.00
1/08 PRJ M3�Ir- FD 0.00
1/08 PRJ =-TA PD 0.00
1/08 FRJ M3"II'-AZ FD 0.00
1/08 PRJ M3"II'-CD FD 0.00
1/08 PRJ M3vT-EL FD 0.00
1,215.00
180.00
1,160.00
3,190.00
11,004.50
942.50
1,215.00
4,320.00
2,682.50
4,326.25
502.50
5,915.00
45.00
135.00
3,171.25
5,287.50
3,695.00
870.00
435.00
1,765.00
P
P=d:
0.00
Paid:
Total:
55,514.50
55,514.50
V10166
V10166
USMIT 24K OF CA 8000000000-2727
LNICN DANK OF CA 8000000000-3073
2130/0801011
ll/08 P0801011 11/08S 0.00
FD 0.00
265.17
608.66
PEID UlDald:
0.00
Paid:
873.83
Total:
873.83
V00388
VERIZCN 8010110000-6915
6261975078042808
626-1975078 FD 0.00
22.48
PEID d:
0.00
Paid:
22.48
Total:
22.48
V00876
KkcIE2= MIILIA 8000000000-3010
2335/0801011
PR#11/08 PD 0.00
140.99
PEID d:
0.00
Paid:
140.99
City of Azusa HP 9000 07/02/08 O P E N H 0 L D D B LISTING By Perscn/Fhtity NaiTe Page 5
VED, JUL 02, 2008, 11:41 PM --- req: ROSE ------- leg: GL JLr--loc: BI-TDG-I--- job: 596800 #J900 ---- pgn: CENOO <1.34> xpt id: CHFLTP02
SE[FS.T FCI\U ODcbs: 80-82 ; Check Issue Kites: 051608-060108
n - qua : is y a: !:y . - .- �- . •
GRAND TOTAL
Disc. Part. Dist. Pmt.
Total: 140.99
•. • Mo
• :, ..
AGENCY INFORMATION ITEM
TO: THE HONORABLE CHAIRPERSON AND AGENCY MEMBERS
FROM: KURT CHRISTIANSEN, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR $?-U
VIA: F.M. DELACH, EXECUTIVE DIRECTOR
DATE: JULY 8, 2008
SUBJECT: PROFESSIONAL SERVICE CONTRACTS REPORT THROUGH JUNE 30, 2008
RECOMMENDATION
Review and file the report.
BACKGROUND
On June 7, 2004, the Agency Board approved redevelopment signatory authority for professional service
contracts up to $49,999.99. As a condition of that approval, staff is required to prepare a quarterly
informational item for the Agency Board for those purchases $15,000 and over, which will include
vendor, amount of purchase, and item or service purchased. For this period, the following purchase
orders were initiated:
Vendor Name Amount I Services Provided
Geographics $17,078.61 Marketing Ad Design and Ad Placement -SGV Tribune
SCS Engineers $34,810.00 Phase 2 Environmental Assessment -MTA Site/APN 8608-024-900
FISCAL IMPACT
Funds have been budgeted in the FY 2007/08 budget.
BAC:RIAs
U\W ROCMRRESPO\AGENDA\VcndorLisrOvlyRe n0 08.d